Find a TenderAwarded without competition

Published 25 Feb 2022, 08:58 GMT

Official UK procurement notice

Management and Production of an Illuminated Trail Event

Official notice

Authority: Royal Botanic Garden Edinburgh

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM75)

Awarded value£7,200,0002 contracts · exc. VAT

Awarded 13 Mar 2017no call for competition

Awarded to Raymond Gubbay Ltd2 awards

What is being bought

Published requirement description

RBGE wishes to appoint an event production, promotion and management company to cover all aspects of the creative design, installation and event management Illuminated Trail Event.

CPV: Event services

The lotProcurement structure

single lot · no lot value published

Lot #1RBGE to reappoint the existing event production, promotion and management company to…Awarded

RBGE to reappoint the existing event production, promotion and management company to cover all aspects of the creative design, installation and event management of the Illuminated Trail Event for 2022.

RBGE’s light event invites visitors to walk through the Garden after dark, their path guided by light installations, audio and visual effects. Their journey has, in the past, included highlights of the Garden such as: the Chinese Hillside; the Pond; Inverleith House Lawn and a viewing point where visitors can look across to Edinburgh Castle and the City skyline, lit dramatically at night.

The appointment is for 12 month period for 2022/23 Christmas at the Botanics Event (CATB).

The appointment is via a concession contract arrangement

RBGE will be going to market for CATB beyond the 2022/23 event in Summer of 2022.

Delivery: Scotland · RBGE Edinburgh Garden

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 25 Feb 2022, 08:58 GMT
Last source update: 1 Jun 2022, 14:24 BST
Authority reference: RBGE-0000088
FTS notice number: 2022/S 000-015362
Classification (CPV): Event services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-031b0c Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

Reasons of delays caused by Covid-19 and market volatility brought about by events unforeseeable by the contracting authority.

Covid-19 Delays and financial uncertainty relating to the illuminated trail event known as Christmas at the Botanics (CATB)

The concession is an annual event delivered from mid-November to early January each year (planning activity runs throughout the calendar year).

Due to Covid-19, staff availability has been unpredictable and other Public Health restrictions, in place around the operation of public events,

have created uncertainty in relation to the financial stability of the event and the operation of the concession in 2020/21 and into the 2021/22 season.

To balance the risk to RBGE and the concession holder the outcome of the 2021/22 event will be completed under the terms of the existing contract.

RBGE will be going to market in Summer 2022 for a supplier for a multi-year contract commencing 2023/24.

Market Conditions caused by the Covid Pandemic

From initial market engagement undertaken in 2021 it was identified that any commercial concession response to RBGE for the CATB event would carry degrees of risk in terms of the return

and stability of the supply base to service the long term requirement of the event. Covid-19 delayed activity around both the 2021/22 event and planning for the 22/23 event.

The time line planning for the event has a 12 month lead in.

RBGE will be going to market in the summer of 2022 to identify a supplier for a multi-year contract commencing 2023.

Exclusive rights of the concession holder.

IPR around the operation planning of event regulation.

Support ICT operational systems i.e. ticketing and route planning.

Publisher note: RBGE will be going out to Market in Summer 2022 for a replacement supplier. (SC Ref:695583)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £7,200,0002 contracts exc. VAT

Bids received 1

Contracts signed 2latest 13 Mar 2017

Awarded to	Value	Date	Status
Raymond Gubbay Ltd	£6,200,000 †	—	Awarded
Raymond Gubbay Ltd	£1,000,000 †	—	Awarded

Contracts

Contract 005232-2022-RBGE-0000088-1 · Raymond Gubbay Ltd
Signed
13 Mar 2017
Value
£6,200,000
Status
active
Contract 015362-2022-1 · Raymond Gubbay Ltd
Signed
13 Mar 2017
Value
£1,000,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Royal Botanic Garden Edinburgh

Contracting authorityBody governed by public lawEducation 20a Inverleith Row, Edinburgh, Scotland, EH3 5LRContact name, email, phone

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Raymond Gubbay LtdAwarded supplier second floor, 1 ely place, London, London, ec1n 6ryContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.