Official UK procurement notice
LUV01088 The provision of marquee hire (temporary demountable structures)
Authority: University of Leicester (Education)
What is being bought
Published requirement descriptionThe University’s Estates and Digital Services Department will manage a new framework agreement to facilitate the provision of hired marquees for different events primarily on Centenary Square (Main Campus), and potentially others at City and Oadby locations and potentially also at DeMontfort Hall, Leicester.
CPV: Event services · Miscellaneous structures
How this framework works
From the published notice- Bids received
- 3 bids received · 3 suppliers appointed
The lotProcurement structure
single lot · value publishedLot #1Marquees and other temporary demountable structures (TDS) have been used for a variety…AwardedPublished value£800,000
Marquees and other temporary demountable structures (TDS) have been used for a variety of functions by our students, staff, catering staff and visitors over the last few years. Activities have ranged from hosting dinner parties of up to 300 people, Fresher’s Fairs, Open Days events, Graduation receptions and as student common room space. We also use them as additional space for registration or exhibition space.
The University wishes to appoint up to three suppliers to a framework agreement for a period of three years with the option to extend the agreement for a further 12 months. Marquees and other TDS may be required at any time throughout the year. Tenderers should be able to provide a fully managed service.
Tenderers will be expected to have the ability to adapt/modify requirements based on weather conditions, scale of event, guest profile etc, and to offer designs which reflect the University’s aspirations and offer good value for money.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (12)
- Relevant experience: 10%
- Technical and Professional ability: 10%
- Response to tender section 3.4: 10%
- Response to tender section 3.6 (interfaces/dependencies): 5%
- Response to tender section 3.7 (detailed requirements): 10%
- Response to tender section 3.8 (Value added): 5%
- Response to tender section 3.9 (Health and Safety): 5%
- Response to tender section 3.12 (continuous improvement): 5%
- Response to tender section 3.15 (Contract Management): 5%
- Cost: 20%
- Response to tender section 3.5 (service conditions/environmental factors): 5%
- Response to tender section 3.13 (sustainability): 10%
Published award criteria (12)
- Relevant experience: 10
- Technical and Professional ability: 10
- Response to tender section 3.4: 10
- Response to tender section 3.5 (service conditions/environmental factors): 5
- Response to tender section 3.6 (interfaces/dependencies): 5
- Response to tender section 3.7 (detailed requirements): 10
- Response to tender section 3.8 (Value added): 5
- Response to tender section 3.9 (Health and Safety): 5
- Response to tender section 3.12 (continuous improvement): 5
- Response to tender section 3.13 (sustainability): 10
- Response to tender section 3.15 (Contract Management): 5
- Cost: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “LUV01088 The provision of marquee hire (temporary demountable…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Aug 2022, 19:05 BST
- Last source update
- 18 Nov 2022, 14:05 GMT
- Award evaluation window
- 21 Sept 2022 – …
- Authority reference
LUV01088- FTS notice number
2022/S 000-032804- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036020Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=737637423 GO Reference: GO-20221118-PRO-21497376
How it was run
Official notice- Appointment period ends
- 21 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 21 Sept 2022, 12:00 BST
www.delta-esourcing.com/tenders/UK-title/852… ↗ or University of Leicester, University Road, Leicester, LE1 7RH, United Kingdom. NUTS code: UKF22. [email protected], tel: +44 1162522058, universityofleicester.delta-esourcing.com ↗
Timeline
21 Sept 2022 → 18 Nov 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Sept 2022, 12:00 BST
- Bids opened21 Sept 2022, 12:00 BST
- Notice published18 Nov 2022, 14:05 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Nov 2022, 14:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 032804-2022-1-1
- Signed
- 4 Nov 2022
- Value
- £800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
- See VI..4.3 belowReview contact point
Framework contractors & participating bidders
3 commercial parties on the notice- Kingsmead Marquees LtdFramework contractor
- Relocatable LtdFramework contractor
- Simon Florey and Son Marquee Hire LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria