Official UK procurement notice
Mail Services · UK public procurement notice
Authority: NEUPC Ltd·Consortium: 6 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe NEUPC is leading a tender process to establish a framework for the HE Sector for Mail Services. This will include two lots covering both UK Business Mail Services and International Mail Services
CPV: Mail delivery services · Mail transport by railway · Mail transport by road · Mailing services · Scheduled airmail transport services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1UK Business Mail ServicesAwarded
Lot 1 is a new provision for the sector having never been tendered officially previously, the UK domestic business mail lot seeks to award up to 3 suppliers to provide a down stream access provision for business mail services. Bidders would be required to ensure supply chain in place for final mile delivery, potentially provide IT solutions to give institutional efficiencies and establish a confirmed working pattern of collection and delivery on an individual call off basis with institutions.
Advice where required on mail processes and best practice within the UK mail sector
Detailed management information
Ability to structure internal accounts and invoice appropriately as required by members.
Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice. Additional information: The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015
For clarity Lot 1 UK Business Mail Servicesand Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:
Lot 1 UK Business Mail Services- neupc.delta-esourcing.com/tenders/UK-UK-Leeds:… ↗
Lot #2International Mail ServicesAwarded
A retender of a previous provision which was for International Air Mail the scope of the new lot has been redefined simply as International Mail Services to encourage bidders to propose the best value for money provision for the requirement and not restrict the method of delivery.
Coverage is required for a global mail delivery service including but not restricted to:
Collection from any member institution for outbound delivery to any destination outside of the UK (allowing for prohibited lists).
Inbound services
Advice where required on HMRC regulation and regulation at point of delivery.
Detailed management information
Ability to structure internal accounts and invoice appropriately as required by members.
Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.
It is intended to award this lot to up to 3 suppliers. Additional information: For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links for each are below:
Lot 2 International Mail Services - neupc.delta-esourcing.com/tenders/UK-UK-Leeds:… ↗
The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · UK Business Mail Services | 45% | 45% | 10% | |
| 2 · International Mail Services | 45% | 45% | 10% |
- Price carries 45 points on every lot: a 10% discount moves about 4.5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jun 2021, 18:15 BST
- Last source update
- 7 Jun 2021, 18:15 BST
- Authority reference
PMR2006 NE- FTS notice number
2021/S 000-012729- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b92aFind a Tender
Publisher note: For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below: Lot 1 UK Business Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP Lot 2 International Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S To view this notice, please click here: https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=593661101 GO Reference: GO-202167-PRO-18361794
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · UK Business Mail Services1 award | |||
| DHL eCommerce UK Limited t/a UK Mail, The Royal Mail Group Limited (t/a Parcelforce Worldwide)joint awardUK Business Mail | £28,000,000 † | — | Awarded |
| Lot 2 · International Mail Services1 award | |||
| Citipost Ltd, Deltec International LtdSME, The Royal Mail Group Limited (t/a Parcelforce Worldwide)joint awardInternational Business Mail | £2,000,000 † | — | Awarded |
Contracts
UK Business Mail · DHL eCommerce UK Limited t/a UK Mail, The Royal Mail Group Limited (t/a Parcelforce Worldwide)
- Signed
- 4 May 2021
- Value
- £28,000,000
- Status
- active
International Business Mail · Citipost Ltd, Deltec International LtdSME, The Royal Mail Group Limited (t/a Parcelforce Worldwide)
- Signed
- 4 May 2021
- Value
- £2,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · UK Business Mail Services | 2bids · 2 electronic | 0 | — | — |
| 2 · International Mail Services | 3bids · 3 electronic | 1 | — | — |
Contracting authority & participating public bodies
7 public bodies on the noticeConsortium members and other public bodies
- APUCContracting authority
- Higher Education Purchasing Consortia for WalesContracting authority
- London Universities Purchasing ConsortiaContracting authority
- North West Universities Purchasing ConsortiaContracting authority
- Southern Universities Purchasing ConsortiumContracting authority
- European UnionFunder
Bidders & participating suppliers
5 commercial parties on the notice- Citipost LimitedAwarded supplier
- DHL Parcel UK t/a UK MailAwarded supplier
- Deltec International LtdAwarded supplier
- Royal MailAwarded supplier
- Royal Mail Group LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.