Official UK procurement notice
Maintenance Services · UK public procurement notice
Authority: LUPC Ltd (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThe London Universities Purchasing Consortium (LUPC), acting on behalf of the UK Universities Purchasing Consortia (UKUPC), is establishing a Framework Agreement for Maintenance Services. The Framework will provide Participating Institutions with access to suppliers capable of delivering a broad range of building maintenance services to support the safe, efficient and compliant operation of buildings and estates. Services may be required on a planned, reactive or project basis and include building fabric maintenance, mechanical, electrical and plumbing/public health (MEP) maintenance, planned preventative maintenance (PPM), reactive repairs, and associated maintenance activities. The Framework will also include grounds and external maintenance services and the delivery of minor works projects under the relevant Lot. The Framework is divided into two Lots: Lot 1 – Maintenance and Associated Works Lot 2 – MEP Maintenance Each Lot is further divided into regional panels to support local service delivery and provide nationwide coverage. The regions are: Scotland; North West England; North East & Yorkshire; Midlands; Wales; South West England; London (Greater London); East of England; South East of England; and Northern Ireland. Suppliers may apply for appointment to one or more regions. Call-off contracts awarded under the Framework will be formed using the NEC4 Facilities Management Contract (FMC), including Service Orders for maintenance activities and, where applicable, Project Orders under Option X27 for minor works and projects.
- How the procedure runs: This procurement will be conducted using the Competitive Flexible Procedure in accordance with section 20(2)(b) of the Procurement Act 2023. The procedure will comprise an initial Participation Stage (selection stage) to assess suppliers' suitability and capability, followed by an Invitation to Tender (ITT) stage for suppliers shortlisted from the Participation Stage. Suppliers should note that the deadline for submission of a Request to Participate is 15 July 2026. Following this deadline, suppliers who have not submitted a Request to Participate will not be eligible to participate further in the procurement process. The tender submission deadline displayed within the notice relates only to shortlisted suppliers invited to the ITT stage. The Contracting Authority may conduct clarification, dialogue and/or negotiation activities during the procurement process as described in the procurement documents. The procedure has been designed to enable the Contracting Authority to identify the Most Advantageous Tender and establish a Framework Agreement that delivers high-quality maintenance services and value for money. The Contracting Authority reserves the right to amend or refine the procedure in accordance with the Procurement Act 2023, provided that any such changes are communicated to participating suppliers and applied in a transparent and non-discriminatory manner.
CPV: Building and facilities management services · Building completion work · Grounds maintenance services · Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations · +1 more
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 2 yrs · up to 4 yrs from 1 Dec 2026
- Supplier levy on call-offs (max %)
- 1% of call-off value
Who may buy through it
Members of the following purchasing organisations as listed on their websites: London Universities Purchasing Consortium (LUPC) www.lupc.ac.uk/list-of-members.html ↗; Southern Universities Purchasing Consortium (SUPC): www.supc.ac.uk/engage/our-members/o… ↗ North West Universities Purchasing Consortium (NWUPC): www.nwupc.ac.uk/our-members ↗; Advanced Procurement for Universities and Colleges (APUC): www.apuc-scot.ac.uk ↗;
Published description of the framework
A framework levy will apply under this agreement. The Supplier shall pay a levy equal to the percentage disclosed in the "Percentage fee charged to suppliers" section of this notice. This levy is calculated as a percentage of the Supplier's total invoiced Charges (excluding VAT) each quarter for all Call-Off Contracts awarded under the framework. The levy supports the ongoing management and administration of the framework. Full details are set out in the Framework Agreement
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £125,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Maintenance and Minor Works ProjectsRenewalceiling above
A comprehensive building maintenance service covering planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory compliance activities and minor works projects. Services include fabric maintenance, mechanical, electrical and plumbing/public health (MEP) systems, and external and grounds maintenance where required. Suppliers appointed to this Lot will be capable of delivering integrated maintenance services together with Minor Works and Project Orders under Option X27 of the NEC4 Facilities Management Contract.
Lot #2MEP MaintenanceRenewalceiling above
A specialist maintenance service focused on mechanical, electrical and plumbing/public health (MEP) systems. Services include planned preventative maintenance (PPM), reactive maintenance, emergency response, statutory inspections, testing and compliance activities relating to building engineering services and associated infrastructure. This Lot does not include responsibility for fabric maintenance or Minor Works projects unless directly associated with MEP maintenance activities.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical (Quality): 70%
- Commercial (Price): 30%
Published award criteria (2)
- Technical (Quality): As stated in the procurement documents (Schedule 1 of the ITP)
- Commercial (Price): As stated in the procurement documents (Schedule 1 of the ITP)
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Maintenance Services” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Members of the following purchasing organisations as listed on their websites: London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html; Southern Universities Purchasing Consortium (SUPC): http://www.supc.ac.uk/engage/our-members/our-members North West Universities Purchasing Consortium (NWUPC): http://www.nwupc.ac.uk/our-members; Advanced Procurement for Universities and Colleges (APUC): https://www.apuc-scot.ac.uk/#!/members;
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jun 2026, 18:32 BST
- Last source update
- 23 Jun 2026, 09:28 BST
- Award evaluation window
- Submission end – 4 Nov 2026
- Authority reference
EFM5090 LU- FTS notice number
2026/S 000-057340- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b78aFind a Tender
- How it runs
This procurement will be conducted using the Competitive Flexible Procedure in accordance with section 20(2)(b) of the Procurement Act 2023. The procedure will comprise an initial Participation Stage (selection stage) to assess suppliers' suitability and capability, followed by an Invitation to Tender (ITT) stage for suppliers shortlisted from the Participation Stage. Suppliers should note that the deadline for submission of a Request to Participate is 15 July 2026. Following this deadline, suppliers who have not submitted a Request to Participate will not be eligible to participate further in the procurement process. The tender submission deadline displayed within the notice relates only to shortlisted suppliers invited to the ITT stage. The Contracting Authority may conduct clarification, dialogue and/or negotiation activities during the procurement process as described in the procurement documents. The procedure has been designed to enable the Contracting Authority to identify the Most Advantageous Tender and establish a Framework Agreement that delivers high-quality maintenance services and value for money. The Contracting Authority reserves the right to amend or refine the procedure in accordance with the Procurement Act 2023, provided that any such changes are communicated to participating suppliers and applied in a transparent and non-discriminatory manner.
How it was run
Official notice- Appointment period ends
- 11 Sept 2026, 17:00 BST
- Clarification deadline
- 6 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value
Timeline
17 Jun 2026 → 1 Dec 2026 · 6 dates- Tender notice published125 days ago17 Jun 2026, 18:32 BST
- Latest notice published119 days ago23 Jun 2026, 09:28 BST
- Clarification questions by106 days ago6 Jul 2026, 17:00 BST
- Admission / appointment period ends39 days ago · period end, not a bid countdown11 Sept 2026, 17:00 BST
- Today20 Oct 2026
- Award decision expected byin 16 days4 Nov 2026, 23:59 GMT
- Contract startsin 42 days1 Dec 2026
Notice history
2 events · 2 releases on Find a Tender · since 17 Jun 2026- Tender notice published17 Jun 2026, 18:32 BSTUK4
- Tender notice published23 Jun 2026, 09:28 BSTUK4
Published amendments (1)
Amendment to the Contract Notice to clarify the regional structure of the Framework and the regions available under each Lot. The deadline for requests to participate and the clarification question deadline have also been extended. Amended procurement documents will be made available via the eTendering portal on 23 June 2026.
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender