Official UK procurement notice
Managing Agents Services 2026: Commercial, Rural & Forestry
Authority: Crown Estate Scotland (Central government)
What is being bought6 lots · detail below
Published requirement descriptionCrown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.
- Recurrence: Minimum of 5 years, to a maximum of 9 years
CPV: Commercial property management services · Non-residential property services · Property management services of real estate on a fee or contract basis · Residential property services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£29,352,824 together) · evaluation weights differ by lotLot #1Commercial PropertyAwardedRenewalPublished value£383,000
This lot comprises the following commercial properties:
39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges.
2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges.
23-27 Dunedin Street, Edinburgh – three industrial units used as an indoor climbing wall and gym/fitness facilities. Property management of two tenants and three FRI leases and any service charges.
Stoneyetts Drive, Woodilee, Lenzie – a new purpose-built nursery opened in 2025. Property management of one FRI lease.
This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals.
The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws.
Please refer to Schedule 1 of the Services Contract for further information Additional information: Please see ITT document and Services Contract for further details
Lot #2Rural North including MontrsoeRenewalPublished value£9,616,412
The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland.
The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres).
Please refer to Schedule 1 of the Services Contract for further information. Additional information: Please see ITT document and Services Contract for further details
Lot #3Rural SouthRenewalPublished value£4,563,000
The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland.
The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates. Additional information: Please see ITT document and Services Contract for further details
Lot #4Rural North and Rural South ( including Montrose)AwardedRenewalPublished value£14,179,412
The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres).
Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution. Additional information: Please see ITT document and Services Contract for further details
Lot #5Forestry - NorthRenewalPublished value£244,000
The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser’s staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement.
Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser’s staff and any other Rural Service Providers.
Please see ITT for full details. Additional information: Please see ITT document and Services Contract for further details
Lot #6Forestry - SouthAwardedRenewalPublished value£367,000
The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser’s staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement.
Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser’s staff and any other Rural Service Providers.
Please see ITT for full details. Additional information: Please see ITT document and Services Contract for further details
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Commercial Property | 65% | 30% | 5% | |
| 2 · Rural North including Montrsoe | 65% | 30% | 5% | |
| 3 · Rural South | 65% | 30% | 5% | |
| 4 · Rural North and Rural South ( including Montrose) | 65% | 30% | 5% | |
| 5 · Forestry - North | 65% | 30% | 5% | |
| 6 · Forestry - South | 65% | 30% | 5% |
- Suitability
Please refer to SPD module for details relevant to this tender.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Minimum of 5 years, to a maximum of 9 years
- First published
- 6 Aug 2025, 16:15 BST
- Last source update
- 14 Sept 2026, 11:49 BST
- Award evaluation window
- 12 Sept 2025 – …
- FTS notice number
2026/S 000-086796- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0582cdFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Contracts due to commence 1st July 2026 Contract value for Lot 6 is an estimation only, no value of spend is guaranteed on this Contract. (SC Ref:831595)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 12 Sept 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Sept 2025, 13:00 BST
Timeline
12 Sept 2025 → 14 Sept 2026 · 4 dates- Submission deadline12 Sept 2025, 12:00 BST
- Bids opened12 Sept 2025, 13:00 BST
- Bids must remain valid until261 days ago2 Feb 2026, 23:59 GMT
- Notice published38 days ago14 Sept 2026, 11:49 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Sept 2026, 11:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Commercial Property1 award | |||
| ESR Europe PM LTDSME | £396,900 † | — | Awarded |
| Lot 4 · Rural North and Rural South ( including Montrose)1 award | |||
| Bidwells | £10,800,000 † | — | Awarded |
| Lot 6 · Forestry - South1 award | |||
| SAVILLS (UK) LIMITED | £225,000 † | — | Awarded |
Contracts
Forestry - South · SAVILLS (UK) LIMITED
- Signed
- 10 Aug 2026
- Value
- £225,000
- Status
- active
Commercial Property · ESR Europe PM LTDSME
- Signed
- 2 Jul 2026
- Value
- £396,900
- Status
- active
Rural North and Rural South ( including Montrose) · Bidwells
- Signed
- 29 May 2026
- Value
- £10,800,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Commercial Property | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 4 · Rural North and Rural South ( including Montrose) | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 6 · Forestry - South | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- BidwellsAwarded supplier
- ESR Europe PM LTDAwarded supplier
- Savills (UK) LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria