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Published 1 Jul 2026, 15:33 BST

Official UK procurement notice

Maintenance and Servicing of Grounds Maintenance Equipment

Official notice

Authority: Vale of White Horse District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Machinery for mining, quarrying, construction equipment (43)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Delivery location not published
Published estimate£90,000≈ £90k / year · £108,000 inc. VAT
Submissions closed 4 Aug 2026
Contract term 1 yrends 28 Sept 2027 · up to 28 Sept 2029 with extensions · starts 29 Sept 2026

What is being bought

Published requirement description

The Council requires a competent and experienced contractor to provide planned maintenance, statutory safety inspections, and reactive repairs for its Grounds Maintenance (GM) equipment portfolio. The primary objective is to ensure all equipment is maintained safely, reliably, and in accordance with manufacturer instructions, relevant legislation, and industry best practice.

The Contractor shall demonstrate experience in the repair and maintenance of grounds maintenance equipment including petrol, diesel and battery-powered machinery.

Please refer to the tender documentation for further details.

CPV: Grounds maintenance services · Grounds-maintenance equipment

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEVCSEPublished value£90,000
Contract period: 29 Sept 2026 – 28 Sept 2027 (1 yr) · up to 28 Sept 2029 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: Contract is for 12 months with 2 optional 12 month extensions available
43325100 Grounds-maintenance equipment77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Below threshold evaluation: Quality 35% Carbon Reduction & Energy Efficiency 5% Price 60%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Jul 2026, 15:33 BST
Last source update
1 Jul 2026, 15:33 BST
Authority reference
C-000359
FTS notice number
2026/S 000-061879
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance servicesGrounds-maintenance equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-06c196 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
4 Aug 2026, 17:00 BST
Submission deadline
4 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Opportunities/Index ↗

Search for opportunities, select Vale of White Horse District Council under Organisations and choose this tender from the list provided.

Timeline

1 Jul 2026 → 29 Sept 2026 · 3 dates
  1. Tender notice published119 days ago
    1 Jul 2026, 15:33 BST
  2. Submission deadline85 days ago
    4 Aug 2026, 17:00 BST
  3. Contract starts30 days ago
    29 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    1 Jul 2026, 15:33 BST
    UK4

Contracting authority & participating public bodies

Vale of White Horse District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWHP-7869-DZXD Abbey House, Abbey Close, Abingdon , South East, OX14 3JEContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender