Find a TenderAwarded

Published 28 Feb 2023, 12:15 GMT

Official UK procurement notice

Lumen Learning Trust - Payroll, HR Administration and Associated Services

Official notice

Authority: Lumen Learning Trust

ServicesRestricted procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ26)

Published estimate£200,000exc. VAT32.9% below published estimate

Submissions closed 30 Mar 2023awarded 10 Jul 2023

Awarded to Orovia Education

What is being bought

Published requirement description

Lumen Learning Trust is currently out to tender for the provision of a Payroll, HR Administration and Associated ServicesPlease allow sufficient time to make your return as late returns will not be accepted.Any questions relating to this tender should be made via the correspondence section of this website.

Recurrence: Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options

CPV: Payroll management services · Personnel and payroll services

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£200,000

Delivery: South East · Full details in tender documentation

Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

79211110 Payroll management services 79631000 Personnel and payroll services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 85%Price: 15%

Published sub-criteria (2)

All criteria are stated only in the procurement documents: 85%
price: 15%

Published award criteria (2)

All criteria are stated only in the procurement documents: 85
Price: 15

What this means for your bid

Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options
First published: 28 Feb 2023, 12:15 GMT
Last source update: 25 Jul 2023, 14:22 BST
Authority reference: MPN-10248
FTS notice number: 2023/S 000-021490
Classification (CPV): Payroll management servicesPersonnel and payroll services
Delivery area: South East (UKJ26)
Official registry OCID: ocds-h6vhtk-03acba Find a Tender

Review and risk notes

Review procedure: Lumen Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 30 Mar 2023, 17:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/minervapcs/aspx/Home ↗

Timeline

30 Mar 2023 → 25 Jul 2023 · 3 dates

Submission deadline
30 Mar 2023, 17:00 BST
Invitations to tender expected
28 Apr 2023, 00:00 BST
Notice published
25 Jul 2023, 14:22 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
25 Jul 2023, 14:22 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £134,2351 contract exc. VAT

Bids received 42 from SMEs

Contracts signed 1latest 10 Jul 2023

Awarded to	Value	Date	Status
Orovia EducationSMEPayroll, HR Administration and Associated Services	£134,235 †	—	Awarded

Contracts

Payroll, HR Administration and Associated Services · Orovia EducationSME
Signed
10 Jul 2023
Value
£134,235
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	2	—	—

Contracting authority & participating public bodies

Lumen Learning Trust

Contracting authorityEducation InstituteEducation Saxon Primary School, Briar Road, Shepperton, South East, TW17 0JBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Orovia EducationAwarded supplier Melton Court, Gibson Lane South, , Melton, Yorkshire & Humber, HU14 3HH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria