Medicode 360 Software License and Support Agreement

Official notice

Authority: Cardiff and Vale University Health Board (Education)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Wales (UKL22)

Awarded value£150,817published contract · exc. VAT

Awarded 19 Dec 2025no call for competition

Awarded to KCI Medical

What is being bought

Published requirement description

The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.

CPV: Medical software package

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales · University Hospital of Wales Heath Park Cardiff South Glamorgan CF14 4XW

48180000 Medical software package

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 3 Mar 2026, 13:34 GMT
Last source update: 3 Mar 2026, 13:34 GMT
Authority reference: CAV-DIR (25-26) 132
FTS notice number: 2026/S 000-018937
Classification (CPV): Medical software package
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-0660db Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: A direct award via the CCS framework is justified as it provides a fully compliant and efficient route to secure continuity of the highly specialised Medicode 360 clinical coding software, which is essential for maintaining accurate HRG grouping, SNOMED CT mapping and statutory reporting; the previous contract had expired, and awarding through the framework avoids service disruption and mitigates clinical and operational risks identified in the procurement process, while also ensuring alignment with procurement regulations and minimising administrative burden, particularly given the limited supplier market and urgency to maintain uninterrupted coding functionality for the Health Board.

Publisher note: (WA Ref:162335)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £150,8171 contract exc. VAT

Bids received 1

Contracts signed 1latest 19 Dec 2025

Awarded to	Value	Date	Status
KCI Medical	£150,817 †	—	Awarded

Contracts

Contract 018937-2026-CAV-DIR (2025 -2026) 132-1 · KCI Medical
Signed
19 Dec 2025
Value
£150,817
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Cardiff and Vale University Health Board

Contracting authorityEducationRegional or local authorityHealth woodland House, Cardiff, UK, CF14 4HHContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

KCI MEDICAL LIMITEDAwarded supplier Building 47 Charnwood Campus, 10 Bakewell Road, Loughborough, East Midlands, LE115RBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.