Official UK procurement notice
(Maintenance of) Leica equipment
Procurement agent: Swansea University·On behalf of: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.
What is being bought
Published requirement descriptionThis is a renewal of the maintenance contract for Leica diagnostic equipment located at Singleton Hospital, within Swansea Bay University Health Board. This highly specialised equipment, supplied by Leica Microsystems Ltd, is essential to supporting cancer diagnostic pathways by ensuring the accurate analysis of clinical material. The contract provides Gold, Silver, and Bronze levels of maintenance cover, including planned preventative maintenance (PPM), all call-outs and repair costs, as well as access to OEM parts and expert technical support to maintain service continuity. As the original equipment manufacturer, Leica Microsystems Ltd is the sole provider capable of delivering the specialist maintenance and support required to ensure optimal equipment performance, safeguard diagnostic integrity, and minimise the risk of service disruption within this critical department.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Sept 2025, 13:25 BST
- Last source update
- 9 Oct 2025, 17:44 BST
- Authority reference
PS0548/25 (SBU)- FTS notice number
2025/S 000-063931- Latest notice
- Contract award notice (UK6)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a4e3Find a Tender
- Why no open competition
Single Suppliers Intellectual Property Exclusive Rights; Single Suppliers Technical Reasons; Single Suppliers Unique Work Art Performance
- Published justification
This is specialist equipment with only Leica Microsystems Ltd(the manufacturer) approved to maintain/service the equipment.
- Risks
Without a valid maintenance contract, the Leica diagnostic equipment may fail, risking disruption to critical cancer diagnostic pathways and compromising patient care. Leica Microsystems Ltd is the sole provider capable of delivering specialist maintenance and rapid response to repairs, minimizing equipment downtime. This contract renewal is essential to mitigate risks of equipment failure, ensure uninterrupted diagnostic services, and maintain high standards of patient safety and operational efficiency.
How it was run
Official notice- Submission deadline
- —
Timeline
9 Oct 2025 → 20 Oct 2025 · 2 dates- Notice published383 days ago9 Oct 2025, 17:44 BST
- Standstill ends372 days ago20 Oct 2025, 23:59 BST
Notice history
3 events · 2 releases on Find a Tender · since 30 Sept 2025- Transparency notice published30 Sept 2025, 13:25 BSTUK5
- Contract award notice published9 Oct 2025, 17:44 BSTUK6
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Leica Microsystems (UK) Ltd1 Nov 2025 – 31 Oct 2028 | £193,523 | 9 Oct 2025standstill to 20 Oct 2025 | Standstill |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.Beneficiary authority
- NHS Wales Shared Services PartnershipProcuring entityto oversee the procurement process, ensuring compliance, transparency, and value for money throughout.
Bidders & participating suppliers
1 commercial party on the notice- Leica Microsystems (UK) LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender