Official UK procurement notice
ID 5308010 - DoJ - NIPS - Supply and Delivery of Kitchen and Catering Items
Authority: Northern Ireland Prison Service (Central government)·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionThe Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJNI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland, which comprise of Maghaberry and Magilligan, accommodating adult male prisoners, and Hydebank Wood College, which accommodates both male and female students. The Northern Ireland Prison Service (NIPS) wishes to establish a contract(s) for the supply and delivery of assorted kitchen Items. The requirement has been split into six Lots: Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers, Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils, Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers, Lot 4 – Polypropylene and Polycarbonate Items, Lot 5 – Storage Containers, Bags, Disposable Items and Accessories, and Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories. The contract will be for a period of three (3) years followed by two optional one-year extension periods.
CPV: Catering equipment · Catering supplies · Disposable catering supplies · Kitchen equipment, household and domestic items and catering supplies
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£750,000 together) · a supplier may bid for at most 6 of them · same evaluation weights on every lotLot #1Delph Plates, Bowls, Beakers, Cups and SaucersAwardedPublished value£5,000
Lot #2Plastic Jugs, Bowls, Beakers, Bottles and Cooking UtensilsAwardedPublished value£10,000
Lot #3Stainless Steel Cooking Utensils, Cutlery and ContainersAwardedPublished value£10,000
Lot #4Polypropylene and Polycarbonate ItemsAwardedPublished value£300,000
Lot #5Storage Containers, Bags, Disposable Items and AccessoriesAwardedPublished value£300,000
Lot #6Miscellaneous Kitchen and Catering Items, Cloths and AccessoriesAwardedPublished value£125,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 25%
- Quantitative: 75%
Published award criteria (2)
- Qualitative: 25
- Quantitative: 75
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 May 2024, 16:34 BST
- Last source update
- 21 Feb 2025, 16:09 GMT
- Award evaluation window
- 10 Jun 2024 – …
- FTS notice number
2025/S 000-006975- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045818Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e a minimum of 10 calendar days). That notification provided full information on the award decision. That provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Neither CPD nor the Northern Ireland Prison Service can provide any guarantee as to the. level of business under this contract. The. estimated contract values are broad estimates only; they include additional quantum for unforeseen demand and to future proof.. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will. be payable to a contractor should the actual demand be less than that. stated. Contract monitoring: the successful Contractor(s). performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It. means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they. will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the. matter will be escalated to senior management in CPD for. further action. If this occurs and their performance still does not improve to. satisfactory. levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued. with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of. written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. period of up to 3 years from the date of issue of the notice. The Authority expressly reserves the rights: (i) not to award any contract as. a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content. and structure of the tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and. (iv) to award contract(s) in stages. And under no circumstances will the Authority be liable for any costs incurred by Candidates.
How it was run
Official notice- Submission deadline
- 10 Jun 2024, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Jun 2024, 15:30 BST
Timeline
10 Jun 2024 → 21 Feb 2025 · 4 dates- Submission deadline10 Jun 2024, 15:00 BST
- Bids opened10 Jun 2024, 15:30 BST
- Bids must remain valid until8 Oct 2024, 23:59 BST
- Notice published21 Feb 2025, 16:09 GMT
Notice history
2 events · 2 releases on Find a Tender · since 21 Feb 2025- Status changed to complete21 Feb 2025, 16:09 GMT
- Buyer details updated21 Feb 2025, 16:09 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Delph Plates, Bowls, Beakers, Cups and Saucers1 award | |||
| Withheld for security reasons | £5,000 † | — | Awarded |
| Lot 2 · Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils1 award | |||
| Withheld for security reasons | £10,000 † | — | Awarded |
| Lot 3 · Stainless Steel Cooking Utensils, Cutlery and Containers1 award | |||
| Withheld for security reasons | £10,000 † | — | Awarded |
| Lot 4 · Polypropylene and Polycarbonate Items1 award | |||
| Withheld for security reasons | £300,000 † | — | Awarded |
| Lot 5 · Storage Containers, Bags, Disposable Items and Accessories1 award | |||
| Withheld for security reasons | £300,000 † | — | Awarded |
| Lot 6 · Miscellaneous Kitchen and Catering Items, Cloths and Accessories1 award | |||
| Withheld for security reasons | £125,000 † | — | Awarded |
Contracts
Lot 1 – Delph Plates, Bowls, Beakers, Cups and Saucers · Withheld for security reasons
- Signed
- 21 Feb 2025
- Value
- £5,000
- Status
- active
Lot 2 – Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils · Withheld for security reasons
- Signed
- 21 Feb 2025
- Value
- £10,000
- Status
- active
Lot 3 – Stainless Steel Cooking Utensils, Cutlery and Containers · Withheld for security reasons
- Signed
- 21 Feb 2025
- Value
- £10,000
- Status
- active
Lot 4 – Polypropylene and Polycarbonate Items · Withheld for security reasons
- Signed
- 21 Feb 2025
- Value
- £300,000
- Status
- active
Lot 5 – Storage Containers, Bags, Disposable Items and Accessories · Withheld for security reasons
- Signed
- 21 Feb 2025
- Value
- £300,000
- Status
- active
Lot 6 - Miscellaneous Kitchen and Catering Items, Cloths and Accessories · Withheld for security reasons
- Signed
- 21 Feb 2025
- Value
- £125,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Delph Plates, Bowls, Beakers, Cups and Saucers | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 2 · Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 3 · Stainless Steel Cooking Utensils, Cutlery and Containers | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 4 · Polypropylene and Polycarbonate Items | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 5 · Storage Containers, Bags, Disposable Items and Accessories | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 6 · Miscellaneous Kitchen and Catering Items, Cloths and Accessories | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Review body
Bidders & participating suppliers
1 commercial party on the notice- withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.