Medical Workforce eSystems

{
  "id": "036624-2023",
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    ]
  },
  "date": "2023-12-13T11:42:23Z",
  "ocid": "ocds-h6vhtk-036bdf",
  "buyer": {
    "id": "GB-FTS-3111",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "awards": [
    {
      "id": "036624-2023-1",
      "title": "Medical eSystems Lot 2 eRostering",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-100572",
          "name": "LocumTap Ltd, trading as Patchwork Health"
        }
      ],
      "relatedLots": [
        "2"
      ]
    },
    {
      "id": "036624-2023-2",
      "title": "Medical Workforce eSystems - Lot 1 Job Planning",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-100573",
          "name": "boxxe"
        }
      ],
      "relatedLots": [
        "1"
      ]
    },
    {
      "id": "036624-2023-3",
      "title": "Medical eSystems Lot 3 Locum Bank",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-100572",
          "name": "LocumTap Ltd, trading as Patchwork Health"
        }
      ],
      "relatedLots": [
        "3"
      ]
    }
  ],
  "tender": {
    "id": "ABU-OJEU-52141",
    "lots": [
      {
        "id": "1",
        "title": "Medical Workforce eSystems - Lot 1 Job Planning",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The Health Board have adopted a lot based approach for the functional requirements that will see each distinct function appraised for both it’s commercial (cost) offerings as well as the ability for each solution to deliver that function. The lots are set out below along with a brief synopsis of what each one means to the Health Board in terms of its function and its relationship with the other lots.\n- Lot 1 - Job Planning\nApplicable to Consultant and Specialist Doctor Grades, this function will help the Health Board to ensure that all appropriate Medical staff are subject to a current and compliant Job Plan. Each Job Plan will help identify the alignment of their activity to their contractual obligations as set out in the various Contracts for Wales. In turn, this will help workforce planners to identify the staffing capacities available to them for the purpose of rostering at the appropriate grades.\n- Lot 2 – eRostering\nThe eRostering solution will enable demand planning and setting out of Rosters in line with demand needs. Substantive capacity can be mapped in to help identify gaps that exist in rosters due to shortfall in staffing. Adding to this, on a planned premise, will be the recording of planned absence such as leave. The function will also manage a more reactive need around instances of unplanned leave. Solutions will enable staffing co-ordinators to hand off appropriate shifts to Locum and Agency management solutions that are further downstream in the end-to-end process.\n- Lot 3 – Locum/Bank management\nThe Locum Bank function relates only to the management of a bank of registered doctors, locally only to the Health Board. The Locum function does not include Agency resource. The locum bank may have doctors from outside the Health Board registered through internal recruitment and governance process. Gaps in rosters, both planned and unplanned can then be advertised through the Locum Bank solution for appropriate doctors registered on bank. As shifts are filled, the system will inform eRostering. If a shift is not filled, there should be an ability to push that shift on to the third part agency management solutions.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Functional Requirements",
              "type": "quality",
              "description": "35"
            },
            {
              "name": "Non-Functional Requirements",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "Integration & Interoperability",
              "type": "quality",
              "description": "15"
            },
            {
              "name": "Wellbeing of Future Generations Act",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Foundational Economy",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Carbon Footprint",
              "type": "quality",
              "description": "5"
            },
            {
              "type": "price",
              "description": "20"
            }
          ]
        }
      },
      {
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        "title": "Medical eSystems Lot 2 eRostering",
        "status": "cancelled",
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              "type": "quality",
              "description": "80"
            },
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              "type": "cost",
              "description": "20"
            }
          ]
        }
      },
      {
        "id": "3",
        "title": "Medical eSystems Lot 3 Locum Bank",
        "status": "cancelled",
        "hasOptions": false,
        "description": "lot 3 locum bank",
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          "criteria": [
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            }
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        },
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          {
            "region": "UKL"
          },
          {
            "region": "UKL16"
          },
          {
            "region": "UKL21"
          }
        ],
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          {
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            "description": "Software package and information systems"
          },
          {
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            "description": "Industry specific software package"
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          {
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          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          },
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          }
        ]
      },
      {
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        ],
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          {
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            "scheme": "CPV",
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      },
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          },
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          }
        ],
        "additionalClassifications": [
          {
            "id": "48180000",
            "scheme": "CPV",
            "description": "Medical software package"
          }
        ]
      }
    ],
    "title": "Medical Workforce eSystems",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.",
    "classification": {
      "id": "48330000",
      "scheme": "CPV",
      "description": "Scheduling and productivity software package"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3111",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
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        "buyer",
        "centralPurchasingBody"
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        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
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      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
      "contactPoint": {
        "email": "jemma.edwards@wales.nhs.uk",
        "telephone": "+44 1443848585"
      }
    },
    {
      "id": "GB-FTS-100572",
      "name": "LocumTap Ltd, trading as Patchwork Health",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "EC2A4LH",
        "countryName": "United Kingdom",
        "streetAddress": "Canvas Building, 35 Luke Street"
      },
      "details": {
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        "legalName": "LocumTap Ltd, trading as Patchwork Health"
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      "contactPoint": {
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        "locality": "York",
        "postalCode": "YO317RE",
        "countryName": "United Kingdom",
        "streetAddress": "Artemis House, Eboracum Way"
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      "contactPoint": {
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        "countryName": "United Kingdom",
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      },
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  ],
  "language": "en",
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      "title": "Medical eSystems Lot 2 eRostering",
      "value": {
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      },
      "status": "active",
      "awardID": "036624-2023-1",
      "dateSigned": "2023-09-01T00:00:00+01:00"
    },
    {
      "id": "036624-2023-2",
      "title": "Medical Workforce eSystems - Lot 1 Job Planning",
      "value": {
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      "dateSigned": "2023-09-01T00:00:00+01:00"
    },
    {
      "id": "036624-2023-3",
      "title": "Medical eSystems Lot 3 Locum Bank",
      "value": {
        "amount": 298000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "036624-2023-3",
      "dateSigned": "2023-09-01T00:00:00+01:00"
    }
  ],
  "description": "(WA Ref:137232)",
  "initiationType": "tender"
}

{
  "id": "001442-2023",
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  "date": "2023-01-17T15:35:12Z",
  "ocid": "ocds-h6vhtk-036bdf",
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          },
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            "scheme": "CPV",
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          },
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            "scheme": "CPV",
            "description": "Scheduling software package"
          },
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          }
        ]
      }
    ],
    "title": "Medical Workforce eSystems",
    "status": "active",
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    "documents": [
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    "description": "Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.",
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    "classification": {
      "id": "48330000",
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      "description": "Scheduling and productivity software package"
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      }
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    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/home.html",
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      "id": "GB-FTS-3111",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
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        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
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            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
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          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
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        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
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        "email": "jemma.edwards@wales.nhs.uk",
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      "name": "High Court",
      "roles": [
        "reviewBody"
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      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
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      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128208\n(WA Ref:128208)\nThe buyer considers that this contract is suitable for consortia.",
  "initiationType": "tender"
}

{
  "id": "027069-2022",
  "tag": [
    "planning"
  ],
  "date": "2022-09-27T15:23:19+01:00",
  "ocid": "ocds-h6vhtk-036bdf",
  "buyer": {
    "id": "GB-FTS-109",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "tender": {
    "id": "ocds-h6vhtk-036bdf",
    "lots": [
      {
        "id": "1",
        "title": "Lot 1 - Job Planning",
        "status": "planned",
        "description": "Suppliers are formally invited to express their interest in potentially bidding for the Aneurin Bevan University Health Board Medical eSystems tender. The outline for which is set out below.\nAll expressions of interest will see suppliers invited to a supplier briefing session that will be held remotely via TEAMS on Thursday 13th October 2022. Expressions of interest must be sent by email to jemma.edwards@wales.nhs.uk The session agenda is described in the below information.\nThe Purpose of the Tender\nAneurin Bevan University Health Board will shortly be issuing an open tender invitation to the market that will invite prospective suppliers to bid for the provision of electronic applications software specifically developed to aid digital management of:\nJob Planning\nThe creation and on-going management of Job Plans for all Medical staff that are contractually obliged to record their intended breakdown of sessions across the contracted working week.\neRostering\nThe creation of electronic rosters that identify the required resourcing capacity to fill predicted demand, at any site and within any department across the Health Board.\nThe mapping of the above Job Plans against the roster schedules in order to plan and utilise the available resources against the sessions that need to be filled\nTo identify gaps in rosters that cannot be filled from job planning or where there is planned/unplanned absence and to publish such sessions to the Locum/Bank management solution\nLocum/Bank\nTo enable a bank of available Locum clinicians to be collated and maintained and to ensure that such clinicians are appropriately qualified and vetted.\nTo enable approved locum clinicians to see available shifts, pulled through from gaps in rostering and allow a clinician to take up a shift.\nTo push that shift back into eRostering as filled\nThe Process\nThe Health Board will be going to market under an open market tender exercise in line with the Public Contract Regulations 2015.\nThe tender will be split into three separate LOTS, with suppliers invited to bid for one or more LOTS based on the products that they have to offer.\nThere will be a strong emphasis on integration, where suppliers will be expected to demonstrate the ability of their own products to work together to offer such interoperability but also, how they operate an open standards approach that enables their product to be integrated with other third parties.\nThere will be a supplier briefing day held remotely as a Teams session on Thursday 13th October 2022. That session will be by invite only to those who confirm their potential interest in bidding for this requirement. The session serves to allow the Health Board to describe the products that we are looking for and the approach to interoperability. This will be our express desire for what we are looking to get from this tender and is not in any way predicated on what suppliers can offer. This session will further be used to describe the lots based approach, along with our approach to tender and evaluation. There will be a Q&A session for suppliers to ask any questions they may have up front.\nThe ITT will be issued to the open market. Suppliers will be invited to put forward bids through the completion of a number of documents, instructions for which will be set out in the ITT document. Those documents will then be evaluated with suppliers being invited to further demonstrate their products, subject to successfully passing the Compliance and SoR evaluations.\nFinal decisions will be made by the Health Board based on the merits of submissions and associated scoring for the commercial envelope, functional requirements and the demonstrations. Additional information: The anticipated timeline is as follows:\nExpressions of Interest – 07/10/2022\nSupplier Brief – Teams session 13/10/2022\nITT to Open Market – to be issued on 27/10/2022\nResponse Deadline – 28/11/2022\nEvaluations – TBC by 09/12/2022\nDemonstrations – W/C 12/12/2022\nContract Decision – 11/01/2023\nContract Award – 27/01/2023\nImplementation Start Date – 06/02/2023"
      },
      {
        "id": "2",
        "title": "Lot 2 - eRostering",
        "status": "planned",
        "description": "As per lot 1. Additional information: As per lot 1"
      },
      {
        "id": "3",
        "title": "Lot 3 - Locum/Bank",
        "status": "planned",
        "description": "As per lot 1. Additional information: As per lot 1"
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Aneurin Bevan University Health Board"
        },
        "deliveryAddresses": [
          {
            "region": "UKL21"
          },
          {
            "region": "UKL16"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          },
          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          },
          {
            "id": "48180000",
            "scheme": "CPV",
            "description": "Medical software package"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Aneurin Bevan University Health Board"
        },
        "deliveryAddresses": [
          {
            "region": "UKL16"
          },
          {
            "region": "UKL21"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          },
          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          },
          {
            "id": "48180000",
            "scheme": "CPV",
            "description": "Medical software package"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "Aneurin Bevan University Health Board"
        },
        "deliveryAddresses": [
          {
            "region": "UKL21"
          },
          {
            "region": "UKL16"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48180000",
            "scheme": "CPV",
            "description": "Medical software package"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48332000",
            "scheme": "CPV",
            "description": "Scheduling software package"
          },
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          }
        ]
      }
    ],
    "title": "ABUHB Medical E-systems for Job Planning, E-rostering and Locum/Bank",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Aneurin Bevan University Health Board will shortly be issuing an open tender invitation to the market that will invite prospective suppliers to bid for the provision of electronic applications software specifically developed to aid digital management of:\nJob Planning\nThe creation and on-going management of Job Plans for all Medical staff that are contractually obliged to record their intended breakdown of sessions across the contracted working week.\neRostering\nThe creation of electronic rosters that identify the required resourcing capacity to fill predicted demand, at any site and within any department across the Health Board.\nThe mapping of the above Job Plans against the roster schedules in order to plan and utilise the available resources against the sessions that need to be filled\nTo identify gaps in rosters that cannot be filled from job planning or where there is planned/unplanned absence and to publish such sessions to the Locum/Bank management solution\nLocum/Bank\nTo enable a bank of available Locum clinicians to be collated and maintained and to ensure that such clinicians are appropriately qualified and vetted.\nTo enable approved locum clinicians to see available shifts, pulled through from gaps in rostering and allow a clinician to take up a shift.\nTo push that shift back into eRostering as filled",
    "communication": {
      "futureNoticeDate": "2022-10-27T00:00:00+01:00"
    },
    "classification": {
      "id": "48330000",
      "scheme": "CPV",
      "description": "Scheduling and productivity software package"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-109",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
      "contactPoint": {
        "email": "jemma.edwards@wales.nhs.uk",
        "telephone": "+44 1443848585"
      }
    }
  ],
  "language": "en",
  "description": "ALL EXPRESSIONS OF INTEREST MUST BE EMAILED TO:\njemma.edwards@wales.nhs.uk\n(WA Ref:125095)",
  "initiationType": "tender"
}