Official UK procurement notice
Mechanical & Electrical Framework
Authority: City of York Council (Local council)
What is being bought20 lots · detail below
Published requirement descriptionThe City of York Council has an opportunity for Mechanical & Electrical Framework. We require contractors with extensive knowledge in designing, installing, commissioning, maintaining and repairing commercial Mechanical and Electrical (M&E) assets. CYC also require M&E consultancy type services such as M&E designers, M&E condition surveys and feasibility studies to assist us with our approach to building management and to support us with reducing our carbon footprint
CPV: Mechanical and electrical engineering services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 60 suppliers
- Framework period
- 2 yrs · up to 4 yrs from 11 Feb 2027
Published description of the framework
Call Off Contracts may be awarded in accordance with Clause 4 of a Framework ("Award Procedures"), by way of of: (a) Direct Award of up to £40,000 per award: or (b) Mini Competition in accordance with the Framework process The Council may Direct Award by: (1) identifying the relevant Lot which its Services requirements fall into; (2) sending an Order to the Framework Provider ranked highest following the evaluation of its Tender as set out in Schedule 2; (3) if the Framework Provider who was ranked highest is not able to provide the Services, sending an Order to the Framework Provider ranked next highest; and (4) repeating the process set out in 3 above until the Order is fulfilled or there are no further Framework Providers qualified to fulfil it. Any Mini Competition will be conducted in line with 4.5 - 4.7 in a Framework Agreement. Pricing is to be in accordance with Clause 6 of a Framework Contract, the Specification and Pricing Matrix for each Lot as applicable.
Lots and requirements (20)Procurement structure
20 lots · all with a published value · a supplier may bid for at most 5 and win at most 5 of them · same evaluation weights on every lotLot #1Trade Category 1 - ElectricalRenewalPublished value£1,200,000
- Value
- £1,200,000 exc. VAT · £1,440,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional abilityRequired to be NICEIC/NAPIT qualified or other approved equivalent
Lot #2HVAC ControlsRenewalPublished value£80,000
- Value
- £80,000 exc. VAT · £96,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #3Access Control & Intruder Alarm SystemsRenewalPublished value£20,000
- Value
- £20,000 exc. VAT · £24,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional abilityBAFE or approved equivalent
Lot #4Lightning ProtectionRenewalPublished value£60,000
- Value
- £60,000 exc. VAT · £72,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #5UPS & GeneratorRenewalPublished value£8,000
- Value
- £8,000 exc. VAT · £9,600 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional ability- NICEIC/NAPIT or approved equivalent
Lot #6Solar PVRenewalPublished value£300,000
- Value
- £300,000 exc. VAT · £360,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional ability- NICEIC/NAPIT MCS (Microgeneration Certification Scheme) or approved equivalent
Lot #7Electric Vehicle ChargersRenewalPublished value£40,000
- Value
- £40,000 exc. VAT · £48,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional ability- NICEIC/NAPIT or approved equivalent
Lot #8MechanicalRenewalPublished value£1,000,000
- Value
- £1,000,000 exc. VAT · £1,200,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional abilityGas Safe or approved equivalent
Lot #9BiomassRenewalPublished value£40,000
- Value
- £40,000 exc. VAT · £48,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #10Air ConditioningRenewalPublished value£300,000
- Value
- £300,000 exc. VAT · £360,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional ability- REFCOM Elite F-Gas Certification or approved equivalent
Lot #11VentilationRenewalPublished value£300,000
- Value
- £300,000 exc. VAT · £360,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #12Sprinkler SystemsRenewalPublished value£60,000
- Value
- £60,000 exc. VAT · £72,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #13Catering EquipmentRenewalPublished value£20,000
- Value
- £20,000 exc. VAT · £24,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional abilityGas Safe or approved equivalent
Lot #14Lifting AidsRenewalPublished value£80,000
- Value
- £80,000 exc. VAT · £96,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #15Access EquipmentRenewalPublished value£60,000
- Value
- £60,000 exc. VAT · £72,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #16Professional Services & SurveysRenewalPublished value£40,000
- Value
- £40,000 exc. VAT · £48,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #17M&E Design, Engineering, Drawing & Technical servicesRenewalPublished value£160,000
- Value
- £160,000 exc. VAT · £192,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #18Doors, Gates and Roller ShuttersRenewalPublished value£480,000
- Value
- £480,000 exc. VAT · £576,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
Lot #19Stage LightingRenewalPublished value£40,000
- Value
- £40,000 exc. VAT · £48,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
- Technical & professional ability- NICEIC/NAPIT or approved equivalent
Lot #20Fire FightingRenewalPublished value£120,000
- Value
- £120,000 exc. VAT · £144,000 inc. VAT
- Extensions
- 2 additional available extensions of 12 months
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Operations Team — 12%
- Health & Safety — 12%
- Framework and Performance Management — 12%
- Quality Assurance — 12%
- Hourly Rates — 15%
- Call Out Rates — 10%
- Servicing Items — 15%
- Social Value & Sustainability — 12%
Competition analysis · published record, not a forecast of who will bid
How City of York Council buys Miscellaneous engineering services (CPV 7133) — and who usually turns up
City of York Council’s own published record, next to the Yorkshire and the Humber market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Miscellaneous engineering services (CPV 7133) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested frameworks and DPS only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
City of York Council
framework/DPS notices in 36 months: 2 in CPV 7133 · 5 in division 71 · 17 in all categories (3 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 71), last 36 months: 7 lots. 6 lots are from Procurement Act 2023 notices (bids assessed, middle 11) and 1 from older notices (bids received, middle 20).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in this industry (CPV 71), last 36 months: 7 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 24 months: 27 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 3 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 142 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in this industry (CPV 71), last 36 months: 5 notices.
Yorkshire and the Humber · Miscellaneous engineering services (CPV 7133)
framework/DPS notices delivered in Yorkshire and the Humber in 36 months: 33 in CPV 7133 (28 competed, 5 route not published) · 260 in division 71 (213 competed, 43 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7133), last 36 months: 32 lots. 18 lots are from Procurement Act 2023 notices (bids assessed, middle 2) and 14 from older notices (bids received, middle 4.5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 7133), last 36 months: 32 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Nothing published for this region in this sector: not measured on frameworks — a panel award is a ceiling, not a price.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 7133), last 36 months: 8 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 7133), last 36 months: 28 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 7133), last 36 months: 236 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
This notice gives one total for several lots, so we show the percentage but do not turn it into pounds.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Sept 2026, 16:24 BST
- Last source update
- 22 Sept 2026, 16:24 BST
- Award evaluation window
- Submission end — 11 Jan 2027, 23:59 GMT
- Authority reference
100113816- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fec8Find a Tender
How to participate & submission route
Official notice Apply via EU-Supply (CTM)- Expression of interest (EOI)
- —
- Appointment period ends
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- 26 Oct 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 published dates · Europe/London- Planning notice published8 Apr 2025, 14:00 BST
- Next notice expected30 Jun 2025, 23:59 BST
- Tender notice publishedearlier today22 Sept 2026, 16:24 BST
- Clarification questions byin 34 days26 Oct 2026, 12:00 GMT
- Admission / appointment period endsin 41 days · period end, not a bid countdown2 Nov 2026, 12:00 GMT
- Award decision expected byin 111 days11 Jan 2027, 23:59 GMT
- Contract startsin 141 days11 Feb 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
6 events · 2 releases on Find a Tender · since 8 Apr 2025- Tender notice published22 Sept 2026, 16:24 BSTUK4
- Published value published: £4,408,00022 Sept 2026, 16:24 BST
- Status changed to active22 Sept 2026, 16:24 BST
- Procurement method changed22 Sept 2026, 16:24 BST
- Deadline published: 2 Nov 2026, 12:00 GMT22 Sept 2026, 16:24 BST
- Pipeline notice published8 Apr 2025, 14:00 BSTUK1
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender