Find a TenderAwarded
Published 5 Apr 2023, 10:09 BST

Official UK procurement notice

Maintenance and Servicing Contract for Automatic Air Monitoring Equipment

Official notice

Authority: North Lanarkshire Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£300,000exc. VAT33.3% below published estimate
Submissions closed 9 May 2023awarded 29 May 2023
Awarded to ACOEM UK LImited

What is being bought

Published requirement description

North Lanarkshire Council wish to seek a competent supplier for maintenance of Air Quality Monitoring Equipment.

The works comprise of the maintenance and servicing of air quality monitoring equipment including ancillary equipment, as contained within ITT Schedule 1.

All services will be carried out within the boundaries of North Lanarkshire and mainly within the Air Monitoring Stations. These locations are subject to change but will remain within North Lanarkshire.

This procurement exercise is being carried out as a single lot to appoint one supplier to manage all equipment.

Full details of the requirements / specification of the contract can be found within the ITT located in the PCS-Tender System.

  • Recurrence: January 2029

CPV: Air quality management

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · North Lanarkshire
Extensions: 36 Months Initial + 24 Months Optional + 12 Months OptionalVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (7)
  • Personnel: 10%
  • Maintenance and Servicing: 15%
  • Data and Communications: 15%
  • Call Outs and Equipment Support: 15%
  • Fair Work First: 2.5%
  • Community Benefits Methodology: 2.5%
  • price: 40%
Published award criteria (7)
  • Personnel: 10
  • Maintenance and Servicing: 15
  • Data and Communications: 15
  • Call Outs and Equipment Support: 15
  • Fair Work First: 2.50
  • Community Benefits Methodology: 2.50
  • Price: 40
Conditions of participation3
  • Suitability

    SPD (Scotland) 4A.1 - Bidders must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) regulations 2015.

    ---

    SPD (Scotland) 4A.1 - Within the Qualification Envelope, Bidder’s should provide a response confirming that they are on a relevant trade register i.e. Companies House and provide their Company Registration Number.

    Bidders identified for appointment to the contract may be required to provide evidence that demonstrates they are registered on Companies House.

  • Economic & financial standing

    The acceptable range for Acid Test financial ratio is the bidders most recent financial year where fully audited accounts are available.

    The Acid Test financial ratio will be calculated as follows:

    Liquid Assets (Cash and Cash Equivalents + Marketable Securities + Accounts Receivable) / Current Liabilities --

    SPD (Scotland) 4B.5 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

    • Employer’s (Compulsory) Liability Insurance - minimum 10m GBP (TEN MILLION POUNDS STERLING) for each and every claim
    • Public Liability – minimum 5m GBP (FIVE MILLION POUNDS STERLING) for each and every claim
    • Product Liability – minimum 5m GBP (FIVE MILLION POUNDS STERLING) in the aggregate
    Minimum: SPD (Scotland) 4B.4 - The Acid Test (or Quick Ratio) compares a company's most short-term assets to its most short-term liabilities to see if a company has enough cash to pay its immediate liabilities, such as short-term debt. The Acid Test ratio disregards current assets that ar…
  • Technical & professional ability

    SPD (Scotland) 4C.2 - Bidders will be required to provide examples of services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

    SPD (Scotland) 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

    Minimum: SPD (Scotland) 4C.2 - Bidders should provide a minimum of one (1) example of contractual arrangements they have held over the past three (3) years which best demonstrates their relevant experience to deliver requirements within the contract which were similar in regard to scope, …
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · January 2029
First published
5 Apr 2023, 10:09 BST
Last source update
1 Jun 2023, 10:30 BST
Award evaluation window
9 May 2023 – …
Authority reference
NLC-CPT-22-156
FTS notice number
2023/S 000-015511
Classification (CPV)
Air quality management
Delivery area
Scotland (UKM84)
Official registry OCID
ocds-h6vhtk-03bca5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See annex 1

Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: Tenderers are encouraged to review and familiarise themselves with the ITT document located within the Supplier Attachment Area of the PCS Tender System prior to submitting a Tender. --- Bidders must complete the SPD (Scotland) within the Qualification Envelope of the PCST System as part of their submitted Tender. Further to Section III of this contract notice, the following minimum criteria will also apply: Part II – Information Concerning the Bidder A: Information About the Bidder; B: Information About Representatives of the Bidder; C: Information About Reliance on the Capacities of Other Entities; and D: Information Concerning Sub-contractors on Whose Capacity the Bidder Does Not Rely. Minimum level(s) of standards required: The information required in Part II of the SPD (Scotland) is for information only and therefore will not be assessed however the Councils may choose not to select a Bidder that cannot provide basic company information. Bidders should ensure that they submit appropriate SPD (Scotland) completed by other members of the group, if they are bidding as part of a group, others on whose capacity they rely, and known subcontractors on whose capacity they do not rely on, to satisfy any aspect of the SPD (Scotland). Part III – Exclusion Grounds Minimum level(s) of standards required: Bidders will be assessed as a FAIL and will be excluded from the Procurement if they detail that they are in any of the situations referred to in regulation 7 to 13 assessed in accordance with regulation 58 of the Public Contracts (Scotland) Regulations 2015 Part VI – Concluding statements Minimum level(s) of standards required: Bidders unable to complete this part of the SPD (Scotland) may be excluded from the Procurement. --- All Tenderers must complete the required Qualification and Technical Envelope, and the Technical and Commercial Envelopes within the PCS-T System as instructed. --- Late Tenders will not be considered under any circumstances. The Council will not provide additional notification to any Bidder of the rejection of a late Tender. For the avoidance of any doubt, automated messages confirming receipt of a Tender should not be taken to imply acceptance of it by the Council. The complete Tender (complete with SPD (Scotland)) should be submitted in accordance with the instructions given with the Form of Tender signed by an authorised representative i.e. company director or secretary (as registered within Companies House) or by a person authorised by the Bidder to do so. The Council reserves the right to exclude any unclear, erroneous, qualified and / or incomplete Tenders received. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23792. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: A summary of the expected community benefits has been provided as follows: Tenderers should refer to Annex 2 of the ITT Document located within the PCS-T System for further information on the Councils Community Benefit expectations. (SC Ref:709514) (SC Ref:734001)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
9 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
9 May 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

9 May 2023 → 1 Jun 2023 · 3 dates
  1. Submission deadline
    9 May 2023, 12:00 BST
  2. Bids opened
    9 May 2023, 12:00 BST
  3. Notice published
    1 Jun 2023, 10:30 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Jun 2023, 10:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £200,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 29 May 2023
Awarded toValueDateStatus
ACOEM UK LImited£200,000 †—Awarded

Contracts

  • Contract 015511-2023-NLC-CPT-22-156-1 · ACOEM UK LImited

    Signed
    29 May 2023
    Value
    £200,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityEnvironmental protection Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Hamilton Sheriff CourtReview body HamiltonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ACOEM UK LtdAwarded supplier Ground Floor Offices, C1 The Courtyard, Tewkesbury Business Park, Tewkesbury, UK, GL20 8GDContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.