Official UK procurement notice
Medals and Insignia Framework
Procurement agent: Cabinet Office·On behalf of: Government Commercial Agency
What is being bought3 lots · detail below
Published requirement descriptionFramework Agreement for the provision of Medals and Insignia and related services
Please note, due to technical difficulties the standstill end period has not been correctly recorded on this notice. Please note the standstill period for all Lots under this notice will end at 23.59 on Wednesday 18th March 2026 and contracts will not be entered into before Thursday 19th March 2026.
- The authority expects to re-tender this requirement around 1 Jun 2029, 23:59 BST.
- How the procedure runs: The procurement will be undertaken in two stages: Stage 1 - Invitation to Participate (ITP) Suppliers are invited to submit a request to participate response. The Authority will use this ITP stage, which consists of the procurement specific questionnaire and conditions of participation, to shortlist suppliers, for each of the lots 1 - 90, who pass all of the pass / fail requirements, to take forward to the ITT stage of this competitive flexible procedure procurement process. Stage 2 - Invitation to Tender (ITT) Shortlisted suppliers from Stage 1 will be invited to attend a demonstration event, following such, those suppliers will be invited to submit a tender to allow the Authority to identify the PS, FTCS and RCS for each of the lots 1 - 90. Suppliers appointed to any of the lots 1 - 90 in PS, FTCS or RCS capacity will automatically be appointed to lot 91 and will have an opportunity to participate in further competitions pursuant to lot 91, as and when those lot 91 requirements arise. No negotiation stage will apply, although the Authority reserves the right to clarify responses.
CPV: Articles of precious metal · Enamels and glazes · Insignia · Medals · Pearls
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 6 bids received · 6 suppliers appointed
- Framework period
- 3 yrs · up to 4 yrs from 2 Mar 2026, Not applicable
- Supplier levy on call-offs (max %)
- Not applicable
Published description of the framework
At Stage 1 Bidders will be asked to complete a Procurement Specific Questionnaire. Responses will be evaluated and all organisations which are successful at Stage 1 will be invited to submit a tender at Stage 2.
At Stage 2 tenders will be evaluated on their technical, social value and pricing proposals to identify a Preferred Supplier for each Lot. A First Tier Contingency Supplier and a Reserve Contingency Supplier shall also be identified for each Lot 1-90.
Organisations which progress to Stage 2 will be asked to provide a per unit price for each Lot for which they bid. To assist organisations with determining their prices, technical specifications are provided for each Lot and organisations which progress to Stage 2 will be invited to visit the Authority's premises to examine physical medals and insignia before submitting a tender.
A competitive procedure will be conducted for requirements under Lot 91 if any arise.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £1,750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Lots 1-46AwardedRenewalceiling above
Due to technical difficulties we have grouped lots 1-46 together. Please see the Documents section of this Tender Notice for the individual lot descriptions, CPV codes, specialist skills required and estimated value per Lot (please note the value is indicative only.)
Please see the procurement documents for an overview of the anticipated annual volumes of medals and insignia for each of the lots 1 - 46.
- Economic & financial standing
The legal and financial capacity conditions of participation, such as requirement to obtain a specified D&B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.
- Technical & professional ability
The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority's modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.
- Condition of participationshortlisting
Please see the procurement documents for further information.
Lot #2Lots 47-90AwardedRenewalceiling above
Due to technical difficulties we have grouped lots 47-90 together. Please see the Documents section of this Tender Notice for the individual lot descriptions, CPV codes, specialist skills required and estimated value per Lot (please note the value is indicative only.)
Please see the procurement documents for an overview of the anticipated annual volumes of medals and insignia for each of the lots 47- 90.
- Economic & financial standing
The legal and financial capacity conditions of participation, such as requirement to obtain a specified D&B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.
- Technical & professional ability
The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority's modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.
- Condition of participationshortlisting
Please see the procurement documents for further information.
Lot #3Lot 91 is for Ad hoc requirementsAwardedRenewalPublished value£500,000
Lot 91 is for Ad hoc requirements. Please see procurement documents for more information.
- Economic & financial standing
The legal and financial capacity conditions of participation, such as requirement to obtain a specified D&B Failure Score, have or arrange to have specified insurance policies and comply with data protection law, for lots 1 - 90 are set out in the procurement documents.
- Technical & professional ability
The technical ability conditions of participation, such as requirement to submit 1 contract example and respond to the Authority's modern slavery and cyber essential questions, for lots 1 - 90 are set out in the procurement documents.
- Condition of participationshortlisting
Please see procurement documents for more information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: Questions within the Quality section will be broken down as follows: Resourcing (25%) Quality Assurance (30%) Lead Time and Delivery (25%) Complaints Handling and Business Continuity (20%) (This will be weighted to make 60% of the overall evaluation) There will be mandatory pass/fail questions for the following specialist skills: Engraving Hand Painting Enamelling These questions will only be assessed on the Lots that require the specialist skill. More information will be provided at Stage 2.
- Social Value: Social Value Outcome 4: Sustainable Procurement Practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies has been selected and will form 10% of the award criteria. Further information will be provided at Stage 2 of the competition.
- Price: More information will be provided at Stage 2.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Medals and Insignia Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Jun 2029
- First published
- 30 Apr 2025, 09:19 BST
- Last source update
- 6 Mar 2026, 16:00 GMT
- Award evaluation window
- Submission end – 17 Feb 2026
- Authority reference
RM6403- FTS notice number
2025/S 000-074184- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0509b4Find a Tender
- How it runs
The procurement will be undertaken in two stages:
Stage 1 - Invitation to Participate (ITP)
Suppliers are invited to submit a request to participate response.
The Authority will use this ITP stage, which consists of the procurement specific questionnaire and conditions of participation, to shortlist suppliers, for each of the lots 1 - 90, who pass all of the pass / fail requirements, to take forward to the ITT stage of this competitive flexible procedure procurement process.
Stage 2 - Invitation to Tender (ITT)
Shortlisted suppliers from Stage 1 will be invited to attend a demonstration event, following such, those suppliers will be invited to submit a tender to allow the Authority to identify the PS, FTCS and RCS for each of the lots 1 - 90.
Suppliers appointed to any of the lots 1 - 90 in PS, FTCS or RCS capacity will automatically be appointed to lot 91 and will have an opportunity to participate in further competitions pursuant to lot 91, as and when those lot 91 requirements arise.
No negotiation stage will apply, although the Authority reserves the right to clarify responses.
How it was run
Official notice- Requests to participate (first stage)
- 9 Dec 2025, 12:00 GMT
- Appointment period ends
- 9 Dec 2025, 12:00 GMT
- Clarification deadline
- 26 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · Not applicable
Timeline
30 Apr 2025 → 6 Mar 2026 · 10 dates- Planning notice published30 Apr 2025, 09:19 BST
- Market engagementmet14 May 2025, 23:59 BST
REQUEST FOR COMPLETION OF QUESTIONNAIRE BY 14TH MAY 2025
This description references the Planned Procurement Notice for this requirement, which can be found via Find a Tender at the following link:
www.find-tender.service.gov.uk/Notice/018196-2025 ↗
Background
Further to the Planned Procurement Notice published on 30th April 2025, the Cabinet Office (the Contracting Authority) intends to undertake a procurement exercise to acquire Medals and Insignia.
The Central Chancery of the Orders of Knighthood (CCOK) is a branch of the Royal Household, which is responsible for delivering the State Honours system. CCOK is required to purchase and retain a stock of insignia and medals for presentation normally following the publication of the two main honours lists (King's Birthday and New Year).
The State Honours system sees the formal recognition of individuals who have performed notable and worthy things, with Medals and Insignia providing a visible token of thanks and gratitude from a grateful Nation. CCOK places an annual medals and insignia order (typically September/October), for delivery not before 1 April the following year. This provides the stock required for one year, but may be topped up on a small ad hoc basis.
Requirements
The requirements can be summarised as:
-Provision of high-quality medals and insignia, including ribbons, boxes.
-Management of appropriate quality control procedures, including defect and repair procedures.
-Management and resolution of all buyer queries.
-Management of the supply chain.
-Provision of Management Information and reporting on spend and buyer activity.
It is expected that some 90 types of medals or insignia will be required. Further information on key items can be found in the Planned Procurement Notice, which includes technical specifications for all medals and insignia required.
The intended procurement exercise will provide requirements from April 2026 (once orders are placed around September/October 2025). Based on past experience and future estimates we expect the total value across all suppliers to be approximately £3,800,000 excluding VAT throughout the duration of the framework.
Our Ask
We are currently planning and designing the procurement strategy and processes and it would be very useful to understand potential suppliers' views on these. We therefore wish to undertake a Preliminary Market Engagement exercise in accordance with Section 16 of the Procurement Act 2023.
A questionnaire was attached in the Planned Procurement Notice, published on 30th April 2025. We would be very grateful if you could answer the questions as openly as possible, providing enough information to allow us to understand why you have responded as you have.
Please could you return the completed questionnaire to [email protected] by 12.00 noon on Wednesday 14th May 2025.
Principles
Please note that the following principles will apply to this market engagement activity:
-Completion and submission of a questionnaire is entirely voluntary. If you choose not to complete and submit a questionnaire (or not to respond to certain questions) this will not preclude you from submitting a bid later in the process.
-Whether you choose to complete and submit a questionnaire or not, will not (negatively or positively) affect the evaluation of any bid you may later choose to submit. Your responses to the questionnaire will not be taken into account when bids are evaluated.
-Similarly your specific responses to questions will not (negatively or positively) affect the evaluation of any bid you may later choose to submit.
-The Contracting Authority does not guarantee that it will implement any suggestions, in part or in full, raised by a respondent to the questionnaire. The decision on how to proceed with the procurement process is at the discretion of the Contract Authority alone.
-The Contracting Authority may wish to implement suggestions raised and by submitting their responses respondents agree that the Contracting Authority is free to do so.
-While it is not the intention to do so, the Contracting Authority reserves the right to contact a respondent or respondents on specific points of interest.
Please note: we are unable to respond to questions during this preliminary market engagement exercise as it may give suppliers an unfair advantage. Clarification periods will be incorporated into the procurement process at a later stage where suppliers may raise questions. Clarification responses will be published to all bidders in the procurement process subject to the Freedom of Information Act 2000.
A further pre-market engagement exercise was conducted between 13/06-17/06. Suppliers that responded to the original pre-market engagement were invited to provide an indication of the Lots they intended to bid for. This has been used for information purposes only in order to ensure sufficient interest in the opportunity and will not be used for evaluation purposes.
END
- Next notice expected9 Jun 2025, 23:59 BST
- Tender notice published344 days ago14 Nov 2025, 18:49 GMT
- Clarification questions by333 days ago26 Nov 2025, 12:00 GMT
- Admission / appointment period ends320 days ago · period end, not a bid countdown9 Dec 2025, 12:00 GMT
- Award decision expected by249 days ago17 Feb 2026, 23:59 GMT
- Assessment summaries sent241 days ago26 Feb 2026
- Contract starts237 days ago2 Mar 2026
- Latest notice published232 days ago6 Mar 2026, 16:00 GMT
Notice history
9 events · 9 releases on Find a Tender · since 30 Apr 2025- First planning notice published30 Apr 2025, 09:19 BST
- Procurement method changed30 Apr 2025, 18:17 BST
- Published value updated to £4,000,0001 May 2025, 09:12 BSTwas £3,840,000
- Status changed to active14 Nov 2025, 18:49 GMT
- First tender notice published14 Nov 2025, 18:49 GMT
- First award notice published4 Mar 2026, 15:16 GMT
- Contract award notice published6 Mar 2026, 14:30 GMTUK6
- Contract award notice published6 Mar 2026, 16:00 GMTUK6
- Contract signature expected13 Mar 2026, 23:59 GMTscheduled
Published amendments (5)
Value excluding VAT amended
Value excluding VAT amended
Amended total value excluding VAT, as well as amended Value per Lot information
Further pre-market engagement information (for exercise in June 2025).
Updated with correct file for lot descriptions, CPV codes and estimated Lot values
Routine re-releases (9)
- 2025-05: 3 releases · 1 May 2025, 1 May 2025
- 2025-04: 3 releases · 30 Apr 2025, 30 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lots 1-4615 awards | |||
| CLEAVE & COMPANY LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £55,746 | 26 Feb 2026 | Awarded |
| THOMAS FATTORINI LIMITEDSME, TOYE GROUP HOLDINGS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £5,063 | 26 Feb 2026 | Awarded |
| CLEAVE & COMPANY LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £23,935 | 26 Feb 2026 | Awarded |
| CLEAVE & COMPANY LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £23,358 | 26 Feb 2026 | Awarded |
| CLEAVE & COMPANY LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £27,860 | 26 Feb 2026 | Awarded |
| THOMAS FATTORINI LIMITEDSME, VAUGHTONS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £5,179 | 26 Feb 2026 | Awarded |
| THOMAS FATTORINI LIMITEDSME, VAUGHTONS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £4,992 | 26 Feb 2026 | Awarded |
| SPINK AND SON LIMITED, VAUGHTONS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £855 | 26 Feb 2026 | Awarded |
| SPINK AND SON LIMITED, VAUGHTONS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £1,504 | 26 Feb 2026 | Awarded |
| SPINK AND SON LIMITED, TOYE GROUP HOLDINGS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £403 | 26 Feb 2026 | Awarded |
| SPINK AND SON LIMITED, TOYE GROUP HOLDINGS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £392 | 26 Feb 2026 | Awarded |
| CLEAVE & COMPANY LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £52,110 | 26 Feb 2026 | Awarded |
| SPINK AND SON LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £2,426 | 26 Feb 2026 | Awarded |
| SPINK AND SON LIMITED, THOMAS FATTORINI LIMITEDSME, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £480 | 26 Feb 2026 | Awarded |
| THOMAS FATTORINI LIMITEDSME, TOYE GROUP HOLDINGS LIMITED, Worcestershire Medal Service LimitedSME13 Mar 2026 – 12 Mar 2029 · up to 12 Mar 2030Extensions: The Authority reserves the right to extend the framework agreements for a period of 1 year, with the framework agreements expiring March 2030. | £1,300 | 26 Feb 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Lot 91 is for Ad hoc requirements | 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Government Commercial AgencyBeneficiary authority
- Crown Commercial ServiceProcess contact pointProcuring entityProvision of eProcurement System
Framework contractors & participating bidders
6 commercial parties on the notice- CLEAVE & COMPANY LIMITEDFramework contractor
- SPINK AND SON LIMITEDFramework contractor
- THOMAS FATTORINI LIMITEDFramework contractor
- TOYE GROUP HOLDINGS LIMITEDFramework contractor
- VAUGHTONS LIMITEDFramework contractor
- WORCESTERSHIRE MEDAL SERVICE LIMITEDFramework contractor
Official documents & specifications (106)
Official links; attachments are not copiedNotices published for this procedure
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