Official UK procurement notice
Maintenance, Repair and Billing Services Support for District Heating
Authority: Basildon Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Client wishes to employ a suitably experienced and qualified contractor to undertake the management and maintenance of the Langdon Hills District Heating System
The services that this contract is expected to include relate to four discrete elements namely (i) Supply of Energy, (ii) Maintenance of District Heating Plant, (iii) Meter Reading and Billing Support (iv) Lighting
The production and supply of hot water to meet the demand across the Estate for space heating and domestic hot water.
Maintain the primary distribution circuits, temperature and quantity of hot water necessary to meet the demand across the Estate for space heating and domestic water requirements.
Meter Management and Billing support
The contracting authority is Basildon Borough Council and any Successor Body meaning one or more entities which assumes any of the Council’s functions (as applicable) as a result of Local Government Reform (LGR).Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.
To view this notice, please click here:
CPV: Meter reading service · Preventive maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,922,375 together) · same evaluation weights on every lotLot #1Supply of Energy, Maintenance & Repair of the District Heating System. Maintenance of LightingAwardedRenewalPublished value£1,250,000
The production and supply of hot water to meet the demand. To maintain in good condition and repair the existing boiler house plant and associated heat distribution systems. Maintain the primary distribution circuits, temperature and quantity of hot water. Lighting support owner occupier and leaseholders in the provision of in dwelling servicing and advice.
Lot #2Meter Management and Billing supportAwardedRenewalPublished value£672,375
Operate and maintain all Heat Meters and associated equipment.
•Measurement of consumption via quarterly meter readings.
•Support Basildon heating team in responding to enquiries from the raising of quarter billing in arrears.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 60%
- Criterion 1: 40%
Published award criteria (2)
- Criterion 1: SOR
- Criterion 2: Method Statements
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Nov 2025, 21:05 GMT
- Last source update
- 22 Apr 2026, 16:33 BST
- Award evaluation window
- Submission end – 12 Mar 2026
- Authority reference
N/A- FTS notice number
2025/S 000-081725- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e9b6Find a Tender
How it was run
Official notice- Submission deadline
- 12 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To respond to this opportunity, please click here: www.delta-esourcing.com/respond/Q24W53KC33 ↗
Timeline
26 Nov 2025 → 22 Apr 2026 · 8 dates- Planning notice published335 days ago26 Nov 2025, 21:05 GMT
- Market engagement328 days ago3 Dec 2025, 23:59 GMT
The Council are issuing this notice in line with Section 16(1) of the Procurement Act 23 (PA 23):
Preparing tender documents for issue.
The Council will be advertising the Tender shortly, if you would like to register your interest please message via the portal Tenderbox, Access Code: DHF8X3XUZ3 by the deadline 3rd December 2025. The Council will invite you to the opportunity once the notice is issued.
Please note: participation does not guarantee future contract award. All interested suppliers can participate. All suppliers will be treated equally and tender responses evaluated as per the tender evaluation criteria specified in the tender documents.
A conflicts of interest assessment will be conducted, please declare any potential conflicts you maybe aware of.
- Next notice expected323 days ago8 Dec 2025, 23:59 GMT
- Tender notice published321 days ago10 Dec 2025, 19:05 GMT
- Submission deadline288 days ago12 Jan 2026, 12:00 GMT
- Award decision expected by229 days ago12 Mar 2026, 23:59 GMT
- Contract starts205 days ago6 Apr 2026, 00:00 BST
- Latest notice published188 days ago22 Apr 2026, 16:33 BST
Notice history
8 events · 4 releases on Find a Tender · since 26 Nov 2025- Preliminary market engagement notice published26 Nov 2025, 21:05 GMTUK2
- Tender notice published10 Dec 2025, 19:05 GMTUK4
- Status changed to active10 Dec 2025, 19:05 GMT
- Procurement method changed10 Dec 2025, 19:05 GMT
- Deadline published: 12 Jan 2026, 12:00 GMT10 Dec 2025, 19:05 GMT
- Tender notice published5 Jan 2026, 14:05 GMTUK4
- Procurement termination notice published22 Apr 2026, 16:33 BSTUK12
- Status changed to complete22 Apr 2026, 16:33 BST
Published amendments (1)
The tender return deadline has been extended until 5pm Monday 26th January 2026.
Routine re-releases (4)
- 2025-11: 1 release · 26 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 22 Apr 2026 | CancelledSection 20 compliance |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender