Find a TenderAwardedContract details notice

Published 17 Apr 2026, 18:53 BST

Official UK procurement notice

LUV01228 - UoL Shuttle Bus Service

Official notice

Authority: The University of Leicester (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: East Midlands (UKF21)

Published estimate£3,000,000≈ £3.0m / year · £3,000,000 inc. VAT8.3% below published estimate

Submissions closed 18 May 2026awarded 20 Jul 2026

Awarded to Roberts Coaches Ltd

Contract term 1 yrends 31 Aug 2027 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

The University Shuttle Bus Service has been operating since 2018 following a competitive tender exercise. The Oadby to Campus Shuttle Bus Service was established in the first term of 2018/2019 academic year in order to provide a subsidised bus service to and from the Oadby Halls of residence to the main campus. It is managed by the Estates and Campus Services Division here at the University. The contract will begin in September 2026 for a potential term of up to five years.

CPV: Buses and coaches · Double-decker buses · Electric buses · Low-floor buses · Road transport services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£3,000,000

Contract period: 1 Sept 2026 – 31 Aug 2027 (1 yr) · up to 31 Aug 2031 with extensionsValue: £3,000,000 exc. VAT · £3,000,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: 1 year plus 4 x 12 month extensions reviewed annually

34121000 Buses and coaches 34121300 Double-decker buses 34121400 Low-floor buses 34144910 Electric buses 60100000 Road transport services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Detailed in the invitation to tender
Technical & professional ability
As per the Invitation to Tender

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (2)

Technical: 80%
Commercial: 20%

Published award criteria (2)

Commercial
Technical

Conditions of participation2

Economic & financial standing
Detailed in the invitation to tender
Technical & professional ability
As per the Invitation to Tender

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 17 Apr 2026, 18:53 BST
Last source update: 4 Sept 2026, 11:15 BST
Award evaluation window: Submission end – 22 Jun 2026
Authority reference: LUV01228
FTS notice number: 2026/S 000-035410
Latest notice: Contract details notice (UK7)
Classification (CPV): Buses and coachesDouble-decker busesElectric busesLow-floor busesRoad transport services
Delivery area: East Midlands (UKF21)
Official registry OCID: ocds-h6vhtk-0685cb Find a Tender
Contract terms summary: N/A

Review and risk notes

Risks: Price Increases, Not meeting Statement of Requirements and associated SLA/KPIs

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 18 May 2026, 17:00 BST
Clarification deadline: 13 May 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

17 Apr 2026 → 4 Sept 2026 · 8 dates

Tender notice published185 days ago
17 Apr 2026, 18:53 BST
Clarification questions by159 days ago
13 May 2026, 17:00 BST
Submission deadline154 days ago
18 May 2026, 17:00 BST
Award decision expected by119 days ago
22 Jun 2026, 23:59 BST
Assessment summaries sent92 days ago
20 Jul 2026, 00:00 BST
Standstill ends81 days ago
30 Jul 2026, 23:59 BST
Contract starts49 days ago
1 Sept 2026, 00:00 BST
Latest notice published46 days ago
4 Sept 2026, 11:15 BST

Notice history

5 events · 3 releases on Find a Tender · since 17 Apr 2026

Tender notice published
17 Apr 2026, 18:53 BST
UK4
Contract award notice published
21 Jul 2026, 15:44 BST
UK6
Status changed to complete
21 Jul 2026, 15:44 BST
Contract signature expected
31 Jul 2026, 23:59 BST
scheduled
Contract details notice published
4 Sept 2026, 11:15 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £2,750,0001 award inc. VAT; no net value published

Bids received 41 from SMEs

Contracts signed 1latest 31 Jul 2026

Awarded to	Value	Date	Status
Roberts Coaches LtdSMEUoL Shuttle Bus Service1 Sept 2026 – 31 Aug 2027 · up to 31 Aug 2031Extensions: 1 year plus 4 x 12 month extensions reviewed annually	£2,750,000 inc. VAT	20 Jul 2026	Awarded

Contracts

Contract 1 · Roberts Coaches LtdSME
Signed
31 Jul 2026
Value
£2,750,000 inc. VAT
Period
1 Sept 2026 – 31 Aug 2027 · up to 31 Aug 2031 with extensions
Status
active
Extensions
1 year plus 4 x 12 month extensions reviewed annually

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	1	0	—

Contracting authority & participating public bodies

University of Leicester

Contracting authorityPublic authority - sub-central government GB-PPON: PPNM-4297-VLCH University Road, University Road, Leicester, East Midlands, LE17RHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Roberts Coaches LtdAwarded supplierGB-PPON: PRWW-5758-BWCZ The Limes, Midland Road, Hugglescote, Hugglescote, East Midlands, LE67 2FXContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractDOCXSLA Attached

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender4 Sept 2026, 11:15 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender21 Jul 2026, 15:44 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender17 Apr 2026, 18:53 BST