Market Engagement for the supply of Coffee & Ancillary products to University of Birmingham

1. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity to supply the University of Birmingham with Coffee and Ancillary Products.
2. A supplier engagement day will take place towards the end of January 2024 where suppliers will be given the opportunity to attend a presentation by both Pelican Procurement and The University of Birmingham. As well as this suppliers will be taken on a tour of the campus and any relevant outlets which may be included in the contract. There will be a Q&A portion at the end of this session.
3. Pelican Procurement and The University of Birmingham will be running a Public Tender process for the supply and distribution of coffee and ancillary products. The procurement will be run and advertised via the Mytenders portal (www.mytenders.co.uk ↗)
4. This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by The University of Birmingham to undertake any procurement exercise. In the event that The University of Birmingham decides to tender for the above mentioned tender, this will be issued via the Mytenders portal.
5. The total value of this contract is estimated to be 119 thousand GBP per year with a contract length of 3 years with an option for two 12 month extensions.
6. Potential suppliers should register their interest in this procurement via the Mytenders portal and email [email protected] by Friday 5th January 2024 to ensure they kept up to date on this opportunity including a Supplier Engagement Day in January (date to be confirmed with suppliers after the PIN interest deadline of the 5th January 2024), where The University of Birmingham and Pelican Procurement will present and market test with suppliers the scope of the procurement opportunity.

Your email must clearly state:

• the name of this procurement The University of Birmingham Coffee & Ancillary Products Procurement.
• the name of the registered supplier; and
• the name and contact details for the registered individual sending the email.

7. The Supplier Engagement Day does not form part of a formal procurement process and The University of Birmingham reserves the right to decide whether or not to proceed with the procurement. Potential suppliers shall be solely responsible for any costs which they incur as a result of participating in any aspect of this supplier engagement exercise.