Official UK procurement notice
Media Planning, Buying and Associated Services 2023
Authority: Scottish Government (Central government)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe Scottish Procurement and Property Directorate (SPPD) is the organisation tasked with procuring frameworks and contracts on behalf of Scottish public sector bodies.
The Framework will cover the provision of Media Planning & Buying, for the booking of advertisements to run in UK & Ireland and Overseas, in support of activities including, but not restricted to, social advertising, public information (including access to services) and revenue generating promotion.
The purpose of this agreement is to provide the Scottish Public Sector with an open and transparent approach to media planning, buying and associated services, with the Contractors providing the best possible outcomes for media campaigns.
The framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, The Office for the Secretary of State for Scotland, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, , bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Scottish Futures Trust, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about agencies of the Scottish Ministers ,Scottish Non-Departmental Public Bodies and offices in the Scottish Administration which are not ministerial offices are listed at
www.scotland.gov.uk/Topics/Government/pu… ↗
Overview of the governance structure of public procurement for Scotland, including the Public Procurement Group.
- Recurrence: Within 4 years
CPV: Advertising services
How this framework works
From the published notice- Places
- up to 6 suppliers · 7 bids on the busiest of 2 lots (1.2 per place) · 5 appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Media Planning, Buying and Associated Services (UK, Ireland and Overseas - Bought in UK)AwardedPublished value£48,000,000
The Framework will cover the provision of Media Planning & Buying, for the booking of advertisements to run in UK & Ireland and Overseas, in support of activities including, but not restricted to, social advertising, public information (including access to services)
and revenue generating promotion.
The purpose of this agreement is to provide the Scottish Public Sector with an open and transparent approach to media planning,
buying and associated services, with the Contractors providing the best possible outcomes for media campaigns.
Lot #2Media Planning, Buying and Associated Services (International Media - Bought In-Country)AwardedPublished value£12,000,000
International Media Planning, Buying and Associated Services The International agreement will cover the provision of international media advertising, for adverts/creative content purchased and placed “in country”. International campaigns may require multiple regional market
implementation by regional offices in North America, Europe, Middle East, Australia and Asia, and any such other territories as identified
by the Framework Public Body.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
A list of criteria can be found in the relevant selection of the SPD within the Qualification Envelope of the Public Contracts Scotland Tender (PCS-T) module.
- Economic & financial standing
4B.5.1 to 4B.5.3 - It is a requirement of this framework that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded framework the types and levels of insurance indicated below:
Employers (Compulsory) Liability Insurance = in accordance with any legal obligation for the time being in force.
Public Liability Insurance = 1 million GBP per incident
Professional Indemnity Insurance = 1 million GBP per incident
Bidders who do not currently have or cannot commit to obtaining the levels of Insurance requested may be excluded from the procurement process. In event of award of a Framework, Scottish Government will seek proof that these Insurance provisions have been fully complied with.
Bidders must demonstrate a Current Ratio of 0.8 or greater. See Part 4B question 1.69.2 of the SPD. Current Ratio will be calculated as follows: total current assets divided by total current liabilities. In the event that the bidder does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Media Planning, Buying and Associated Services 2023” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Within 4 years
- First published
- 12 Jan 2023, 13:48 GMT
- Last source update
- 7 May 2024, 13:47 BST
- Award evaluation window
- 26 Jun 2023 – …
- Authority reference
SP-23-05- FTS notice number
2024/S 000-014513- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0396edFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts(Scotland)Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session
Publisher note: Full details of award criteria and the weightings and scoring can be found in the Invitation to Tender. Tenderers may bid for all Lots. In the event of a tie under Lot 1 and 2, the Authority reserves the right to appoint the tenderer(s) with the highest quality score, if the tenderer(s) are tied with the same quality score, the Authority reserves the right to appoint the tenderer with the highest quality score in section 1.2 Delivery of the Services. Tenderers must confirm that they will pay staff that are involved in the delivery of services under the framework agreement, and/or any subsequent call off contract, at least the real Living Wage. Tenderers who fail to answer “Yes” to this question will not have their tender considered further. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Sco) Regs 2015. SPD Section 2: Sub-Contractors who are not being relied upon to meet Selection Criteria - A separate SPD will not be required at this Stage. SPD Q4.C.4 - Tenderers must state whether they intend, or do not intend, to use a supply chain to deliver the requirements detailed in the ITT. If Tenderers intend to use a supply chain to deliver the requirements, they should provide evidence in the SPD that they have the relevant supply chain management and tracking systems in place to ensure a resilient and sustainable supply chain. This will include confirmation that the Tenderer has the systems in place to pay subcontractors through the supply chain promptly and effectively, including evidence of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm and evidence (b) they must provide an improvement plan, signed by their Director, which commits to improvements in the payment performance. Acceptable evidence includes but is not limited to: - Extract of the Tenderer’s terms & conditions detailing standard payment terms; - A summarised accounts payable report showing payment on time performance; - Payment Performance Statement Signed by External Auditor; - Credit Score/Credit Report; or - An improvement plan, signed by a Director, which commits to improvements in payment performance. Improvement plan template and further evidence examples are held within the Supplier Journey. Where a Tenderer does not intend to use a supply chain to deliver the requirements detailed in the ITT, they should clearly state this in response to Q4.C.4. Responses to Q4.C.4 will be evaluated as a “Pass” or “Fail”. Tenderers who do not achieve a “Pass” for this question will not be considered further. If you are an SME or 3rd sector organisation interested in working with the public sector, the Supplier Development Programme can help. Attached is a link to the Supplier Development Programme:https://www.sdpscotland.co.uk/?utm_source=pcs&utm_medium=frontpage&utm_content=march16&utm_campaign=SDP03 The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23958. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:765928)
How it was run
Official notice- Appointment period ends
- 26 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Jun 2023, 12:00 BST
Timeline
18 Apr 2023 → 7 May 2024 · 4 dates- Next notice expected18 Apr 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown26 Jun 2023, 12:00 BST
- Bids opened26 Jun 2023, 12:00 BST
- Notice published7 May 2024, 13:47 BST
Notice history
5 events · 4 releases on Find a Tender · since 19 May 2023- Status changed to active19 May 2023, 13:21 BST
- Procurement method changed19 May 2023, 13:21 BST
- Deadline published: 26 Jun 2023, 12:00 BST19 May 2023, 13:21 BST
- Buyer details updated19 May 2023, 13:21 BST
- Status changed to complete22 Nov 2023, 09:59 GMT
Routine re-releases (4)
- 2023-01: 1 release · 12 Jan 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Media Planning, Buying and Associated Services (UK, Ireland and Overseas - Bought in UK)
- Signed
- 1 May 2024
- Value
- £48,000,000
- Status
- active
Media Planning, Buying and Associated Services (International Media - Bought In-Country)
- Signed
- 2 Oct 2023
- Value
- £12,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Media Planning, Buying and Associated Services (UK, Ireland and Overseas - Bought in UK) | 7bids · 7 electronic · 7 from abroad | 5 | — | — |
| 2 · Media Planning, Buying and Associated Services (International Media - Bought In-Country) | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- CaratFramework contractor
- EssenceMediaComFramework contractor
- Republic of MediaFramework contractor
- SpiritmediaFramework contractor
- The Media Shop Scotland LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria