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Published 17 Oct 2022, 13:19 BST

Official UK procurement notice

Meat (Lot One) and Dairy (Lot Two) Consumer Data requirements

Official notice

Authority: AHDB

2 lotsServicesOpen procedureMax 2 lots per supplier
Budget not disclosedValue not published
Submissions closed 17 Nov 2022
Lots 2max 2 won per supplier
Contract term 2 yrsends 1 Apr 2025 · extension options published · starts 1 Apr 2023

What is being bought2 lots · detail below

Published requirement description

Lot 1. Meat Purchase Data - 3rd party contract

Lot 2. Dairy Purchase Data - AHDB only contract

AHDB intend to procure a Contract to a successful Provider or Providers for the provision of Meat and Dairy Consumer Data on behalf of AHDB, HCC and QMS (the Contracting Authority) through the process set out in this ITT. The successful supplier(s) will be required to deliver retail purchase data and insight relating to consumer demand, and deliver the most efficient service for all parties as well as ensuring value for money for levy payers is provided.

AHDB utilise Meat and Dairy retail purchase data to provide value and services to our Levy payers. AHDB have engaged with HCC and QMS and identified the shared need for same and similar services, as all three bodies have the same purpose; working on behalf of UK farmers to help the red meat industry better understand and promote the category. AHDB are therefore procuring these services on behalf of all parties under one contract.

The Contract is expected to commence on 1st April 2023. The initial Contract duration is 2 years with the option to extend for a further 1 year in 2025 and a further year in 2026 (2 +1+1) via single or multiple fixed terms.

HCC and QMS will utilise the contract from November 2023.

Lot One: MEAT. AHDB, QMS and HCC need a selection of core and optional data requirements. These are listed in the specification. The Core data requirement “Primary Red Meat” will be utilised by all parties (AHDB, QMS and HCC) the Optional data requirements will be utilised by individual parties depending on budget availability and organisational need.

Lot Two DAIRY - This is an AHDB requirement only and does not include any other parties. This lot opportunity is for the provision of Dairy Retail Purchase data and insight relating to consumer demand covering Dairy.

AHDB need a selection of core and optional Dairy data requirements, these are listed within the specification.

  • Recurrence: Any new tender opportunity would be advertised in late 2026 for a new contract to be in place April '27. Initial contract runs for 2 years +1+1 term

CPV: Market research services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them
Lot #1Meat Purchase DataRenewal 2 yrs

AHDB, QMS and HCC need a selection of core and optional data requirements.

The Core data requirement “Primary Red Meat” will be utilised by all parties (AHDB, QMS and HCC) the Optional data requirements will be utilised by individual parties depending on budget availability and organisational need.

The basic measures required will consist of the following as a minimum:

  • Value
  • Volume
  • Price
  • Buyers
  • Volume per buyer

Data must be split by retailers. Data must also be grouped by channel including online vs Bricks and Mortar. AHDB, QMS and HCC require non-bardcoded products to be included as part of the data requirement, e.g. meat from butchers.

The optional data requirements will consist of:

  • The addition of processed red meat
  • The addition of all other red meat products (e.g. added value, ready meals etc)
  • The addition of a view of poultry and fish “Meat, Fish & Poultry” view
  • Advanced measures e.g. switching data and promotion data
  • More granular detail for cuts/products (colour coded as optional in document titled ‘Meat Data requirements’ - desirable data splits are used on more of an ad-hoc basis).
  • Data split by tiers
  • Data split by region - England, Scotland and Wales
  • Data split by demographic e.g., age, social class etc.
  • Read of meat-free market e.g., meat alternatives, vegan, vegetarian, flexitarian e.g., meat and veg
  • Read of total grocery and key categories for comparison e.g.ambient goods, fresh fruit & veg, chilled etc
  • Build in existing segmentation

For further information, please review the Lot One specification

Contract period: 1 Apr 2023 – 1 Apr 2025 (2 yrs)
Delivery: UK
Extensions: Initial contract is for 2 years with the option to extend by 1+1 if required. Therefore a potential end date of 1/4/27Variant bids: allowed
Lot #2Dairy Purchase DataRenewal 2 yrs

Lot Two

This is an AHDB requirement only and does not include any other parties. This lot opportunity is for the provision of Dairy Retail Purchase data and insight relating to consumer demand covering Dairy.

AHDB need a selection of core and optional Dairy data requirements, these are listed within the specification.

The basic measures required will consist of the following as a minimum:

  • Value
  • Volume
  • Price
  • Household Penetration - portion of total households reached within a geographical area by a product or a service
  • Purchase Frequency
  • Purchase Weight

Data must be split by retailers. Data must also be grouped by channel including online vs Bricks and Mortar.

The optional data requirements will consist of:

  • More granular detail for products
  • Advanced measures e.g. switching data and promotion data
  • Data split by demographic e.g. age, social class etc.
  • Read of dairy-free market e.g. milk substitutes (almond, oat, etc), cheese alternatives etc.
  • Read of total grocery e.g.ambient goods, fresh fruit & veg, chilled etc
  • Monthly and quarterly reports on price of milk, cheddar and cream
  • Build in existing segmentation
Contract period: 1 Apr 2023 – 1 Apr 2025 (2 yrs)
Delivery: UK
Extensions: 2 years initial contract +1+1 options to extend, potential end date of 1/4/27Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As per specification documents

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Any new tender opportunity would be advertised in late 2026 for a new contract to be in place April '27. Initial contract runs for 2 years +1+1 term

First published
17 Oct 2022, 13:19 BST
Last source update
17 Oct 2022, 13:19 BST
Award evaluation window
17 Nov 2022 – …
Authority reference
2022-575
FTS notice number
2022/S 000-029154
Classification (CPV)
Market research services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03763e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per specification documents and terms and conditions

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://defra.bravosolution.co.uk/ ↗

Submission deadline
17 Nov 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
17 Nov 2022, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Oct 2022 → 1 Apr 2023 · 4 dates
  1. Notice published
    17 Oct 2022, 13:19 BST
  2. Submission deadline
    17 Nov 2022, 12:00 GMT
  3. Bids opened
    17 Nov 2022, 13:00 GMT
  4. Contract starts
    1 Apr 2023, 00:00 BST

Contracting authority & participating public bodies

AHDB

Contracting authorityBody governed by public lawAgriculture and Horticulture Stoneleigh Park, Kenilworth, Kenilworth, West Midlands, CV8 2TLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • DefraReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria