Official UK procurement notice
Managed Workwear Hire and Laundry
Authority: Food Standards Scotland (FSS)
What is being bought
Published requirement descriptionFSS seeks to appoint a single supplier contract for the provision of a Managed Workwear Hire and Laundry Service in support of its personnel based in various abattoirs and cutting plants throughout Scotland.
CPV: Laundry-collection services
The lotProcurement structure
single lot · value publishedLot #1Food Standards Scotland (FSS) is the public sector food body for ScotlandAwardedPublished value£120,000
Food Standards Scotland (FSS) is the public sector food body for Scotland. It was established by the Food (Scotland) Act 2015 as a non-ministerial office, part of the Scottish Administration, working alongside, but separate from, the Scottish Government. FSS became independent from the UK Food Standards Agency on 1 April 2015.
Our primary concern is consumer protection – making sure that food is safe to eat: ensuring consumers know what they are eating and improving nutrition. With that in mind, we have approximately 80 FSS personnel and around 80 contract staff working in abattoirs and cutting plants throughout Scotland ensuring compliance within the Meat Sector. The Service Provider will be required to supply a Work Wear and Laundry service for only FSS personnel (not the contract staff) to carry out their duties in a hygienic and safe manner throughout Scotland.
The Requirement
The Service Provider shall provide the following services:-
- Provision of hired protective work wear
- Fully managed collection and drop off service throughout the Scottish network of FSS designated premises
- Fully managed Laundry service of the hired protective work wear throughout the whole year, including all Scottish bank holiday periods
- Repair/alteration service
- Managed administration service
- Customer helpline/support Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contract (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Economic & financial standing
Please refer to these statements when completing section 4B of the SPD (Scotland).
Statement for Q4B.4 Bidders must demonstrate Current Ratio of equal to or greater than 0.8 for the last 2 years accounts
Statement for 4B.5.1 - It is a requirement of the contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below;
Employer's Liability Insurance (Compulsory) = 5 000 000 GPB
Public Liability Insurance = 5 000 000 GBP
- Technical & professional ability
There will be no statements or questions used from Section D of Part IV of SPD (Scotland)
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Sept 2021, 12:35 BST
- Last source update
- 10 Aug 2022, 11:49 BST
- Award evaluation window
- 26 May 2022 – …
- Authority reference
FSS/2020/040- FTS notice number
2022/S 000-021983- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e275Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
Economic operators who submit a tender shall be notified of the outcome of the procurement process, such notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) before conclusion of contracts. The bringing of court proceedings during the standstill period will automatically continue the prohibition on entering into the contract until court proceedings are determined, discounted or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Contracting Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contract (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Contracting Authority after receipt of the notification should they require further clarification. The Contracting Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Contracting Authority of such request during the standstill period may not prevent the Contracting Authority from awarding the contract following the expiry of the standstill period. An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Publisher note: Maximum Total Contract Value 120,000.00 GBP Evaluation Process: SPD (Selection Stage) The purpose of the Selection Stage is to allow Food Standards Scotland to assess tenderers’ suitability, capacity and capability to provide the Services required under the proposed Contract. Tenderers must submit responses to each question contained in the SPD Form. In assessing responses to the SPD, a ‘Pass/Fail’ score will be awarded to each question. Only tenders that achieve a ‘Pass’ for all questions in the SPD will proceed to the Quality and Price Analysis. Selection criteria - Question methodology used will be pass/fail. Award Criteria - Should any question subject to the ‘Evaluation Criteria for Award Stage’, marked as 'M', receive a moderated score of less than '2 – Acceptable’ the tender will not be subject to Price Analysis and a score of 0 (zero) will be awarded in respect of the Price Score. As a result, the tender will not be considered further. Award Criteria questions can be found in the ITT together with the weightings. The Award scoring methodology will be as follows; 0 - Unacceptable -Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 -Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:703016)
How it was run
Official notice- Submission deadline
- 26 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 26 May 2022, 12:00 BST
Timeline
26 May 2022 → 10 Aug 2022 · 3 dates- Submission deadline26 May 2022, 12:00 BST
- Bids opened26 May 2022, 12:00 BST
- Notice published10 Aug 2022, 11:49 BST
Notice history
4 events · 4 releases on Find a Tender · since 13 Dec 2021- Status changed to cancelled13 Dec 2021, 13:04 GMT
- Status changed to active14 Apr 2022, 09:47 BST
- Deadline moved to 26 May 2022, 12:00 BST14 Apr 2022, 09:47 BST+217 days · was 21 Oct 2021, 12:00 BST
- Status changed to complete10 Aug 2022, 11:49 BST
Routine re-releases (4)
- 2021-09: 1 release · 20 Sept 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Elis Cleanroom | £102,243 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Contract 021983-2022-FSS/2020/040-1 · Elis Cleanroom
- Signed
- 29 Jun 2022
- Value
- £102,243
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Elis UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.