Find a TenderAwardedContract details notice

Published 21 Oct 2025, 07:38 BST

Official UK procurement notice

Mansafe Inspection and Maintenance

Official notice

Authority: Vico Homes (Public body)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow threshold

Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)

Published estimate£150,000≈ £49k / year · £180,000 inc. VAT43.2% below final estimate

Submissions closed 21 Nov 2025awarded 21 Jan 2026

Awarded to Harmony Fire Ltd

Contract term 3 yrs 1 moends 31 Jan 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

The agreement will be for comprehensive service for the design, installation, inspection, testing, certification, maintenance, and repair of Mansafe fall protection systems across designated sites. This includes horizontal lifeline systems and fall restraint solutions.

Type of Systems:

o Horizontal lifeline systems (roof-mounted or façade-mounted)

o Fall arrest and fall restraint systems

CPV: Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1Lot Mansafe Inspection and MaintenanceAwardedRenewal 3 yrs 1 moPublished value£150,000

Contract period: 1 Jan 2026 – 31 Jan 2029 (3 yrs 1 mo) · up to 31 Dec 2031 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT

Extensions: The contract term will be : 36 months + 12 months + 12 months, therefore a maximum contract period of 60 months is possible, based on satisfactory performance and benchmarking.

50700000 Repair and maintenance services of building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 60%Social value: 10%

Published award criteria (3)

Price
Quality
Social Value

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 21 Oct 2025, 07:38 BST
Last source update: 23 Jan 2026, 16:18 GMT
Authority reference: RFX1000013
FTS notice number: 2025/S 000-066915
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of building installations
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-05d04b Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Requests to participate (first stage): 21 Nov 2025, 12:00 GMT
Submission deadline: 21 Nov 2025, 12:00 GMT
Clarification deadline: 11 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Click on opportunities and filter the Customer Name for Vico Homes, the reference is RFX1000013.

Timeline

21 Oct 2025 → 23 Jan 2026 · 5 dates

Tender notice published366 days ago
21 Oct 2025, 07:38 BST
Clarification questions by345 days ago
11 Nov 2025, 12:00 GMT
Submission deadline335 days ago
21 Nov 2025, 12:00 GMT
Contract starts294 days ago
1 Jan 2026
Latest notice published272 days ago
23 Jan 2026, 16:18 GMT

Notice history

4 events · 2 releases on Find a Tender · since 21 Oct 2025

Tender notice published
21 Oct 2025, 07:38 BST
UK4
Contract details notice published
23 Jan 2026, 16:18 GMT
UK7
Status changed to complete
23 Jan 2026, 16:18 GMT
Buyer details updated
23 Jan 2026, 16:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £85,2431 contract inc. VAT; no net value published

Contracts signed 1latest 21 Jan 2026

Awarded to	Value	Date	Status
Harmony Fire Ltd	£85,243 inc. VAT †	—	Awarded

Contracts

Contract 1 · Harmony Fire Ltd
Signed
21 Jan 2026
Value
£85,243 inc. VAT
Period
21 Jan 2026 – 20 Jan 2029 · up to 20 Jan 2031 with extensions
Status
active
Extensions
2 optional 12 month extensions based on performance.
2 agreed KPIs: Response Time (Normal working hours) · Response Time (Outside of Normal working hours)
- Response Time (Normal working hours)
- Response Time (Outside of Normal working hours)

Contracting authority & participating public bodies

2 public bodies on the notice

VICO HOMES LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS007530 · GB-PPON: PHVM-7719-BQMQ Merefield House, Whistler Drive, Castleford, Yorkshire & Humber, WF10 5HXContact email

Bidders & participating suppliers

1 commercial party on the notice

Harmony Fire LtdAwarded supplier Clarence House Watercombe Lane, Lynx Trading Estate, Yeovil, Somerset, South West, BA20 2SUContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Jan 2026, 16:18 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Oct 2025, 07:38 BST