Find a TenderAwardedContract details notice

Published 21 Nov 2025, 14:51 GMT

Official UK procurement notice

Air Conditioning Units and F-Gas Inspections (Maintenance of)

Procurement agent: Swansea Bay University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: Wales (UKL18)

Published estimate£60,000≈ £60k / year · £72,000 inc. VAT

Submissions closed 17 Dec 2025awarded 20 Jan 2026

Awarded to RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED

Contract term 1 yrends 31 Jan 2027 · up to 31 Jan 2029 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Swansea Bay University Health Board have appoint a provider to service/maintain the air conditioning units and their associated equipment and provide the SBUHB with assurance on F-Gas compliance checks and to ensure that it meets with any Statutory Requirements and to also encompass on review, any future changes in legislation.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£60,000

Contract period: 1 Feb 2026 – 31 Jan 2027 (1 yr) · up to 31 Jan 2029 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: 12 months optional extension plus12 months optional extension

50000000 Repair and maintenance services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Must meet the specification and compliance documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 47%Price: 50%Environmental: 3%

Published sub-criteria (13)

Method Statement of delivery of Services / PPM Planners: 10%
Experience & knowledge of staff completing the service & supporting this contract: 5%
Availability & Locality of resources: 5%
Health & Safety Procedures: 5%
Client References / Previous Experience: 5%
Type / Quality / Frequency of Reports provided: 5%
Business Continuity Plans: 5%
Wellbeing & Future Generation Act 2015: 4%
Foundational Economy: 3%
Service Cost: 40%
Call Out costs: 8%
Priority Supplier Programme: 2%
Carbon Footprint: 3%

Published award criteria (13)

Service Cost: Planned Servicing cost
Call Out costs: Call Out costs for remedial activity
Priority Supplier Programme: Priority Supplier Programme for early payment terms
Method Statement of delivery of Services / PPM Planners: Quality requirements
Experience & knowledge of staff completing the service & supporting this contract : Quality Criteria
Availability & Locality of resources : Quality Criteria
Health & Safety Procedures : Quality Criteria
Client References / Previous Experience: Quality Criteria
Type / Quality / Frequency of Reports provided : Quality Criteria
Business Continuity Plans : Quality Criteria
Wellbeing & Future Generation Act 2015 : Quality Criteria
Foundational Economy : Quality Criteria
Carbon Footprint : Quality Criteria

Conditions of participation1

Condition of participation
Must meet the specification and compliance documents

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 21 Nov 2025, 14:51 GMT
Last source update: 3 Feb 2026, 16:48 GMT
Authority reference: PS4635/26
FTS notice number: 2025/S 000-076108
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services
Delivery area: Wales (UKL18)
Official registry OCID: ocds-h6vhtk-05e674 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowed

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 17 Dec 2025, 12:00 GMT
Clarification deadline: 12 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

21 Nov 2025 → 3 Feb 2026 · 5 dates

Tender notice published328 days ago
21 Nov 2025, 14:51 GMT
Clarification questions by307 days ago
12 Dec 2025, 12:00 GMT
Submission deadline302 days ago
17 Dec 2025, 12:00 GMT
Contract starts256 days ago
1 Feb 2026
Latest notice published254 days ago
3 Feb 2026, 16:48 GMT

Notice history

5 events · 3 releases on Find a Tender · since 21 Nov 2025

Tender notice published
21 Nov 2025, 14:51 GMT
UK4
Contract award notice published
20 Jan 2026, 17:04 GMT
UK6
Status changed to complete
20 Jan 2026, 17:04 GMT
Contract signature expected
30 Jan 2026, 23:59 GMT
scheduled
Contract details notice published
3 Feb 2026, 16:48 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £15,8251 award exc. VAT

Bids received 3

Contracts signed 1latest 30 Jan 2026

Awarded to	Value	Date	Status
RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSMEMaintenance of Air Conditioning Equipment & FGas Register1 Feb 2026 – 31 Jan 2027 · up to 31 Jan 2029Extensions: 12 month optional extension + 12 month optional extension	£15,825	20 Jan 2026	Awarded

Contracts

Maintenance of Air Conditioning Refrigeration Equipment & Fgas · RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSME
Signed
30 Jan 2026
Value
£15,825
Period
1 Feb 2026 – 31 Jan 2027 · up to 31 Jan 2029 with extensions
Status
active
Extensions
optional 12 months plus 12 months extensions.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 5 at stage one	0	0	—

Contracting authority & participating public bodies

3 public bodies on the notice

Swansea Bay University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-NHS: 7A3 1 Talbot Gateway, Baglan Energy Park, Baglan,, Port Talbot, Wales, SA12 7BRContact name, email, phone

Clients of the procurement agent

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
NHS Wales Shared Services PartnershipProcuring entityAwarding the Procurement processGB-NHS: RQF Port Talbot, WalesContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Riverside Industrial Equipment LimitedAwarded supplierGB-PPON: PNYH-9978-NTLG Trewsfield Estate, Tondu Road, Bridgend, Wales, CF31 4LHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Feb 2026, 16:48 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender20 Jan 2026, 17:04 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Nov 2025, 14:51 GMT