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Published 8 May 2025, 11:58 BST

Official UK procurement notice

RMBC - AG - Meadow Cut and Collect

Official notice

Authority: Runnymede Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Delivery location not published
Published estimate£20,000≈ £15k / year · £23,999 inc. VAT
Submissions closed 30 May 2025awarded 26 Jun 2025
Awarded to Grasstex Ltd
Contract term 1 yr 4 moends 31 Oct 2026 · up to 31 Oct 2027 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

Runnymede Borough Council invites quotations from suitably qualified and experienced suppliers to provide a cut and collect service at several meadows in the borough.

CPV: Horticultural services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 4 moSMEPublished value£20,000
Contract period: 1 Jul 2025 – 31 Oct 2026 (1 yr 4 mo) · up to 31 Oct 2027 with extensionsValue: £20,000 exc. VAT · £23,999 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend, subject to satisfactory performance and continued need, for 1 additional year (2027).
77300000 Horticultural services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 30/Price 70 - see RFQ for details

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 May 2025, 11:58 BST
Last source update
28 Jul 2025, 13:21 BST
Authority reference
RMBC - 038426
FTS notice number
2025/S 000-019669
Latest notice
Contract details notice (UK7)
Classification (CPV)
Horticultural services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050e9b Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
30 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sesharedservices/asp… ↗

Timeline

8 May 2025 → 28 Jul 2025 · 4 dates
  1. Tender notice published
    8 May 2025, 11:58 BST
  2. Submission deadline
    30 May 2025, 13:00 BST
  3. Contract starts
    1 Jul 2025
  4. Latest notice published
    28 Jul 2025, 13:21 BST

Notice history

3 events · 2 releases on Find a Tender · since 8 May 2025
  1. Tender notice published
    8 May 2025, 11:58 BST
    UK4
  2. Contract details notice published
    28 Jul 2025, 13:21 BST
    UK7
  3. Status changed to complete
    28 Jul 2025, 13:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £3,9601 contract inc. VAT; no net value published
Contracts signed 1latest 26 Jun 2025
Awarded toValueDateStatus
Grasstex Ltd——Awarded

Contracts

  • Meadow Cut and Collect · Grasstex Ltd

    Signed
    26 Jun 2025
    Value
    £3,960 inc. VAT
    Period
    1 Jul 2025 – 31 Oct 2026 · up to 31 Oct 2027 with extensions
    Status
    active
    Extensions
    1 additional year

Contracting authority & participating public bodies

Runnymede Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPBH-5756-NPJG Civic Centre, Station Road, Addlestone, South East, KT15 2AHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Grasstex LtdAwarded supplier Pollingfold Works, Horsham Road, Ellens Green, Horsham, South East, RH12 3ASContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender