Official UK procurement notice
LUV01377- Website and Content Management System
Authority: University of Leicester (Education)
What is being bought
Published requirement descriptionThe University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University’s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms.
The new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs.
Operationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University’s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development.
The project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition.
The University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation.
The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.
All submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: www.delta-esourcing.com/respond/8KST953R74 ↗
- How the procedure runs: The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process. Stage 1: Selection (Sifting Stage) Suppliers will be asked to complete a set of questions divided into: 1)Appendix 1: PSQ- Procurement Specific Questionnaire (this document) 2)Appendix 2: •Section 1- Functional Pass/Fail •Section 2- Functional Scored- 100% •Section 3- Non Functional Pass/Fail Responses to Sections 1 and 2 will be assessed on a pass/fail basis, unless stated otherwise. Failure to meet any mandatory requirement will result in exclusion from the process. Responses to Section 3 will be scored. All questions across all sections are mandatory. Failure to provide a response to any question may result in disqualification. Detailed instructions for completing each section are set out in the relevant Appendix. Please review these carefully, as failure to follow the guidance may render part or all of your response invalid. At the end of this stage, the seven highest-scoring suppliers will be shortlisted and invited to proceed to the tender stage. Late Submissions will not be accepted. Stage 2: Invitation to Tender (ITT) The shortlisted suppliers will then be invited to submit a full tender response. This stage will include detailed technical, quality, and commercial submissions. Evaluation will follow the published scoring methodology. The highest scoring tender will be considered for award. We also reserve the right to conduct interviews for top scoring suppliers. Clarification Periods To ensure fairness and transparency, suppliers will have opportunities to raise clarification questions at both stages.
CPV: Content management software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£734,000
- Economic & financial standing
Please refer to Appendix 1- Procurement Specific Questionnaire
- Technical & professional ability
Please refer to Appendix 1- Procurement Specific Questionnaire
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Section 2: 100%
Published award criteria (1)
- Section 2
- Economic & financial standing
Please refer to Appendix 1- Procurement Specific Questionnaire
- Technical & professional ability
Please refer to Appendix 1- Procurement Specific Questionnaire
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Sept 2025, 19:05 BST
- Last source update
- 1 Sept 2026, 14:53 BST
- Award evaluation window
- Submission end – 31 Dec 2025
- Authority reference
LUV01377- FTS notice number
2025/S 000-053341- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0592afFind a Tender
- How it runs
The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.
Stage 1: Selection (Sifting Stage)
Suppliers will be asked to complete a set of questions divided into:
1)Appendix 1: PSQ- Procurement Specific Questionnaire (this document)
2)Appendix 2:
•Section 1- Functional Pass/Fail
•Section 2- Functional Scored- 100%
•Section 3- Non Functional Pass/Fail
Responses to Sections 1 and 2 will be assessed on a pass/fail basis, unless stated otherwise. Failure to meet any mandatory requirement will result in exclusion from the process.
Responses to Section 3 will be scored.
All questions across all sections are mandatory. Failure to provide a response to any question may result in disqualification.
Detailed instructions for completing each section are set out in the relevant Appendix. Please review these carefully, as failure to follow the guidance may render part or all of your response invalid.
At the end of this stage, the seven highest-scoring suppliers will be shortlisted and invited to proceed to the tender stage.
Late Submissions will not be accepted.
Stage 2: Invitation to Tender (ITT)
The shortlisted suppliers will then be invited to submit a full tender response. This stage will include detailed technical, quality, and commercial submissions. Evaluation will follow the published scoring methodology. The highest scoring tender will be considered for award. We also reserve the right to conduct interviews for top scoring suppliers.
Clarification Periods
To ensure fairness and transparency, suppliers will have opportunities to raise clarification questions at both stages.
How it was run
Official notice- Requests to participate (first stage)
- 1 Oct 2025, 12:00 BST
- Submission deadline
- 1 Oct 2025, 12:00 BST
- Clarification deadline
- 10 Sept 2025, 12:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
NA
Timeline
2 Sept 2025 → 1 Sept 2026 · 8 dates- Tender notice published2 Sept 2025, 19:05 BST
- Clarification questions by10 Sept 2025, 12:00 BST
- Submission deadline388 days ago1 Oct 2025, 12:00 BST
- Award decision expected by296 days ago31 Dec 2025, 23:59 GMT
- Contract starts265 days ago1 Feb 2026
- Assessment summaries sent229 days ago9 Mar 2026
- Standstill ends218 days ago19 Mar 2026, 23:59 GMT
- Latest notice published53 days ago1 Sept 2026, 14:53 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Sept 2025- Tender notice published2 Sept 2025, 19:05 BSTUK4
- Contract award notice published9 Mar 2026, 12:11 GMTUK6
- Status changed to complete9 Mar 2026, 12:11 GMT
- Contract signature expected20 Mar 2026, 23:59 GMTscheduled
- Contract details notice published1 Sept 2026, 14:53 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Zengenti LimitedSMELUV01377- UoL Content Management System1 Apr 2026 – 31 Mar 2029 · up to 31 Jan 2035Extensions: 7 x 12 month optional extension periods | £734,000 | 5 Mar 2026 | Awarded |
Contracts
Contract 1 · Zengenti LimitedSME
- Signed
- 20 Mar 2026
- Value
- £734,000
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Jan 2035 with extensions
- Status
- active
- Extensions
- 7 x 12 month optional extension periods
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Zengenti LimitedAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender