Official UK procurement notice
LW181 Events Venue Framework
Authority: Liverpool School Of Tropical Medicine (Education)
What is being bought3 lots · detail below
Published requirement descriptionThe purpose of this tender is to create a framework of venues in Merseyside and Cheshire suitable for a range of activities including everything from small gatherings/meetings of up to 40 delegates to larger functions of up to 350 delegates. These include flexibility to deliver a variety of formats including workshops, seminars, larger conferences and more formal staff engagement events such as awards or dinners.
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CPV: Event services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 2 yrs · up to 4 yrs from 1 Sept 2026
Published description of the framework
Call-off contracts may be awarded through:
Mini-Competition; LSTM will issue a call-off specification to providers appointed to the relevant lot.
Direct Award; LSTM reserves the right to make direct awards in certain circumstances
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £100,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Small Events (Up to 40 Delegates)AwardedRenewalceiling above
Provision of venue, catering and associated event support services for meetings, workshops, seminars and small gatherings for up to 40 delegates.
Lot #2Medium and Large Events (40–350 Delegates)AwardedRenewalceiling above
Provision of venue, catering and associated event support services for conferences, workshops, lectures, networking events, awards ceremonies and formal dinners for between 40 and 350 delegates.
Lot #3Medium and Large Events (40–350 Delegates) – Advanced AV CapabilityAwardedRenewalPublished value£250,000
Provision of venue, catering and associated event support services for larger workshops, conferences, symposiums, high-profile stakeholder events, international meetings, awards ceremonies and hybrid events involving both in-person and remote participation. Venues to have flexibility in layout to accommodate different formats such as theatre style seating or round tables/workshop set up and multiple, smaller breakout spaces.
The venue must provide all requirements under Lot 2 plus enhanced AV and event production capability.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As stated in ITT: 50%
- As stated in ITT: 50%
Published award criteria (2)
- As stated in ITT
- As stated in ITT
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “LW181 Events Venue Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jun 2026, 10:47 BST
- Last source update
- 2 Oct 2026, 12:03 BST
- Award evaluation window
- Submission end – 21 Aug 2026
- Authority reference
LW181- FTS notice number
2026/S 000-058790- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b9d0Find a Tender
How it was run
Official notice- Appointment period ends
- 20 Jul 2026, 10:00 BST
- Clarification deadline
- 13 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Jun 2026 → 2 Oct 2026 · 8 dates- Planning notice published122 days ago22 Jun 2026, 10:47 BST
- Tender notice published121 days ago23 Jun 2026, 09:55 BST
- Next notice expected121 days ago23 Jun 2026, 23:59 BST
- Clarification questions by101 days ago13 Jul 2026, 17:00 BST
- Admission / appointment period ends94 days ago · period end, not a bid countdown20 Jul 2026, 10:00 BST
- Award decision expected by62 days ago21 Aug 2026, 23:59 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
- Latest notice published20 days ago2 Oct 2026, 12:03 BST
Notice history
8 events · 3 releases on Find a Tender · since 22 Jun 2026- Preliminary market engagement notice published22 Jun 2026, 10:47 BSTUK2
- Tender notice published23 Jun 2026, 09:55 BSTUK4
- Published value updated to £450,00023 Jun 2026, 09:55 BSTwas £400,000
- Status changed to active23 Jun 2026, 09:55 BST
- Procurement method changed23 Jun 2026, 09:55 BST
- Deadline published: 20 Jul 2026, 10:00 BST23 Jun 2026, 09:55 BST
- Procurement termination notice published2 Oct 2026, 12:03 BSTUK12
- Status changed to complete2 Oct 2026, 12:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 1 Oct 2026 | CancelledUnfortunately, we did not receive a sufficient number of bids to enable us to conclude the procurement as planned. We have therefore taken the decision to withdraw the current process. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender