Official UK procurement notice
Maximo Upgrades · UK public procurement notice
Authority: The Corporation of Trinity House of Deptford Strond (Central government)
What is being bought
Published requirement descriptionTrinity House wishes to procure three work packages (through one supplier):
- Act as the third-party reseller to facilitate our IBM Passport Advantage subscription. This will be for an initial year’s term with the option for four subsequent years. This may include providing additional licences as may be required in the future.
- Provision of 2nd Line Support. Trinity House IT will act as 1st Line Support and IBM can be seen as the 3rd Line Support under the Passport Advantage subscription.
- Upgrade Maximo from our current version, 7.6.1, to the latest stable supported Maximo Application Suite (MAS) deployment. Provide other Maximo related consultancy as may be required from time to time.
- How the procedure runs: Competitive flexible with conditions of participation (CoP). Only those who meet the CoP will be invited to tender.
CPV: Software package and information systems · Software-related services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£692,000
- Economic & financial standing
- Please confirm details of financial standing to a minimum standard of a turnover 1.5 times the expected annual contract value, equating to £207,600 ex vat GBP, or the provision of mitigations for TH consideration. Any mitigations must include evidence of being able to successfully delivery similar contracts of a similar value in the recent past, capped at five years.
- Please confirm whether you already have, or can commit to obtaining prior to contract award, the levels of insurance cover indicated below. Please provide evidence in the form of insurance certificates (if this cover is already in place) or a letter from an insurer confirming that the cover would be available, together with a written commitment to put the insurance in place prior to contract award if successful.
a. Employer’s (Compulsory) Liability Insurance* = £5,000,000 or any legal requirement as may be at any material time in force;
b. Public Liability Insurance = £10,000,000 for any one incident, and unlimited during the policy term;
c. Product Liability Insurance = £10,000,000 for any one claim, and in the aggregate, during any one policy period.
It is to be noted, an accepted criteria of the £10m may be by way of a £5m main policy and additional £5m excess layer for each of the two insurances, such excess layer to be affected by the supplier upon contract award.
- Technical & professional ability
- Confirmation that your solution provides:
-Single sign-on functionality
-Multi-factor authentication
-Secure M365 integration
-Data secured in-transit and at rest
-Intellectual property rights over data held by Trinity House
-Compliance with UK Data Protection Act (GDPR)
- Provide evidence of appropriate security accreditations (Cyber Essentials as a minimum).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Detail and quality of the proposed consultancy for the upgrade of Maximo to the new MAS deployment, including both methodology and proposal content.: 20%
- Evidence of your previous successful experience of upgrading Maximo to MAS for both on premise solutions and Cloud hosted solutions.: 10%
- Response to Annex 3, Appendix A (security questions) which is compliant with TH requirements.: 10%
- Suitability of the proposed project plan for the transition process.: 10%
- Legal considerations including; -Confirmed acceptance of Terms and Conditions or a proposed schedule of acceptable minor amendments to the terms. N.B. Significant and unacceptable proposed amendment: 10%
- Proposed Service Level Agreement provided for any on-going annual support associated with work package (2).: 5%
- Demonstrate action to identify and tackle inequality in employment, skills and pay in the contract workforce.: 10%
- Financial proposal of the tender submission, including; -Proposed fixed Prices for each of the 3 work packages -Period of fixed price stability until contract renewal -Cost adjustment matrix agreed: 25%
Published award criteria (8)
- Detail and quality of the proposed consultancy for the upgrade of Maximo to the new MAS deployment, including both methodology and proposal content.
- Evidence of your previous successful experience of upgrading Maximo to MAS for both on premise solutions and Cloud hosted solutions.
- Response to Annex 3, Appendix A (security questions) which is compliant with TH requirements.
- Suitability of the proposed project plan for the transition process.
- Financial proposal of the tender submission, including; -Proposed fixed Prices for each of the 3 work packages -Period of fixed price stability until contract renewal -Cost adjustment matrix agreed
- Legal considerations including; -Confirmed acceptance of Terms and Conditions or a proposed schedule of acceptable minor amendments to the terms. N.B. Significant and unacceptable proposed amendment
- Proposed Service Level Agreement provided for any on-going annual support associated with work package (2).
- Demonstrate action to identify and tackle inequality in employment, skills and pay in the contract workforce.
- Economic & financial standing
- Please confirm details of financial standing to a minimum standard of a turnover 1.5 times the expected annual contract value, equating to £207,600 ex vat GBP, or the provision of mitigations for TH consideration. Any mitigations must include evidence of being able to successfully delivery similar contracts of a similar value in the recent past, capped at five years.
- Please confirm whether you already have, or can commit to obtaining prior to contract award, the levels of insurance cover indicated below. Please provide evidence in the form of insurance certificates (if this cover is already in place) or a letter from an insurer confirming that the cover would be available, together with a written commitment to put the insurance in place prior to contract award if successful.
a. Employer’s (Compulsory) Liability Insurance* = £5,000,000 or any legal requirement as may be at any material time in force;
b. Public Liability Insurance = £10,000,000 for any one incident, and unlimited during the policy term;
c. Product Liability Insurance = £10,000,000 for any one claim, and in the aggregate, during any one policy period.
It is to be noted, an accepted criteria of the £10m may be by way of a £5m main policy and additional £5m excess layer for each of the two insurances, such excess layer to be affected by the supplier upon contract award.
- Technical & professional ability
- Confirmation that your solution provides:
-Single sign-on functionality
-Multi-factor authentication
-Secure M365 integration
-Data secured in-transit and at rest
-Intellectual property rights over data held by Trinity House
-Compliance with UK Data Protection Act (GDPR)
- Provide evidence of appropriate security accreditations (Cyber Essentials as a minimum).
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jul 2026, 11:56 BST
- Last source update
- 27 Jul 2026, 11:56 BST
- Award evaluation window
- Submission end – 23 Oct 2026
- Authority reference
CM60- FTS notice number
2026/S 000-070731- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d428Find a Tender
- How it runs
Competitive flexible with conditions of participation (CoP).
Only those who meet the CoP will be invited to tender.
How it was run
Official notice- Requests to participate (first stage)
- 21 Aug 2026, 12:00 BST
- Submission deadline
- 21 Aug 2026, 12:00 BST
- Clarification deadline
- 18 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Not allowed
- Accepted languages
- en
Please submit bids by creating an account via (www.delta-esourcing.com ↗) and using the access code: 553KF754QS.
Timeline
27 Jul 2026 → 3 Nov 2026 · 5 dates- Tender notice published86 days ago27 Jul 2026, 11:56 BST
- Clarification questions by63 days ago18 Aug 2026, 17:00 BST
- Submission deadline61 days ago21 Aug 2026, 12:00 BST
- Today21 Oct 2026
- Award decision expected byin 3 days23 Oct 2026, 23:59 BST
- Contract startsin 13 days3 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published27 Jul 2026, 11:56 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender