Maternity EPR System · UK public procurement notice

Request for Information (RFI) – Maternity Electronic Patient Record (EPR)

Early Market Engagement / Soft Market Testing (non‑binding)

Contracting Authority: Calderdale & Huddersfield Solutions Ltd on behalf of CHFT

Procurement Reference: C447217

RFI Issue Date: 14/05/2026

Response Deadline: 1/06/2026, 12:00 (UK time)

Contact for queries: [email protected]

Purpose:

This Request for Information (RFI) is intended to support early market engagement to inform future specification development for a Maternity Electronic Patient Record (EPR) for CHFT and community midwifery.

This RFI is not a procurement exercise and does not constitute a commitment to procure.

Participation is optional and responses will not be scored or used to down‑select suppliers at this stage.

1. Supplier Overview

Please provide a brief overview of:

• Your organisation and maternity EPR offering - product name/version
• Experience delivering maternity EPR solutions within the NHS
• Current or recent NHS maternity customers (if applicable)
• High-level product roadmap relevant to maternity services

2. Clinical Scope (High Level)

Please confirm whether your solution supports the following areas of the maternity pathway (Yes / Partial / Planned), with brief commentary:

• Antenatal care (including booking, risk assessment, care planning)
• Intrapartum care (labour and birth documentation)
• Postnatal care (including discharge and follow-up)

3. Alignment with National Maternity Standards

• Please outline your level of alignment with current national standards, including:
• Digital Maternity Record Standard (DAPB3066)
• PRSB maternity record headings
• Use of SNOMED CT and NHS Number

4. Interoperability / Integration

Please describe, at a high level:

• Interoperability approach (e.g. FHIR / APIs)
• Ability to integrate with a core EPR / PAS and shared care records – key requirement
• Approach to data sharing across organisational boundaries
• Provide workflow diagram that outlines the technical integration and inbound connectivity with the Trust’s systems.

5. Clinical Safety and Assurance

Please confirm:

• Compliance with DCB0129 and support for DCB0160
• Availability of a Clinical Safety Case and Hazard Log

6. Reporting and Data Use (High Level)

Please provide a summary of:

• Reporting and audit capabilities for maternity services
• Support for quality, safety and service improvement reporting

7. Implementation Considerations

At a high level, please outline:

• Typical implementation approach and timeline
• Experience migrating from existing maternity systems

8. Indicative Commercial Model

For indicative purposes only, please provide details of:

• Licensing / charging model
• Expected implementation costs
• Expected recurrent costs typically associated with your solution – hosting, maintenance, etc
• Any common commercial assumptions that influence pricing (e.g. activity levels, number of sites, deployment model)
• Typical contract length and how that influences pricing

Costs may be provided as:

• Typical ranges; or
• An example based on a recent implementation

Please clearly state any assumptions used.

9. Hardware Model

Please describe the hardware model required to deploy and operate your maternity EPR solution in clinical and community settings, including:

• Whether specialist hardware (e.g. portals / clinical panel PCs) is required or recommended
• Whether hardware is supplied directly by your organisation, via third‑party partners, or expected to be procured by the Trust
• Any typical assumptions regarding device numbers, locations or configurations

Where specialist or recommended hardware is required, please indicate:

• Typical capital cost ranges (where known)
• Whether ongoing support, warranty or replacement costs are included or additional
• Any known dependencies on specific third‑party suppliers

10. Additional Comments

Please add any additional information you believe would be helpful in informing future specification development or understanding the maternity EPR market.

Declaration:

The information provided is accurate to the best of our knowledge and provided for market engagement purposes only.