Find a TenderClosedTender notice
Published 23 Sept 2025, 19:41 BST

Official UK procurement notice

Maintenance of Playing Surfaces - Ingrams Sports Pitches, Cranbrook

Official notice

Authority: Cranbrook Town Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Budget not disclosed£1≈ £0 / year · £1 inc. VAT
Submissions closed 2 Nov 2025
Contract term 3 yrsends 31 Mar 2029 · starts 1 Apr 2026

What is being bought

Published requirement description

Cranbrook in East Devon is a town which is being developed on a former green field site from scratch. Construction works started in 2011 and the first residents moved in during the following year. By mid-2025, the town had grown to approximately 9,000 residents occupying just under 3,500 properties. The current Local Plan makes provision for the delivery of more than 8,000 homes housing in the region of 25,000 residents - so Cranbrook will be at least a medium-sized town and probably the second-biggest settlement in East Devon.

Cranbrook Town Council owns and operates the Ingrams sports pitches which feature:

  • an eight-wicket cricket square and outfield
  • a multi-use games area (MUGA)
  • a variety of adult and junior football pitches

The site is completed by the Ingrams Pavilion with its four team changing rooms, four referee changing rooms and 90m² social space with kitchen facilities as well as a car park with spaces for 52 cars, two coaches and bicycle parking.

Cranbrook Town Council has been maintaining the playing surfaces to the standards of both the Football Association and the England Cricket Board.

The successful contractor will be responsible for delivering a high-quality, environmentally sensitive maintenance service of the playing surfaces.

CPV: Sports fields maintenance services

The lotProcurement structure

single lot · value published
Lot #1 3 yrsSMEVCSEPublished value£1
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £1 exc. VAT · £1 inc. VAT
Delivery: South WestEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Please consult section 6 (Evaluation Criteria) in the invitation to tender document.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Sept 2025, 19:41 BST
Last source update
23 Sept 2025, 19:41 BST
FTS notice number
2025/S 000-059048
Latest notice
Tender notice (UK4)
Classification (CPV)
Sports fields maintenance services
Delivery area
South West (UKK43)
Official registry OCID
ocds-h6vhtk-05a087 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
2 Nov 2025, 23:59 GMT
Clarification deadline
29 Oct 2025, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The tender shall be submitted only on the attached tender form.

If having examined the tender documents prospective contractors wish to submit a tender they should fully complete and return the tender form by 23:59 on 2 November 2025 to [email protected].

Tenders received late will not be considered.

cranbrooktowncouncil.gov.uk ↗

Timeline

23 Sept 2025 → 1 Apr 2026 · 4 dates
  1. Tender notice published394 days ago
    23 Sept 2025, 19:41 BST
  2. Clarification questions by358 days ago
    29 Oct 2025, 23:59 GMT
  3. Submission deadline354 days ago
    2 Nov 2025, 23:59 GMT
  4. Contract starts205 days ago
    1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    23 Sept 2025, 19:41 BST
    UK4

Contracting authority & participating public bodies

Cranbrook Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPJL-9849-MLBG Younghayes Centre, 169 Younghayes Road, Cranbrook, South West, EX5 7DRContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender