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AwardedFind a Tender · award
BuyerCardiff and Vale University Health Board
StatusAwarded
DeadlineNot published
ValueValue not published
Published12 Feb 2026

What is being bought

The requirement relates to the ongoing maintenance and support of the Promega Maxprep Liquid Handling System, a critical piece of laboratory automation equipment used by AWMGS for DNA extraction workflows. This system supports high-throughput processing and ensures compliance with UKAS accreditation standards for laboratory operations.The Maxprep system is integral to genetic testing processes, enabling automated pre-processing and post-processing steps for DNA extraction using Maxwell RSC AS1400 DNA Blood kits. Without this equipment functioning optimally, there is a significant risk of disruption to essential diagnostic services.To maintain operational reliability and compliance, the instrument requires:• Annual preventive maintenance and six-monthly checks by qualified engineers.• Technical support for troubleshooting and repairs.• Replacement of defective parts as covered under the service agreement.Promega UK Ltd is the sole supplier of the Maxprep system and its associated maintenance services. The proprietary nature of the equipment means no other provider can deliver the required support without breaching intellectual property rights or voiding warranties. Market research confirms that there are no alternative suppliers for this service.The proposed procurement will secure a multi-year service agreement to ensure continuity of service, reduce risk of downtime, and maintain compliance with regulatory standards. This approach will also provide cost certainty and operational stability for the duration of the contract

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

MaxPrep Agreement

Statusactive
Value£31,549

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-060fb9
Latest release ID012795-2026
Latest release timestampThu Feb 12 2026 11:40:34 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsBelow threshold - without competition
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
12 Feb 2026award, contract012795-2026
27 Jan 2026award, contract007141-2026
27 Jan 2026award, contract007119-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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      "mainProcurementCategory": "services"
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  "tender": {
    "id": "CAV-DIR (25-28) 188",
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      {
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        "status": "complete"
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    ],
    "title": "MAXPREP AGREEMENT",
    "status": "complete",
    "legalBasis": {
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "description": "The requirement relates to the ongoing maintenance and support of the Promega Maxprep Liquid Handling System, a critical piece of laboratory automation equipment used by AWMGS for DNA extraction workflows. This system supports high-throughput processing and ensures compliance with UKAS accreditation standards for laboratory operations.The Maxprep system is integral to genetic testing processes, enabling automated pre-processing and post-processing steps for DNA extraction using Maxwell RSC AS1400 DNA Blood kits. Without this equipment functioning optimally, there is a significant risk of disruption to essential diagnostic services.To maintain operational reliability and compliance, the instrument requires:• Annual preventive maintenance and six-monthly checks by qualified engineers.• Technical support for troubleshooting and repairs.• Replacement of defective parts as covered under the service agreement.Promega UK Ltd is the sole supplier of the Maxprep system and its associated maintenance services. The proprietary nature of the equipment means no other provider can deliver the required support without breaching intellectual property rights or voiding warranties. Market research confirms that there are no alternative suppliers for this service.The proposed procurement will secure a multi-year service agreement to ensure continuity of service, reduce risk of downtime, and maintain compliance with regulatory standards. This approach will also provide cost certainty and operational stability for the duration of the contract",
    "procurementMethod": "direct",
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Complete JSON history (3 releases)
12 Feb 2026 · 012795-2026 · award, contract
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    "title": "MAXPREP AGREEMENT",
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27 Jan 2026 · 007141-2026 · award, contract
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    {
      "id": "GB-PPON-PXJY-2454-CZWD",
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      "roles": [
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      },
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    }
  ],
  "language": "en",
  "initiationType": "tender"
}
27 Jan 2026 · 007119-2026 · award, contract
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      "title": "MaxPrep Agreement ",
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      },
      "status": "pending",
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          "id": "007119-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/007119-2026",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-01-27T13:55:30Z"
        }
      ],
      "suppliers": [
        {
          "id": "GB-PPON-PXJY-2454-CZWD",
          "name": "Promega UK LTD"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-02-09T23:59:59+00:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2029-06-27T23:59:59+01:00",
        "startDate": "2026-06-28T00:00:00+01:00"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "CAV-DIR (25-28) 188",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "MAXPREP AGREEMENT",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The requirement relates to the ongoing maintenance and support of the Promega Maxprep Liquid Handling System, a critical piece of laboratory automation equipment used by AWMGS for DNA extraction workflows. This system supports high-throughput processing and ensures compliance with UKAS accreditation standards for laboratory operations.\nThe Maxprep system is integral to genetic testing processes, enabling automated pre-processing and post-processing steps for DNA extraction using Maxwell RSC AS1400 DNA Blood kits. Without this equipment functioning optimally, there is a significant risk of disruption to essential diagnostic services.\nTo maintain operational reliability and compliance, the instrument requires:\n•\tAnnual preventive maintenance and six-monthly checks by qualified engineers.\n•\tTechnical support for troubleshooting and repairs.\n•\tReplacement of defective parts as covered under the service agreement.\nPromega UK Ltd is the sole supplier of the Maxprep system and its associated maintenance services. The proprietary nature of the equipment means no other provider can deliver the required support without breaching intellectual property rights or voiding warranties. Market research confirms that there are no alternative suppliers for this service.\nThe proposed procurement will secure a multi-year service agreement to ensure continuity of service, reduce risk of downtime, and maintain compliance with regulatory standards. This approach will also provide cost certainty and operational stability for the duration of the contract.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PPPR-7969-BTJG",
      "name": "Cardiff and Vale University Health Board",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 4HH",
        "countryName": "United Kingdom",
        "streetAddress": "Woodland House Road, Maes Y Coed Road "
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPPR-7969-BTJG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Nicola Williams",
        "email": "Nicola.williams33@wales.nhs.com",
        "telephone": "+442921500649"
      }
    },
    {
      "id": "GB-PPON-PXWV-6492-CGMN",
      "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
      "roles": [
        "procuringEntity"
      ],
      "address": {
        "region": "UKL15",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "  4-5 Charnwood Court Heol Billingsley"
      },
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "roleDetails": "The NHS Wales Shared Services Partnership (NWSSP) plays a vital role in supporting NHS Wales by delivering a wide range of professional, technical, and administrative services. It is hosted by Velindre University NHS Trust, which means Velindre provides the governance and infrastructure to support NWSSP’s operations, but NWSSP itself serves all NHS organisations across Wales.",
      "contactPoint": {
        "email": "Corporate.Services2@wales.nhs.uk"
      }
    },
    {
      "id": "GB-PPON-PXJY-2454-CZWD",
      "name": "Promega UK LTD",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Hampshire",
        "postalCode": "SO16 7QJ",
        "countryName": "United Kingdom",
        "streetAddress": "2 Benham Court"
      },
      "details": {
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "PXJY-2454-CZWD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "robert.bell@promega.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}