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Find a TenderAwardedContract details notice
Published 16 May 2025, 08:43 BST

Official UK procurement notice

Materials Group B - (Inc Fixings, Ironmongery, Hand Tools, Drill, Bits & Blades and KeyKlamp Materials)

Official notice

Authority: KINGSTOWN WORKS LIMITED (Public body)

5 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Construction Materials & Prefab (44) Delivery: Yorkshire & Humber (UKE1)
Final published estimate£1,520,000initial estimate £380,000 · 1 value update
Submissions closed 27 Jun 2025awarded 17 Jul 2025
Awarded to T & D SUPPLIES LIMITED +3 more4 awards
Contract term 2 yrsends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Aug 2025

What is being bought5 lots · detail below

Published requirement description

3.2. Lot 1 - Drills, Bits & Blades. - Used throughout the business for the general maintenance and repairs to properties. Historically we have had issues with poor quality products that simply aren't fit for purpose. Please ensure products supplied are of a recognised brand quality. Ie Bosch, Makita and Faithful have all proven to be of good quality. If in doubt, please check if a product/brand would be acceptable. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City for collections.

3.3. Lot 2 - Fixings - Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections.

3.4. Lot 3 - Ironmongery - Used throughout the business for the general maintenance and repairs to properties. Items marked in Red in this lot are specified for fire rating purposes and have been specifically chosen as part of a fire tested door system. These are classed as a critical product range that must be available and of course, not substituted. A counter service within the City for collections is required for this lot to allow for collections.

3.5. Lot 4 - Hand Tools and accessories. - Used by Operatives in all areas of the business. A counter service within the City for collections is required for this lot to allow for collections.

3.6. Lot 5 - Kee klamp. - Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections.

CPV: Other miscellaneous construction materials

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£1,520,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Drills, Bits and BladesAwardedRenewal 2 yrsSMEPublished value£84,000

Used throughout the business for the general maintenance and repairs to properties. Historically we have had issues with poor quality products that simply aren't fit for purpose. Please ensure products supplied are of a recognised brand quality. Ie Bosch, Makita and Faithful have all proven to be of good quality. If in doubt, please check if a product/brand would be acceptable. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City for collections. Estimated annual spend of £21,000pa +VAT.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £84,000 exc. VAT · £100,800 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 3.12.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.12.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement. · Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1).
44192000 Other miscellaneous construction materials
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.

Lot #2FixingsAwardedRenewal 2 yrsSMEPublished value£104,000

Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections by operatives. Estimated annual spend of £26,000pa +VAT.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £104,000 exc. VAT · £124,800 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 3.12.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.12.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement. · Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1).
44192000 Other miscellaneous construction materials
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.

Lot #3IronmongeryAwardedRenewal 2 yrsSMEPublished value£1,232,000

Used throughout the business for the general maintenance and repairs to properties. Items marked in Red in this lot are specified for fire rating purposes and have been specifically chosen as part of a fire tested door system. These are classed as a critical product range that must be available and of course, not substituted. A counter service within the City for collections is required for this lot to allow for collections by operatives. Estimated annual spend of £308,000pa +VAT.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £1,232,000 exc. VAT · £1,478,400 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 3.12.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.12.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement. · Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1).
44192000 Other miscellaneous construction materials
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.

Lot #4Hand Tools and AccessoriesAwardedRenewal 2 yrsSMEPublished value£72,000

Used by Operatives in all areas of the business. A counter service within the City for collections is required for this lot to allow for collections by opeatives. Estimated annual spend of £18,000pa +VAT.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £72,000 exc. VAT · £86,400 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 3.12.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.12.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement. · Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1).
44192000 Other miscellaneous construction materials
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.

Lot #5KeeKlampAwardedRenewal 2 yrsSMEPublished value£28,000

Used throughout the business for the general maintenance and repairs to properties. A counter service within the City for collections is required for this lot to allow for collections by operatives. Estimated annual spend of £7,000pa +VAT.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £28,000 exc. VAT · £33,600 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 3.12.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.12.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement. · Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1).
44192000 Other miscellaneous construction materials
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation · identical on every lot1
  • Economic & financial standing

    3.11.3. The supplier must be able to provide a citywide service. KWL require the Supplier to have local premises from which KWL operatives are able to collect materials (counter service). In addition to the supplier delivering to KWL's main stores. Ideally in order to accommodate this requirement it is anticipated that the Supplier will provide one central facility or two depots within the East and West areas of the city respectively but must have premises within the HU 1-9 postcode range.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 May 2025, 08:43 BST
Last source update
12 Sept 2025, 11:04 BST
Award evaluation window
Submission end – 23 Jul 2025
Authority reference
119/25
FTS notice number
2025/S 000-021996
Latest notice
Contract details notice (UK7)
Classification (CPV)
Other miscellaneous construction materials
Delivery area
Yorkshire & Humber (UKE1)
Official registry OCID
ocds-h6vhtk-051530 Find a Tender

How it was run

Official notice
Submission deadline
27 Jun 2025, 12:00 BST
Clarification deadline
21 Jun 2025, 12:00 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Via email to [email protected]

Timeline

16 May 2025 → 12 Sept 2025 · 8 dates
  1. Tender notice published
    16 May 2025, 08:43 BST
  2. Clarification questions by
    21 Jun 2025, 12:00 BST
  3. Submission deadline
    27 Jun 2025, 12:00 BST
  4. Assessment summaries sent
    17 Jul 2025, 00:00 BST
  5. Award decision expected by
    23 Jul 2025, 23:59 BST
  6. Standstill ends
    30 Jul 2025, 23:59 BST
  7. Contract starts
    1 Aug 2025, 00:00 BST
  8. Latest notice published399 days ago
    12 Sept 2025, 11:04 BST

Notice history

10 events · 4 releases on Find a Tender · since 16 May 2025
  1. Tender notice published
    16 May 2025, 08:43 BST
    UK4
  2. Tender notice published
    12 Jun 2025, 09:08 BST
    UK4
  3. Published value updated to £1,520,000
    12 Jun 2025, 09:08 BST
    was £380,000
  4. Deadline moved to 27 Jun 2025, 12:00 BST
    12 Jun 2025, 09:08 BST
    +7 days · was 20 Jun 2025, 12:00 BST
  5. Contract award notice published
    21 Jul 2025, 10:56 BST
    UK6
  6. Status changed to complete
    21 Jul 2025, 10:56 BST
  7. Contract signature expected
    29 Jul 2025, 23:59 BST
    scheduled
  8. Contract signature expected
    30 Jul 2025, 23:59 BST
    scheduled
  9. Contract signature expected
    1 Aug 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    12 Sept 2025, 11:04 BST
    UK7
Published amendments (1)

In response to requests to extend the deadline due to the large number of products listed to review. We have decided to add an additional week. We are unlikely to consider any further extensions. Change of contract value. Previously advertised as a value PA. Now updated to show the total contract value over the potential 4 years. No other amendments have been made.

Routine re-releases (4)
  • 2025-05: 1 release · 16 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £579,1754 awards exc. VAT
Bids received 2313 from SMEs
Contracts signed 4latest 1 Aug 2025
Awarded toValueDateStatus
Lot 3 · Ironmongery1 award
STARK BUILDING MATERIALS UK LIMITED1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029Extensions: Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1). Extensions will be offered based on supplier performance and continued best value to the business.£300,79817 Jul 2025Awarded
Lot 4 · Hand Tools and Accessories1 award
CARBIDE (UK) LIMITEDSME1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029Extensions: Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1). Extensions will be offered based on supplier performance and continued best value to the business.£57,72417 Jul 2025Awarded
Lot 5 · KeeKlamp1 award
F.R. SCOTT LIMITEDSMELot 5 - Materials Group B - Keyklamp1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029Extensions: Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1). Extensions will be offered based on supplier performance and continued best value to the business.£27,77417 Jul 2025Awarded
Across several lots1 award
T & D SUPPLIES LIMITEDSMELots 1 & 2 - Drills, Bits & Blades / Fixings1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029Extensions: Contract to commence 01 August 2025 to 31 July 2027 with an option to extend by a further 2 years (1 + 1). Extensions will be offered based on supplier performance and continued best value to the business.£192,87917 Jul 2025Awarded

Contracts

  • Lots 1 & 2 - Drills, Bits & Blades / Fixings · T & D SUPPLIES LIMITEDSME

    Signed
    1 Aug 2025
    Value
    £192,879
    Period
    1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    3.9. The contract will be for a 2-year period commencing on 01 August 2025. The contracts may be extended for a further 2 year period (2 + 1 + 1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
    3 agreed KPIs: On Time Deliveries · Invoice Accuracy & Credits · Overall Contract Performance
    • On Time Deliveries
    • Invoice Accuracy & Credits
    • Overall Contract Performance

  • Lot 3 - Ironmongery · STARK BUILDING MATERIALS UK LIMITED

    Signed
    1 Aug 2025
    Value
    £300,798
    Period
    1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    3.9. The contract will be for a 2-year period commencing on 01 August 2025. The contracts may be extended for a further 2 year period (2 + 1 + 1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
    3 agreed KPIs: On Time Deliveries · Invoice Accuracy & Credits · Overall Contract Performance
    • On Time Deliveries
    • Invoice Accuracy & Credits
    • Overall Contract Performance

  • Lot 4 - Hand Tools and Accessories · CARBIDE (UK) LIMITEDSME

    Signed
    1 Aug 2025
    Value
    £57,724
    Period
    1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    3.9. The contract will be for a 2-year period commencing on 01 August 2025. The contracts may be extended for a further 2 year period (2 + 1 + 1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
    3 agreed KPIs: On Time Deliveries · Invoice Accuracy & Credits · Overall Contract Performance
    • On Time Deliveries
    • Invoice Accuracy & Credits
    • Overall Contract Performance

  • Lot 5 - Materials Group B - Keyklamp · F.R. SCOTT LIMITEDSME

    Signed
    1 Aug 2025
    Value
    £27,774
    Period
    1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    3.9. The contract will be for a 2-year period commencing on 01 August 2025. The contracts may be extended for a further 2 year period (2 + 1 + 1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
    3 agreed KPIs: On Time Deliveries · Invoice Accuracy & Credits · Overall Contract Performance
    • On Time Deliveries
    • Invoice Accuracy & Credits
    • Overall Contract Performance

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Drills, Bits and Blades5final-stage tenders · 8 at stage one30—
2 · Fixings5final-stage tenders · 7 at stage one30—
3 · Ironmongery3final-stage tenders · 4 at stage one10—
4 · Hand Tools and Accessories5final-stage tenders · 8 at stage one30—
5 · KeeKlamp5final-stage tenders · 6 at stage one30—

Contracting authority & participating public bodies

KINGSTOWN WORKS LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: 05867235 · GB-PPON: PZNJ-9546-YRLG Unit 2 Connaught Road, Hull, Yorkshire & Humber, HU7 3APContact name, email

Bidders & participating suppliers

4 commercial parties on the notice
  • CARBIDE (UK) LIMITEDAwarded supplierGB-COH: 10440807GB-PPON: PNBN-2899-CCVW Rotary House, Hull, Yorkshire & Humber, HU5 4HFContact email
  • F.R. SCOTT LIMITEDAwarded supplierGB-COH: 00399387GB-PPON: PQHT-4591-TZTQ 32/34 Canning St, North Humberside, Yorkshire & Humber, HU2 8QSContact email
  • STARK BUILDING MATERIALS UK LIMITEDAwarded supplierGB-COH: 01647362GB-PPON: PCGZ-2339-GGDT Merchant House, Binley Business Park, Harry Weston Road, Coventry, West Midlands, CV3 2TTContact email
  • T & D SUPPLIES LIMITEDAwarded supplierGB-COH: 06443891GB-PPON: PGZG-1736-TTTV 650 Anlaby Road, Hull, Yorkshire & Humber, HU3 6UUContact email, phone

Official documents & specifications (10)

Official links; attachments are not copied

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