Official UK procurement notice
M&E Consultancy Lan room surveys and Design
Authority: Cardiff University (Education)
What is being bought
Published requirement descriptionThe requirement is for an M&E Consultant to undertake LAN room surveys and M&E Design.
Cardiff University is currently undertaking an upgrade of IT equipment campus wide which includes replacement of existing active equipment, provision of additional active equipment and replacement of existing Uninterruptible Power Supply arrangements.
There are 274 LAN rooms across the campus where these works are to be carried out. LAN rooms vary in size and complexity and are located throughout the campus across various locations in Cardiff.
The works are anticipated to be spread across a period of around 36 to 48 months and the consultant will be expected to attend all design, site, Client and co-ordination meetings throughout the entire duration of the works.
The upgrade will include assessing the requirement and subsequent design for provision of additional power supplies to new and existing IT racks to supply new and existing active equipment via the new UPS systems and provision of cooling due to the associated additional power loads and heat gains.
There will be essential works to be carried out to ensure the necessary level of provision is available and additional provision made as and where necessary.
The overall scope of the Consultants duties will be to survey and report on each individual LAN room and report findings and recommendations to the University.
Following review of the findings and recommendations and review of all options for all rooms, the Consultant shall then be responsible for carrying out detailed designs and specifications for the eventual scope of works agreed by the University.
All LAN rooms will be live throughout the design and construction stages with minimal down time to be allowed only at final changeover from existing to new power arrangements.
CPV: Mechanical and electrical engineering services
How this framework works
From the published notice- Places
- up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “M&E Consultancy Lan room surveys and Design” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Apr 2021, 09:15 BST
- Last source update
- 19 Jul 2021, 16:25 BST
- Award evaluation window
- 28 May 2021 – …
- Authority reference
CU.540.JP- FTS notice number
2021/S 000-016961- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a5d8Find a Tender
- Performance terms
As stated in the Invitation to Tender (ITT) documents.
Publisher note: The procurement documents will be available until 13th May 2021 (Midnight) then access will be closed. Site visits are a mandatory requirement and will take please W/C 17th May 2021 - Full details are contained in the ITT documents. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT (WA Ref:112510)
How it was run
Official notice- Appointment period ends
- 28 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 May 2021, 14:00 BST
Timeline
28 May 2021 → 19 Jul 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown28 May 2021, 12:00 BST
- Bids opened28 May 2021, 14:00 BST
- Notice published19 Jul 2021, 16:25 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Jul 2021, 16:25 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 016961-2021-CU.540.JP-1
- Signed
- 19 Jul 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | £90,002 – £174,891 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- The Williams PartnershipFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria