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AwardedFind a Tender · award
BuyerNHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
StatusAwarded
Deadline18 Dec 2025
Value£240,000
Published27 Apr 2026

What is being bought

NHS Wales Shared Services Partnership (NWSSP) Supply Chain, Logistics & Transport department sought to procure a long-term solution to their Manual Handling Equipment maintenance needs to ensure all equipment is regularly serviced and remains compliant with safety standards. This will reduce downtime, improve operator safety, extend asset lifespan, and provide cost certainty through planned maintenance rather than reactive repairs.The department were looking to establish a long-term maintenance arrangement through a contract with an initial term of 24 months, with the option to extend for a further 12 months, subject to the supplier delivering services that are satisfactory and fully compliant with contractual and regulatory requirements. The overall objective was to secure a reliable supplier capable of delivering consistent service quality, maintaining ongoing compliance, and supporting the department’s operational needs over the duration of the contract.Procurement Services and the department undertook a strategic review to mitigate potential risks to the contract, collaboratively developing a robust specification aligned with the department’s requirements, including realistic timeframes and clear service expectations. In addition, Procurement Services completed comprehensive market research to ensure that the tender process selected was both appropriate and fully compliant. From this it was established that the most appropriate route to Market was via an Open Tender.Procurement Services commenced the process by issuing a UK2 Preliminary Market Engagement Notice to obtain expression of interest and create awareness of the upcoming Tender. Following this the Open Tender was published on the 5th November 2025 with a closing date of the 2nd December 2025.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Maintenance of Manual Handling Equipment

Statusactive
Value£209,250

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05da90
Latest release ID038162-2026
Latest release timestampMon Apr 27 2026 14:47:22 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/076053-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
27 Apr 2026award, contract038162-2026
27 Feb 2026award, contract018161-2026
21 Nov 2025tender076053-2025
5 Nov 2025planning071106-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "tag": [
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  "date": "2026-04-27T15:47:22+01:00",
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  "buyer": {
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          "name": "SMARTLIFT (SOUTH WALES) LTD"
        }
      ],
      "relatedLots": [
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      "mainProcurementCategory": "services"
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  ],
  "tender": {
    "id": "SSP-FTS-60882",
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    "title": "Maintenance of Manual Handling Equipment",
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    ],
    "legalBasis": {
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "NHS Wales Shared Services Partnership (NWSSP) Supply Chain, Logistics & Transport department sought to procure a long-term solution to their Manual Handling Equipment maintenance needs to ensure all equipment is regularly serviced and remains compliant with safety standards. This will reduce downtime, improve operator safety, extend asset lifespan, and provide cost certainty through planned maintenance rather than reactive repairs.The department were looking to establish a long-term maintenance arrangement through a contract with an initial term of 24 months, with the option to extend for a further 12 months, subject to the supplier delivering services that are satisfactory and fully compliant with contractual and regulatory requirements. The overall objective was to secure a reliable supplier capable of delivering consistent service quality, maintaining ongoing compliance, and supporting the department’s operational needs over the duration of the contract.Procurement Services and the department undertook a strategic review to mitigate potential risks to the contract, collaboratively developing a robust specification aligned with the department’s requirements, including realistic timeframes and clear service expectations. In addition, Procurement Services completed comprehensive market research to ensure that the tender process selected was both appropriate and fully compliant. From this it was established that the most appropriate route to Market was via an Open Tender.Procurement Services commenced the process by issuing a UK2 Preliminary Market Engagement Notice to obtain expression of interest and create awareness of the upcoming Tender. Following this the Open Tender was published on the 5th November 2025 with a closing date of the 2nd December 2025.",
    "procurementMethod": "open",
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    {
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      "name": "SMARTLIFT (SOUTH WALES) LTD",
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      "address": {
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        "locality": "Tonypandy",
        "postalCode": "CF40 2ET",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 29, Enterprise Centre"
      },
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      "dateSigned": "2026-03-13T00:00:00+00:00",
      "hasRenewal": true,
      "aboveThreshold": true,
      "noAgreedMetricsRationale": "N/A"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (4 releases)
27 Apr 2026 · 038162-2026 · award, contract
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    "procurementMethod": "open",
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}
27 Feb 2026 · 018161-2026 · award, contract
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      "address": {
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        "postalCode": "CF40 2ET ",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 29, Enterprise Centre"
      },
      "details": {
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        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PVLJ-5646-LDRR",
        "scheme": "GB-PPON"
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      "contactPoint": {
        "email": "smartliftengineersltd@gmail.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
21 Nov 2025 · 076053-2025 · tender
{
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  "date": "2025-11-21T13:52:38Z",
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  "tender": {
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          "criteria": [
            {
              "type": "economic",
              "description": "N/A"
            },
            {
              "type": "technical",
              "description": "N/A"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          }
        ]
      }
    ],
    "title": "NWSSP Maintenance of Manual Handling Equipment",
    "value": {
      "amount": 240000,
      "currency": "GBP",
      "amountGross": 288000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "076053-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/076053-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-11-21T13:52:38Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-01-21T23:59:59+00:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-01-12T23:59:59+00:00"
    },
    "description": "NHS Wales Shared Services (NWSSP) Supply Chain division are looking to implement a maintenance contract to cover all owned Manual Handling Equipment. It is important that maintenance and inspections are conducted to minimise the likelihood of failure in service through failure models, corrosion and wear.\nRegulation 5 of PUWER 1998 requires work equipment to be maintained in an efficient state, in efficient working order and good repair.  Where appropriate, to ensure good health and safety, maintenance should be carried out in accordance with manufacturer’s instructions. The maintenance frequency should take into consideration any extended period of activity or inactivity and the environment (heat, cold, etc).  Inspections must be carried out at suitable intervals between thorough examinations.  Inspections must ensure that the good condition of equipment is maintained and that any deterioration can be detected and remedied in good time.",
    "tenderPeriod": {
      "endDate": "2025-12-18T16:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-12-15T12:00:00+00:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submission and further details can be found via https://etenderwales.ukp.app.jaggaer.com/home.html\nITT Code - itt_121523",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-NHS-RQF",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "RQF",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "name": "Michael Butler",
        "email": "michael.butler2@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
5 Nov 2025 · 071106-2025 · planning
{
  "id": "071106-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-11-05T09:32:23Z",
  "ocid": "ocds-h6vhtk-05da90",
  "buyer": {
    "id": "GB-NHS-RQF",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "tender": {
    "id": "ocds-h6vhtk-05da90",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2028-02-24T23:59:59+00:00",
          "startDate": "2026-02-25T00:00:00+00:00",
          "maxExtentDate": "2029-02-24T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          }
        ]
      }
    ],
    "title": "NWSSP - Maintenance of Manual Handling Equipment ",
    "value": {
      "amount": 240000,
      "currency": "GBP",
      "amountGross": 288000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "NHS Wales Shared Services Partnership (NWSSP) – Supply Chain, Logistics & Transport (SCL&T) is seeking to engage with the market in relation to a forthcoming procurement for the maintenance and statutory inspection of manual handling equipment located across multiple NHS Wales sites.\nThe intended contract will cover preventative maintenance, statutory LOLER and PUWER inspections, and associated remedial or emergency call-out work for NWSSP-owned manual handling equipment.\nThe anticipated contract will be established as a two-year call-off arrangement, with the option to extend for a further 12 months.\nSuppliers will be required to demonstrate the competence, capacity, and capability to deliver inspection and maintenance services in accordance with relevant legislation, including the Provision and Use of Work Equipment Regulations (PUWER) 1998 and the Lifting Operations and Lifting Equipment Regulations (LOLER) 1998, as well as manufacturers’ maintenance guidelines.\nThe scope of service is expected to include:\n- Routine preventative maintenance visits (approximately two per annum per site);\n- Thorough examinations and inspections to statutory standards;\n- Provision of inspection reports and certification following each visit; and\n- Availability for remedial and emergency call-outs as required.\nThis notice is being issued solely to obtain expressions of interest from suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations.\nThe purpose of this engagement is to identify suppliers within this field of work who have the appropriate skills, experience, and capacity to undertake this type of service across NHS Wales sites.\nInformation gathered through this process will help inform and shape the forthcoming tender opportunity.\nPlease note that this is not a call for competition or an invitation to tender. It is purely an information-gathering exercise to understand the level of market interest and capability within this area.",
    "communication": {
      "futureNoticeDate": "2025-11-19T23:59:59+00:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-NHS-RQF",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF14 3UZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "RQF",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "name": "Michael Butler",
        "email": "Michael.Butler2@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "071106-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/071106-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-11-05T09:32:23Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-18T23:59:59+00:00",
        "description": "Suppliers who are capable of delivering services relating to the maintenance, inspection, and statutory testing of manual handling equipment in accordance with LOLER and PUWER regulations are invited to submit an Expression of Interest (EOI) to participate in this pre-market engagement exercise.\nExpressions of Interest should be submitted no later than 18 November 2025.\nIn addition, suppliers must send a copy of their Expression of Interest by email to:\nMichael.Butler2@wales.nhs.uk\nEvangeline.Thorpe@wales.nhs.uk\nPlease note that this exercise is being undertaken for market engagement purposes only and does not constitute a call for competition or an invitation to tender. A separate Tender Notice will be published in due course should the procurement proceed."
      }
    ]
  },
  "initiationType": "tender"
}