Managing Agents Services 2026: Commercial, Rural & Forestry

{
  "id": "046661-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-08-06T16:15:58+01:00",
  "ocid": "ocds-h6vhtk-0582cd",
  "buyer": {
    "id": "GB-FTS-16652",
    "name": "Crown Estate Scotland"
  },
  "links": [
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804117"
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  "tender": {
    "id": "ocds-h6vhtk-0582cd",
    "lots": [
      {
        "id": "6",
        "title": "Forestry - South",
        "value": {
          "amount": 367000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 24 months extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser’s staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement.\nAcross all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser’s staff and any other Rural Service Providers.\nPlease see ITT for full details. Additional information: Please see ITT document and Services Contract for further details",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Understanding of the Core Service Requirements",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Proposed Team",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Approach to Service Delivery and Improvement",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Sustainability and Climate Emergency",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "Commercial Property",
        "value": {
          "amount": 383000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 24 months extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "This lot comprises the following commercial properties:\n39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility.  Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease.  Facilities management and management of service charges.\n2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges.\n23-27 Dunedin Street, Edinburgh – three industrial units used as an indoor climbing wall and gym/fitness facilities.  Property management of two tenants and three FRI leases and any service charges.\nStoneyetts Drive, Woodilee, Lenzie – a new purpose-built nursery opened in 2025. Property management of one FRI lease.\nThis portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals.\nThe service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws.\nPlease refer to Schedule 1 of the Services Contract for further information Additional information: Please see ITT document and Services Contract for further details",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Understanding of the Core Service Requirements",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Proposed Team",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Approach to Service Delivery, Improvement and KPIs",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Approach to Community Benefits",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Sustainability and Climate Emergency",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Rural North and Rural South ( including Montrose)",
        "value": {
          "amount": 14179412,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 24 months extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres).\nLot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution.\nThere will be no restrictions on the number of lots a tenderer will be able to bid for, however if bidding for Lot 4, you must also submit bids for Lots 2 and 3 (separate Pricing Schedules). Additional information: Please see ITT document and Services Contract for further details",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Understanding of the Core Service Requirements",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Proposed Team",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Approach to Service Delivery, Improvement and KPIs",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Approach to Community Benefits",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Sustainability and Climate Emergency",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Rural North including Montrsoe",
        "value": {
          "amount": 9616412,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 24 months extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland.\nThe current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres).\nPlease refer to Schedule 1 of the Services Contract for further information. Additional information: Please see ITT document and Services Contract for further details",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Understanding of the Core Service Requirements",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Proposed Team",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Approach to Service Delivery, Improvement and KPIs",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Approach to Community Benefits",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Sustainability and Climate Emergency",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Rural South",
        "value": {
          "amount": 4563000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 24 months extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland.\nThe current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates. Additional information: Please see ITT document and Services Contract for further details",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Understanding of the Core Service Requirements",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Proposed Team",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Approach to Service Delivery, Improvement and KPIs",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "15%"
            },
            {
              "name": "Approach to Community Benefits",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Sustainability and Climate Emergency",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "5",
        "title": "Forestry - North",
        "value": {
          "amount": 244000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 x 24 months extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser’s staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement.\nAcross all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser’s staff and any other Rural Service Providers.\nPlease see ITT for full details. Additional information: Please see ITT document and Services Contract for further details",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Understanding of the Core Service Requirements",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Proposed Team",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Approach to Service Delivery and Improvement",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Health & Safety",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Sustainability and Climate Emergency",
              "type": "quality",
              "description": "5%"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "5%"
            },
            {
              "type": "price",
              "description": "30%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "6",
        "relatedLot": "6",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          },
          {
            "id": "70332000",
            "scheme": "CPV",
            "description": "Non-residential property services"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70332200",
            "scheme": "CPV",
            "description": "Commercial property management services"
          },
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          },
          {
            "id": "70331000",
            "scheme": "CPV",
            "description": "Residential property services"
          },
          {
            "id": "70332000",
            "scheme": "CPV",
            "description": "Non-residential property services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          },
          {
            "id": "70332000",
            "scheme": "CPV",
            "description": "Non-residential property services"
          },
          {
            "id": "70332200",
            "scheme": "CPV",
            "description": "Commercial property management services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          },
          {
            "id": "70332000",
            "scheme": "CPV",
            "description": "Non-residential property services"
          },
          {
            "id": "70332200",
            "scheme": "CPV",
            "description": "Commercial property management services"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          },
          {
            "id": "70332000",
            "scheme": "CPV",
            "description": "Non-residential property services"
          }
        ]
      }
    ],
    "title": "Managing Agents Services 2026: Commercial, Rural & Forestry",
    "value": {
      "amount": 15173412,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-09-12T13:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "Minimum of 5 years, to a maximum of 9 years"
    },
    "awardPeriod": {
      "startDate": "2025-09-12T13:00:00+01:00"
    },
    "description": "Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.",
    "tenderPeriod": {
      "endDate": "2025-09-12T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "70330000",
      "scheme": "CPV",
      "description": "Property management services of real estate on a fee or contract basis"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2026-02-02T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please refer to SPD module for details relevant to this tender."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-16652",
      "name": "Crown Estate Scotland",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH3 9GL",
        "countryName": "United Kingdom",
        "streetAddress": "Quartermile Two, 2nd Floor, 2 Lister Square"
      },
      "details": {
        "url": "http://crownestatescotland.com/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29444",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Public Corporation"
          },
          {
            "scheme": "COFOG",
            "description": "Property"
          }
        ]
      },
      "identifier": {
        "legalName": "Crown Estate Scotland"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk/",
        "email": "procurement@crownestatescotland.com",
        "telephone": "+44 7586570421"
      }
    },
    {
      "id": "GB-FTS-404",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers Street"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "Whilst CES aims to award contracts to enable a commencement date of the 1st April 2026, should circumstances require it then CES reserves the right to implement a later commencement date.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804117.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe Purchaser is keen to see the following Community benefits in particular:-\nProvision of apprenticeships\nSub-contracting of contracts to SMEs\nSub-contracting to Supported Businesses\nAny other Community benefits related to the subject matter of the contract\n(SC Ref:804117)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804117",
  "initiationType": "tender"
}