Official UK procurement notice
Media Planning and Buying · Hunterlodge Group Limited for Heriot-Watt University (Mar 2024)
Authority: Heriot-Watt University (Education)
What is being bought
Published requirement descriptionThe University seeking an agency for Media Planning and Buying that will cover all media buying requirements for student recruitment (both on-campus, HW Online, Edinburgh, Dubai and Malaysia), Graduate Apprenticeships, Enterprise, Staff Recruitment and general promotion over a range of media types, and across a range of UK and international markets
- Recurrence: 01 APRIL 2029
CPV: Business services: law, marketing, consulting, recruitment, printing and security
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 75%
- Commercial: 25%
Published award criteria (2)
- Technical: 75
- Commercial: 25
- Economic & financial standing
Bidders will be required to have a minimum “general” yearly turnover of the amount listed below, for the last 2 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
The Successful Contractor will be required to provide two years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format.
There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below.
Bidders also must confirm they can provide the following supporting evidence at point of award
Minimum: Turnover Requirements Bidders will be required to have a minimum “general” yearly turnover of 3,500,000 GBP for the last 2 years. Insurance Requirements It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the …
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 01 APRIL 2029
- First published
- 27 Mar 2024, 13:30 GMT
- Last source update
- 28 Aug 2024, 10:04 BST
- Award evaluation window
- 26 Apr 2024 – …
- Authority reference
HWU-UK-2324-209-00- FTS notice number
2024/S 000-027391- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044da2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations 2015. Tenderers will be asked to submit the following forms.These forms are for information only and will not be scored : Form of Tender, Bona Fide Tender, Freedom of Information, Supply Chain Code of Conduct. The Successful Tenderer must confirm that they comply with the requirements of the Modern Slavery Act2015. The Successful Tenderer will be required to provide two years audited accounts,or equivalent prior to awarded to the Contract,or confirm in their tender submission the publicly accessible,free,online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing. Where the capability & capacity of a subcontractor,members of a consortia or any other body will be relied on,separate SPD(s)are required from each of thoseother parties relied on. Where subcontractors are to be used but their capability & capacity are not relied on,the University may choose to request separate SPD(s). The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26421. The ITT code is 54316 (SC Ref:776397)
How it was run
Official notice- Submission deadline
- 1 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Apr 2024, 12:00 BST
Timeline
26 Apr 2024 → 28 Aug 2024 · 3 dates- Bids opened26 Apr 2024, 12:00 BST
- Submission deadline1 May 2024, 12:00 BST
- Notice published28 Aug 2024, 10:04 BST
Notice history
2 events · 3 releases on Find a Tender · since 2 Apr 2024- Deadline moved to 1 May 2024, 12:00 BST2 Apr 2024, 11:36 BST+5 days · was 26 Apr 2024, 12:00 BST
- Status changed to complete28 Aug 2024, 10:04 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 26 Apr 2024 | 1 May 2024 | +5 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Apr 2024 | 1 May 2024 | +5 d |
Due to the Easter holidays,and to allow more time for tender response preperation, we have extended the following: Deadline for clarification questions from Tenderers via PCS-Tender- 17:00 on 24th April 2024 Deadline for Tender Responses via PCS-Tender - 12:00 on 1st May 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hunterlodge Group LimitedSME | — | — | Awarded |
Contracts
Contract 027391-2024-HWU-UK-2324-209-00-1 · Hunterlodge Group LimitedSME
- Signed
- 27 Aug 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The University seeking an agency for Media Planning and Buying that will cover all… | 7bids · 7 electronic · 7 from abroad | 7 | — | £262,500 – £861,000 |
| Whole notice | — | — | — | £262,500 – £861,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Hunterlodge Group LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.