Find a TenderAwarded

Published 30 Jul 2021, 11:08 BST

Official UK procurement notice

M2223-01 Domestic and Commercial Gas Servicing and Maintenance Contract

Official notice

Authority: Southend-on-Sea City Council (Local council)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: East of England (UKH31)

Published estimate£12,000,000exc. VAT

Submissions closed 1 Sept 2021awarded 7 Feb 2022

Awarded to Aaron Services Ltd

What is being bought

Published requirement description

The delivery of a 3 star gas servicing, maintenance and repairs contract for domestic and commercial appliances and including statutory electrical testing.

CPV: Gas-fitting installation work · Heating equipment · Heating, ventilation and air-conditioning installation work · Repair and maintenance services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£12,000,000

Delivery: East of England · To properties managed by South Essex Homes in Southend and the surrounding areas

Extensions: It is intended that the contract will commence 1 April 2022. The Contract will be subject to annual reviews and will run for a period of 5 years with the option for renewal of up to a further 5 years, subject to satisfactory reviews based upon performance and quality of service. The maximum duration of the contract is therefore 10 years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

39715200 Heating equipment 45331000 Heating, ventilation and air-conditioning installation work 45333000 Gas-fitting installation work 50000000 Repair and maintenance services 50700000 Repair and maintenance services of building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Technical: 60%
Price: 40%

Published award criteria (2)

Price: 40
Technical: 60

Conditions of participation1

Suitability
Gas safe
NICEIC

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 30 Jul 2021, 11:08 BST
Last source update: 31 Aug 2022, 10:47 BST
Authority reference: DN559697
FTS notice number: 2022/S 000-024244
Classification (CPV): Gas-fitting installation workHeating equipmentHeating, ventilation and air-conditioning installation workRepair and maintenance servicesRepair and maintenance services of building installations
Delivery area: East of England (UKH31)
Official registry OCID: ocds-h6vhtk-02ce90 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 1 Sept 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 5400 days from the deadline

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

1 Sept 2021 → 31 Aug 2022 · 3 dates

Submission deadline
1 Sept 2021, 12:00 BST
Invitations to tender expected
4 Oct 2021, 00:00 BST
Notice published
31 Aug 2022, 10:47 BST

Notice history

2 events · 2 releases on Find a Tender · since 31 Aug 2022

Status changed to complete
31 Aug 2022, 10:47 BST
Buyer details updated
31 Aug 2022, 10:47 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,006,0001 contract exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 7 Feb 2022

Awarded to	Value	Date	Status
Aaron Services Ltd	£1,006,000 †	—	Awarded

Contracts

Contract 024244-2022-M2223-01-1 · Aaron Services Ltd
Signed
7 Feb 2022
Value
£1,006,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 6 from abroad	6	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Southend-on-Sea Borough Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Civic Centre, Victoria Avenue, Southend on Sea, East of England, SS2 6ERContact name, email, phone

Consortium members and other public bodies

South Essex Homes Arms-Length Management Organisation on behalf of Southend-on-Sea Borough CouncilContracting authorityRegional or local authorityHousing and community amenities Southend on Sea, UKContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body LondonContact phone
The Royal Courts of JusticeReview body London

Process and specification contact points (1)

Faithorn Farrell Timms LLPProcess contact point Orpington, East of EnglandContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Aaron Services LimitedAwarded supplier Unit 1 Broomvale Business Centre, Ipswich, Suffolk, East of England, IP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria