Official UK procurement notice
Mechanical Equipment and Plant: Servicing and Responsive Maintenance
Authority: The North Yorkshire Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE22)
Published estimate£105,000,000total for 3 lots
Submissions closed 5 Oct 2023awarded 24 May 2024
Awarded to JH Mechanical Services Ltd, HCS Mechanical Services3 awards
Contract term 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024
What is being bought3 lots · detail below
Published requirement descriptionThe overall objective of this Contact is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs to ensure that all mechanical auxiliary systems under this agreement meet health & safety requirements and are maintained appropriately.
CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£105,000,000 together) · win at most 2 of them · same evaluation weights on every lotLot #1NorthCancelledRenewalPublished value£35,000,000
Lot #2EastCancelledRenewalPublished value£35,000,000
Lot #3WestCancelledRenewalPublished value£35,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (11)
- Health and Safety: 2
- Mobilisation Plan: 3
- First Time Fix: 3
- Auditing: 2
- Supply Chain Management: 2
- Helpdesk: 4
- Continuous Improvement: 2
- Contract Management Team: 4
- Geographical Structure: 2
- Organisation Chart: 2
- price: 70
Published award criteria (11)
- Health and Safety: 2
- Mobilisation Plan: 3
- First Time Fix: 3
- Auditing: 2
- Supply Chain Management: 2
- Helpdesk: 4
- Continuous Improvement: 2
- Contract Management Team: 4
- Geographical Structure: 2
- Organisation Chart: 2
- Price: 70
What this means for your bid
- Price carries 70 of 96 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Aug 2023, 15:21 BST
- Last source update
- 14 Oct 2024, 11:49 BST
- Award evaluation window
- 5 Oct 2023 – …
- FTS notice number
2024/S 000-032948- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f88dFind a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 5 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 5 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
5 Oct 2023 → 14 Oct 2024 · 5 dates- Submission deadline5 Oct 2023, 12:00 BST
- Bids opened5 Oct 2023, 12:00 BST
- Bids must remain valid until4 Dec 2023, 23:59 GMT
- Contract starts1 Apr 2024, 00:00 BST
- Notice published14 Oct 2024, 11:49 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete14 Oct 2024, 11:49 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV | 5 Oct 2023 | 19 Oct 2023 | +14 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value £105,000,0003 contracts exc. VAT
Bids received 96 from SMEs
Contracts signed 3latest 24 May 2024
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot3 awards | |||
| JH Mechanical Services LtdSMELot 1 - North | £35,000,000 † | — | Awarded |
| HCS Mechanical ServicesSMELot 2 - East | £35,000,000 † | — | Awarded |
| HCS Mechanical ServicesSMELot 3 - West | £35,000,000 † | — | Awarded |
Contracts
Lot 1 - North · JH Mechanical Services LtdSME
- Signed
- 24 May 2024
- Value
- £35,000,000
- Status
- active
Lot 2 - East · HCS Mechanical ServicesSME
- Signed
- 24 May 2024
- Value
- £35,000,000
- Status
- active
Lot 3 - West · HCS Mechanical ServicesSME
- Signed
- 24 May 2024
- Value
- £35,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids · 9 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and Wales Mediation bodyReview body
- The Royal Courts of JusticeReview contact point
Bidders & participating suppliers
2 commercial parties on the notice- HCS Mechanical ServicesAwarded supplier
- JH Mechanical Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria