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Published 2 Jun 2023, 12:57 BST

Official UK procurement notice

Lotted Gas Services and Reactive Repairs

Official notice

Authority: Key Housing Association (Housing)

2 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM6)
Awarded value£1,036,5152 contracts · exc. VAT
Submissions closed 3 Jul 2023awarded 23 Aug 2023
Awarded to James Frew Ltd, Richard Irvin FM Limited2 awards

What is being bought2 lots · detail below

Published requirement description

Gas Services and Reactive Repairs Contract to approximately 576 (gas) dwellings in the Southern and Central regions of Scotland and 65 in the Highlands of Scotland for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.

The contract is offered in 2 lots as listed below, bidder can bid for any number of lots i.e. Lot 1 only or Lot 2 only or both Lots 1 & 2

Lot 1 – Southern and Central Scotland – 576 dwellings

Lot 2 – Highlands of Scotland – 65 dwellings

  • Recurrence: See ITT for details

CPV: Gas appliance maintenance services · Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Southern and Central Scotland – 576 dwellingsAwardedRenewal
Delivery: Scotland · As Address List
Extensions: Adhoc Boiler changes and associated works Adhoc Full System renewal and associated works Any other works in connection with heating systems · The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.Variant bids: not allowed
50000000 Repair and maintenance services50531200 Gas appliance maintenance services
Lot #2Highlands of Scotland – 65 dwellingsAwardedRenewal
Delivery: Scotland · As Address List
Extensions: Adhoc Boiler changes and associated works Adhoc Full System renewal and associated works Any other works in connection with heating systems · The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.Variant bids: not allowed
50531200 Gas appliance maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost of Service: 40%
Published award criteria (2)
  • Quality: 60%
  • Cost of Service: 40%
Lot distribution rule: Any combination
Conditions of participation2
  • Suitability

    They must hold membership and accreditations with GasSafe and NICEIC or SELECT or Part ‘P’ or equivalent organisations.

  • Technical & professional ability

    They must hold membership and accreditations with GasSafe and NICEIC or SELECT or Part ‘P’ or equivalent organisations.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · See ITT for details
First published
2 Jun 2023, 12:57 BST
Last source update
9 Sept 2026, 10:24 BST
Award evaluation window
3 Jul 2023 – …
FTS notice number
2026/S 000-085236
Classification (CPV)
Gas appliance maintenance servicesRepair and maintenance services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-03d34d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See KPIs in the tender pack

Publisher note: (SC Ref:842505)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
3 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
3 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

3 Jul 2023 → 9 Sept 2026 · 3 dates
  1. Submission deadline
    3 Jul 2023, 12:00 BST
  2. Bids opened
    3 Jul 2023, 12:00 BST
  3. Notice published47 days ago
    9 Sept 2026, 10:24 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    9 Sept 2026, 10:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,036,5152 contracts exc. VAT
Bids received 44 from SMEs
Contracts signed 2latest 23 Aug 2023
Awarded toValueDateStatus
Lot 1 · Southern and Central Scotland – 576 dwellings1 award
James Frew LtdSME£598,424 †—Awarded
Lot 2 · Highlands of Scotland – 65 dwellings1 award
Richard Irvin FM Limited£438,091 †—Awarded

Contracts

  • Southern and Central Scotland – 576 dwellings · James Frew LtdSME

    Signed
    23 Aug 2023
    Value
    £598,424
    Status
    active

  • Highlands of Scotland – 65 dwellings · Richard Irvin FM Limited

    Signed
    23 Aug 2023
    Value
    £438,091
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Southern and Central Scotland – 576 dwellings2bids · 2 electronic2——
2 · Highlands of Scotland – 65 dwellings2bids · 2 electronic2——

Contracting authority & participating public bodies

Key Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities The Square, 70 Renton Street, Glasgow, Scotland, G4 0HTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Bidders & participating suppliers

2 commercial parties on the notice
  • James Frew LtdAwarded supplier James Frew Ltd, 83 New Street, Stevenston, Scotland, KA20 3HD
  • Richard Irvin FM LimitedAwarded supplier Ardent West , North Esplanade West, Aberdeen, UK, AB11 5QH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria