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Published 11 Nov 2025, 16:12 GMT

Official UK procurement notice

Mechanical Maintenance Replacements · UK public procurement notice

Official notice

Authority: MHRA (Central government)

WorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East of England (UKH23)
Published estimate£2,000,000£2,400,000 inc. VAT3.2% below final estimate
Submissions closed 18 Dec 2025awarded 29 Jan 2026
Awarded to Parker Air Conditioning Ltd2 awards
Contract term 2 moends 31 Mar 2026 · up to 30 Mar 2029 with extensions · starts 9 Feb 2026

What is being bought

Published requirement description

Mechanical Maintenance Replacements. Also known as the Maintenance Backlog project.

CPV: Mechanical engineering installation works · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 moSMEPublished value£2,000,000
Contract period: 9 Feb 2026 – 31 Mar 2026 (2 mo) · up to 30 Mar 2029 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is planned to run for up to 4 years with approx £2m annual spend. This is subject to budgetary approvals. The supplier is expected to give full tender submission for the 25/26 financial year only but may be called upon if funding is available for the next financial year.
45351000 Mechanical engineering installation works50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (1)
  • Mechanical Maintenance Replacements: 100%
Published award criteria (1)
  • Mechanical Maintenance Replacements: price and social value added up

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Nov 2025, 16:12 GMT
Last source update
6 Mar 2026, 12:12 GMT
Award evaluation window
Submission end – 9 Feb 2026
Authority reference
C420539
FTS notice number
2025/S 000-072941
Latest notice
Contract details notice (UK7)
Classification (CPV)
Mechanical engineering installation worksRepair and maintenance services of mechanical building installations
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-05df09 Find a Tender
Review and risk notes
Risks

Not at this moment

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
18 Dec 2025, 17:00 GMT
Clarification deadline
11 Dec 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This procurement exercise is being run via the Health Family ‘Atamis’ e-tendering portal: Welcome (atamis-1928.my.site.com/s/Welcome ↗)

This portal will be used to manage all procurements and communication with All communication will be communicated via the Atamis portal. Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and no hard copy tender responses will be received by MHRA. All communications with MHRA including the submission of Tenders will be conducted via Atamis.

Timeline

11 Nov 2025 → 6 Mar 2026 · 8 dates
  1. Tender notice published347 days ago
    11 Nov 2025, 16:12 GMT
  2. Clarification questions by317 days ago
    11 Dec 2025, 17:00 GMT
  3. Submission deadline310 days ago
    18 Dec 2025, 17:00 GMT
  4. Assessment summaries sent263 days ago
    3 Feb 2026
  5. Contract starts257 days ago
    9 Feb 2026
  6. Award decision expected by256 days ago
    9 Feb 2026, 23:59 GMT
  7. Standstill ends253 days ago
    12 Feb 2026, 23:59 GMT
  8. Latest notice published232 days ago
    6 Mar 2026, 12:12 GMT

Notice history

5 events · 3 releases on Find a Tender · since 11 Nov 2025
  1. Tender notice published
    11 Nov 2025, 16:12 GMT
    UK4
  2. Contract award notice published
    3 Feb 2026, 10:23 GMT
    UK6
  3. Status changed to complete
    3 Feb 2026, 10:23 GMT
  4. Contract signature expected
    16 Feb 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    6 Mar 2026, 12:12 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,936,3291 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 11 from SMEs
Contracts signed 1latest 18 Feb 2026
Awarded toValueDateStatus
Parker Air Conditioning LtdSME17 Feb 2026 – 31 Mar 2026 · up to 31 Mar 2030Extensions: Up to 3 possible 12 month extensions. · Options: An additional annual spend of up to £2m per year making a total value of approximately £8m, plus inflation.£1,936,329same award published again · counted once29 Jan 2026standstill to 12 Feb 2026Standstill
Parker Air Conditioning LtdSME£1,936,329 †—Awarded

Contracts

  • Mechanical Maintenance Replacements · Parker Air Conditioning LtdSME

    Signed
    18 Feb 2026
    Value
    £1,936,329
    Period
    19 Feb 2026 – 31 Mar 2026 · up to 31 Mar 2029 with extensions
    Status
    active
    Extensions
    Further to the first year, additional mechanical maintenance replacements can be made up to the value of approx £8m and ending in March 2029.
    Options
    Further to the first year, additional mechanical maintenance replacements can be made up to the value of approx £8m and ending in March 2029.
    1 agreed KPI: Adherence to the agreed MS Project work programme.
    • Adherence to the agreed MS Project work programme., Measurement of progress of the delivery against the agreed programme.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

MHRA

Contracting authorityPublic authority - central government GB-PPON: PJLJ-9824-VXPG 10 South Colonnade, Canary Wharf, London, London, E14 4PUContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Parker Air ConditioningAwarded supplierGB-COH: 02176755 Unit 4 Churchill Court, Hortons Way,, Westerham, South East, TN1 1BTContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender