Find a TenderAwardedContract award notice
Published 28 Apr 2025, 12:05 BST

Official UK procurement notice

Marlow Education Trust ~ Grounds Maintenance Tender

Official notice

Authority: Marlow Education Trust (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Published estimate£347,225≈ £69k / year · £347,225 inc. VAT
Submissions closed 23 May 2025awarded 8 Jul 2025
Awarded to Oxford Direct Services Trading Limited
Contract term 5 yrsends 1 Sept 2030 · starts 1 Sept 2025

What is being bought

Published requirement description

The successful Supplier will be required to provide Grounds Maintenance Services for Marlow Education Trust at the following Schools:

  • Sir William Borlase’s Grammar School, West Street, Marlow SL7 2BR
  • Beechview Academy, Guinions Road, High Wycombe, HP13 7NT
  • Great Marlow School Bobmore Lane, Marlow, SL7 1JE

Sir William Borlase’s Grammar School:

This school marked its 400th-anniversary last year and is a prestigious secondary grammar school with a long-standing legacy dating back to 1624. The school proudly occupies its original structures but has grown significantly over the years with the addition of supplementary buildings. The most recent addition to the school's impressive facilities is a state-of-the-art sports hall completed in 2021. Additionally, the main dining area and kitchens have been refurbished, and a new dining area has been constructed specifically for sixth-form students. With excellent facilities, the school offers high-quality teaching and learning across the curriculum, with a strong focus on extracurricular programs such as sports, dance, drama, and musical theatre.

The school is mixed gender with approximately 1100 students aged between 11 to 18. (Year 7 to sixth-form).

Beechview Academy:

Beechview is a small Junior school located in east High Wycombe primarily focusing on Key Stage 2 (Year 3 to Year 6). Since joining the Trust in 2016, it has had significant investment in transforming the facilities of the school. The school has approximately 172 pupils.

Great Marlow School:

Is a large secondary school in Marlow that continues to grow and is in a position to be an oversubscribed school of choice. Since 2023, and with the support of local authority funding, there has been an extensive building program. This includes new performing arts facilities, and a stunning two-storey block adjacent to the hall, which contains seven new classrooms and a revamped school entrance. At the same time, the size of the dining facilities has been doubled.

The school is mixed-gender, with approximately 1,450 students aged 11 to 18, of which 250 are sixth-formers.

Please see SQ Document for more information.

To view this notice, please click here:

litmustms.co.uk/delta/viewNotice.html ↗

  • How the procedure runs: Please see SQ Timetable for details for process on this Tender

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsSMEPublished value£347,225
Contract period: 1 Sept 2025 – 1 Sept 2030 (5 yrs)Value: £347,225 exc. VAT · £347,225 inc. VAT
Delivery: South EastEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: Long criteria description
  • Price: Long criteria description
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
28 Apr 2025, 12:05 BST
Last source update
22 Jul 2025, 12:05 BST
Award evaluation window
Submission end – 1 Jul 2025
FTS notice number
2025/S 000-017272
Latest notice
Contract award notice (UK6)
Classification (CPV)
Grounds maintenance services
Delivery area
South East (UKJ1)
Official registry OCID
ocds-h6vhtk-050848 Find a Tender
How it runs

Please see SQ Timetable for details for process on this Tender

How it was run

Official notice
Run through: Litmus TMS
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
23 May 2025, 13:00 BST
Clarification deadline
23 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Apr 2025 → 1 Sept 2025 · 7 dates
  1. Tender notice published
    28 Apr 2025, 12:05 BST
  2. Clarification questions by
    23 May 2025, 13:00 BST
  3. Submission deadline
    23 May 2025, 13:00 BST
  4. Award decision expected by
    1 Jul 2025, 00:59 BST
  5. Assessment summaries sent
    8 Jul 2025, 00:00 BST
  6. Latest notice published
    22 Jul 2025, 12:05 BST
  7. Contract starts
    1 Sept 2025

Notice history

4 events · 2 releases on Find a Tender · since 28 Apr 2025
  1. Tender notice published
    28 Apr 2025, 12:05 BST
    UK4
  2. Contract award notice published
    22 Jul 2025, 12:05 BST
    UK6
  3. Status changed to complete
    22 Jul 2025, 12:05 BST
  4. Contract signature expected
    31 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £347,2251 award exc. VAT
Bids received 31 from SMEs
Awarded toValueDateStatus
Oxford Direct Services Trading Limited1 Sept 2025 – 31 Aug 2030£347,2258 Jul 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one10—

Contracting authority & participating public bodies

Marlow Education Trust

Contracting authorityPublic authority - sub-central government GB-PPON: PTJP-4811-VCPV Sir William Borlase’s Grammar School, West Street, Marlow, South East, SL7 2BRContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender