Official UK procurement notice
Measured Term Contract for Water Quality Management Services
Authority: North Ayrshire Council (Local council)
What is being bought
Published requirement descriptionNAC seek to appoint a suitably qualified service provider to deliver services to manage legionella control and water quality management including regimes for temperature testing; cleaning and disinfection; sampling and analysis of results, cold water storage tank inspections; hot water storage system inspections; servicing of thermostatic mixing valves and risk assessments in North Ayrshire Council Non-Housing properties and Communal Areas within Sheltered Housing Units and Supported Living Units.
- Recurrence: July 2029
CPV: Analysis services · Cleaning and sanitation services in urban or rural areas, and related services · Composition and purity testing and analysis services · Services related to water pollution
The lotProcurement structure
single lot · no lot value publishedLot #1NAC seek to appoint a suitably qualified service provider to deliver services to…AwardedRenewal
NAC seek to appoint a suitably qualified service provider to deliver services to manage legionella control and water quality management. the contract will be let on the terms and conditions of the SBCC Measured Term Contract (MTC / Scot 2019) and the the Supplementary Conditions contained in the Supplementary Conditions and Preliminaries Section of Document 1 – Contract Conditions and Contract Particulars.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- quality: 40
- Price: 60
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Registration with Companies House (or equivalent).
- Economic & financial standing
Bidders will be required to have a minimum yearly “specific” turnover of 400,000GBP for the last 3 years in the business area covered by the contract.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10MGBP in respect of any one event
www.hse.gov.uk/pubns/hse40.pdf ↗
Public Liability Insurance 10MGBP in respect of any one event
Product Liability Insurance 5MGBP in the aggregate
- Technical & professional ability
Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performa…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · July 2029
- First published
- 4 Dec 2024, 15:33 GMT
- Last source update
- 17 Apr 2025, 14:12 BST
- Award evaluation window
- 23 Jan 2025 – …
- Authority reference
NAC/5187- FTS notice number
2025/S 000-015931- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c243Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Lots are not being used for this tender for the reason(s) stated below: Delivery of the contract is location specific. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:796734)
How it was run
Official notice- Submission deadline
- 6 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 Jan 2025, 12:00 GMT
Timeline
23 Jan 2025 → 17 Apr 2025 · 3 dates- Bids opened23 Jan 2025, 12:00 GMT
- Submission deadline6 Feb 2025, 12:00 GMT
- Notice published17 Apr 2025, 14:12 BST
Notice history
2 events · 3 releases on Find a Tender · since 17 Jan 2025- Deadline moved to 6 Feb 2025, 12:00 GMT17 Jan 2025, 16:29 GMT+14 days · was 23 Jan 2025, 12:00 GMT
- Status changed to complete17 Apr 2025, 14:12 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 23 Jan 2025 | 6 Feb 2025 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 23 Jan 2025 | 6 Feb 2025 | +14 d |
Extension due to update of document.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| hsl Compliance LtdSME | £754,663 † | — | Awarded |
Contracts
Contract 015931-2025-NAC/5187-1 · hsl Compliance LtdSME
- Signed
- 11 Apr 2025
- Value
- £754,663
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic · 10 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- hsl Compliance LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.