Official UK procurement notice
Mechanical & Electrical Framework
Authority: City of York Council (Local council)
The City of York Council has an opportunity for Mechanical & Electrical Framework. We require contractors with extensive knowledge in designing, installing, commissioning, maintaining and repairing commercial Mechanical and Electrical (M&E) assets. Published lot titles: Trade Category 1 - Electrical; HVAC Controls; Access Control & Intruder Alarm Systems; Lightning Protection; UPS & Generator; Solar PV; Electric Vehicle Chargers; Mechanical; Biomass; Air Conditioning; Ventilation; Sprinkler Systems; Catering Equipment; Lifting Aids; Access Equipment; Professional Services & Surveys; M&E Design, Engineering, Drawing & Technical services; Doors, Gates and Roller Shutters; Stage Lighting; Fire Fighting.
What is being bought20 lots · detail below
Published requirement descriptionThe City of York Council has an opportunity for Mechanical & Electrical Framework. We require contractors with extensive knowledge in designing, installing, commissioning, maintaining and repairing commercial Mechanical and Electrical (M&E) assets. CYC also require M&E consultancy type services such as M&E designers, M&E condition surveys and feasibility studies to assist us with our approach to building management and to support us with reducing our carbon footprint
CPV: Mechanical and electrical engineering services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 60 suppliers
- Framework period
- 2 yrs · up to 4 yrs from 11 Feb 2027
Published description of the framework
Call Off Contracts may be awarded in accordance with Clause 4 of a Framework ("Award Procedures"), by way of
of:
(a) Direct Award of up to £40,000 per award: or
(b) Mini Competition in accordance with the Framework process
The Council may Direct Award by:
(1) identifying the relevant Lot which its Services requirements fall into;
(2) sending an Order to the Framework Provider ranked highest following the evaluation of its Tender as set out in Schedule 2;
(3) if the Framework Provider who was ranked highest is not able to provide the Services, sending an Order to the Framework Provider ranked next highest; and
(4) repeating the process set out in 3 above until the Order is fulfilled or there are no further Framework Providers qualified to fulfil it.
Any Mini Competition will be conducted in line with 4.5 - 4.7 in a Framework Agreement.
Pricing is to be in accordance with Clause 6 of a Framework Contract, the Specification and Pricing Matrix for each Lot as applicable.
Lots and requirements (20)Procurement structure
20 lots · all with a published value · a supplier may bid for at most 5 and win at most 5 of them · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £40,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Trade Category 1 - ElectricalRenewalPublished value£1,200,000
Requirement for:
- Commercial Electrical Engineer LV
- Commercial Electrical Designer LV
- Electrical Inspection and Testing Engineer
- Data Cabling Electrician
- Fixed Appliance Testing Engineer
- Portable Appliance Test Engineer
- Technical & professional ability
Required to be NICEIC/NAPIT qualified or other approved equivalent
Lot #2HVAC ControlsRenewalPublished value£80,000
Requirements:
- BMS / Controls Engineer
- BMS Design Engineer
Lot #3Access Control & Intruder Alarm SystemsRenewalPublished value£20,000
Requirements:
- Access Control Systems Engineer
- Access Control Systems Design Engineer
- Intruder Alarm Systems Engineer
- Intruder Alarms Systems Design Engineer
- Technical & professional ability
BAFE or approved equivalent
Lot #4Lightning ProtectionRenewalPublished value£60,000
Requirement for:
- Lightning Protection Service Engineer
- Lightning Protection Design Engineer
Lot #5UPS & GeneratorRenewalPublished value£8,000
Requirement for:
- Generator Engineer
- UPS Engineer
- UPS / Generator Design Engineer
- Technical & professional ability
- NICEIC/NAPIT or approved equivalent
Lot #6Solar PVRenewalPublished value£300,000
Requirements for:
- Solar PV Engineer
- Sola PV Installation Engineer
- Solar PV Design Engineer
- Technical & professional ability
- NICEIC/NAPIT MCS (Microgeneration Certification Scheme) or approved equivalent
Lot #7Electric Vehicle ChargersRenewalceiling above
Requirements for:
- Electric Vehicle Charging point Installation Electrician
- Electrical Vehicle Charging Point Service and Repair Electrician
- Electric Vehicle Charging Point Design Engineer
- Technical & professional ability
- NICEIC/NAPIT or approved equivalent
Lot #8MechanicalRenewalPublished value£1,000,000
Requirement for:
- Commercial Mechanical Engineer
- Commercial Heating Engineer
- Commercial Gas Engineer
- Commercial Kitchen - Gas Service Engineer
- Commercial Plumber
- Commercial Mechanical Design Engineer
- Technical & professional ability
Gas Safe or approved equivalent
Lot #9BiomassRenewalceiling above
Requirement for:
- Biomass Boiler Service Engineer
- Biomass Boiler Design Engineer
Lot #10Air ConditioningRenewalPublished value£300,000
- Air Conditioning Engineer
- Air Source / Ground Source Heat Pump Engineer
- Refrigeration Design Engineer
- Technical & professional ability
- REFCOM Elite F-Gas Certification or approved equivalent
Lot #11VentilationRenewalPublished value£300,000
Requirement for:
- Local Exhaust Ventilation (LEV) Service Engineer
- Ventilation Engineer
- Ventilation Design Engineer
- Fire Damper Service Engineer
Lot #12Sprinkler SystemsRenewalPublished value£60,000
Requirement for:
- Sprinkler and Misting Systems Engineer
- Sprinkler and Misting Systems Design Engineer
Lot #13Catering EquipmentRenewalPublished value£20,000
Requirement for:
- Commercial Catering Equipment Service Engineer
- Commercial Catering Equipment Design Engineer
- Technical & professional ability
Gas Safe or approved equivalent
Lot #14Lifting AidsRenewalPublished value£80,000
Requirement for:
- Medical Aid and Lifting Equipment Engineer
Lot #15Access EquipmentRenewalPublished value£60,000
Requirement for:
- Access Equipment Inspection Engineer
- Access Equipment Design Engineer
Lot #16Professional Services & SurveysRenewalceiling above
Requirements:
- Commercial M&E Technical Consultant
- Facilities Management Consultant M&E services
- M&E Building Surveyor
- M&E Feasibility studies
Lot #17M&E Design, Engineering, Drawing & Technical servicesRenewalPublished value£160,000
Requirements:
- Commercial Building Mechanical Design Engineer
- Commercial Building Electrical Design Engineer
- Commercial Building Heating Design Engineer
- Auto CAD Drawing Technician
- Revit Drawing Technician
- BIM Technician
- Level 5 3D Dynamic thermal modelling
- CIBSE TM 52/59 Assessments
Lot #18Doors, Gates and Roller ShuttersRenewalPublished value£480,000
Requirements:
- Doors, Gates and Roller Shutters Engineer
- Commercial Doors, gates and Roller Shutters Design Engineer
Lot #19Stage LightingRenewalceiling above
Requirements:
- Specialist Lighting Electrical Inspection and Service Engineer
- Specialist Lighting Design Engineer
- Technical & professional ability
- NICEIC/NAPIT or approved equivalent
Lot #20Fire FightingRenewalPublished value£120,000
Requirements:
- Fire Fighting Equipment Service Engineer (Portable Equipment)
- Fire Fighting Equipment P50 Installation Engineer
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Operations Team: 12%
- Health & Safety: 12%
- Framework and Performance Management: 12%
- Quality Assurance: 12%
- Hourly Rates: 15%
- Call Out Rates: 10%
- Servicing Items: 15%
- Social Value & Sustainability: 12%
Published award criteria (8)
- Hourly Rates
- Call Out Rates
- Servicing Items
- Operations Team
- Health & Safety
- Framework and Performance Management
- Quality Assurance
- Social Value & Sustainability
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Mechanical & Electrical Framework” is a framework: the contest is a place on its panel, up to 60 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Apr 2025, 14:00 BST
- Last source update
- 29 Oct 2026, 08:47 GMT
- Award evaluation window
- Submission end – 11 Jan 2027
- Authority reference
100113816- FTS notice number
2026/S 000-102366- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fec8Find a Tender
How it was run
Official notice- Appointment period ends
- 10 Nov 2026, 12:00 GMT
- Clarification deadline
- 3 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
8 Apr 2025 → 11 Feb 2027 · 8 dates- Planning notice published8 Apr 2025, 14:00 BST
- Next notice expected30 Jun 2025, 23:59 BST
- Tender notice published49 days ago22 Sept 2026, 16:24 BST
- Latest notice published12 days ago29 Oct 2026, 08:47 GMT
- Clarification questions by7 days ago3 Nov 2026, 12:00 GMT
- Admission / appointment period ends4h ago · period end, not a bid countdown10 Nov 2026, 12:00 GMT
- Today10 Nov 2026
- Award decision expected byin 62 days11 Jan 2027, 23:59 GMT
- Contract startsin 92 days11 Feb 2027
Notice history
8 events · 3 releases on Find a Tender · since 8 Apr 2025- Pipeline notice published8 Apr 2025, 14:00 BSTUK1
- Tender notice published22 Sept 2026, 16:24 BSTUK4
- Published value published: £4,408,00022 Sept 2026, 16:24 BST
- Status changed to active22 Sept 2026, 16:24 BST
- Procurement method changed22 Sept 2026, 16:24 BST
- Deadline published: 2 Nov 2026, 12:00 GMT22 Sept 2026, 16:24 BST
- Tender notice published29 Oct 2026, 08:47 GMTUK4
- Deadline moved to 10 Nov 2026, 12:00 GMT29 Oct 2026, 08:47 GMT+8 days · was 2 Nov 2026, 12:00 GMT
Published amendments (1)
Extension to the clarification and submission deadlines: The clarification deadline is no later than 12:00hrs noon on Tuesday 3rd November 2026 The submission deadline is no later than 12:00hrs noon on Tuesday 10th November 2026
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender