Official UK procurement notice
P0303A HYWEL DDA ARTS REFERRAL PATHWAY (HARP)
Authority: Hywel Dda University Health Board (Central government)·Consortium: 3 public authorities
What is being bought4 lots · detail below
Published requirement descriptionAn Arts & Health programme (visual arts and crafts/mixed media programme) will be offered to patients who regularly present at GP
surgeries in Ceredigion, Pembrokeshire and Carmarthenshire living with a chronic condition and/or pain, social isolation and mental health
difficulties as a result of circumstances/condition to improve health and wellbeing.
The project will be delivered by an experienced arts organisation/s with a track record of delivering high quality arts provision to improve
CPV: Miscellaneous health services
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1CeredigionAwardedRenewal
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the Competitive Process
Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Lot #2PembrokeshireAwarded
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the Competitive Process
Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Lot #3Carmarthenshire AAwarded
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the Competitive Process
Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Lot #4Carmarthenshire BAwarded
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the Competitive Process
Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 50
- Social Value: 20
- Price: 30
- Suitability
The appointed arts partner(s) will co-create high-quality arts intervention programmes in collaboration with attendees.
38 sessions will run weekly. Each session will last 2 hours and take place on a regular day and time agreed by all attendees and partners, at an accessible venue.
Patients will be referred for a maximum of 16 weeks. During this time, the artist will support participants to develop the skills, knowledge, and confidence to engage in community provision after completing HARP.
Workshops will have a limited number of participants (exact number to be confirmed).
At least two professional artists will support the delivery of each workshop.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jan 2026, 12:44 GMT
- Last source update
- 6 Aug 2026, 17:09 BST
- Award evaluation window
- 23 Feb 2026 – …
- Authority reference
P0303A- FTS notice number
2026/S 000-074985- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0612f2Find a Tender
Publisher note: This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the award to a provider under the Competitive Process, this notice serves as an award of contract under the PSR Wales. (WA Ref:168867)
How it was run
Official notice- Submission deadline
- 20 Feb 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 Feb 2026, 12:00 GMT
Timeline
20 Feb 2026 → 6 Aug 2026 · 4 dates- Submission deadline237 days ago20 Feb 2026, 12:00 GMT
- Bids opened234 days ago23 Feb 2026, 12:00 GMT
- Contract starts186 days ago13 Apr 2026, 00:00 BST
- Notice published70 days ago6 Aug 2026, 17:09 BST
Notice history
3 events · 7 releases on Find a Tender · since 23 Mar 2026- Status changed to complete23 Mar 2026, 14:56 GMT
- Buyer details updated6 Aug 2026, 16:28 BST
- Buyer details updated6 Aug 2026, 16:56 BST
Published amendments (1)
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act do not apply to this award. This contract has now been formally awarded using the competitive pr…
Routine re-releases (7)
- 2026-08: 1 release · 6 Aug 2026
- 2026-05: 1 release · 1 May 2026
- 2026-03: 1 release · 23 Mar 2026
- 2026-01: 1 release · 30 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ceredigion2 awards | |||
| A4W Innovation C.I.C.SME | — | — | Awarded |
| A4W Innovation C.I.C.SME | — | — | Awarded |
| Lot 2 · Pembrokeshire2 awards | |||
| Span ArtsSME | — | — | Awarded |
| Span ArtsSME | — | — | Awarded |
| Lot 3 · Carmarthenshire A2 awards | |||
| PeopleSpeakUpSME | — | — | Awarded |
| PeopleSpeakUpSME | — | — | Awarded |
| Lot 4 · Carmarthenshire B2 awards | |||
| Arts Care Gofal CelfSME | — | — | Awarded |
| Arts Care Gofal CelfSME | — | — | Awarded |
Contracts
Lot 1 - Ceredigion · A4W Innovation C.I.C.SME
- Signed
- 23 Mar 2026
- Value
- £36,520
- Period
- … – 12 Apr 2027
- Status
- active
Lot 2 - Pembrokeshire · Span ArtsSME
- Signed
- 23 Mar 2026
- Value
- £36,520
- Period
- … – 12 Apr 2027
- Status
- active
Lot 3 - Carmarthenshire A · PeopleSpeakUpSME
- Signed
- 23 Mar 2026
- Value
- £36,520
- Period
- … – 12 Apr 2027
- Status
- active
Lot 4 - Carmarthenshire B · Arts Care Gofal CelfSME
- Signed
- 23 Mar 2026
- Value
- £36,520
- Period
- … – 12 Apr 2027
- Status
- active
Lot 1 - Ceredigion · A4W Innovation C.I.C.SME
- Signed
- 23 Mar 2026
- Value
- £18,260
- Period
- 13 Apr 2026 – 12 Apr 2027
- Status
- active
- Change Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Lot 2 - Pembrokeshire · Span ArtsSME
- Signed
- 23 Mar 2026
- Value
- £18,260
- Period
- 13 Apr 2026 – 12 Apr 2027
- Status
- active
- Change Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Lot 3 - Carmarthenshire A · PeopleSpeakUpSME
- Signed
- 23 Mar 2026
- Value
- £18,260
- Period
- 13 Apr 2026 – 12 Apr 2027
- Status
- active
- Change Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Lot 4 - Carmarthenshire B · Arts Care Gofal CelfSME
- Signed
- 23 Mar 2026
- Value
- £18,260
- Period
- 13 Apr 2026 – 12 Apr 2027
- Status
- active
- Change Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Competitive Process confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ceredigion | 1bids · 1 electronic | 1 | — | — |
| 2 · Pembrokeshire | 1bids · 1 electronic | 1 | — | — |
| 3 · Carmarthenshire A | 1bids · 1 electronic | 1 | — | — |
| 4 · Carmarthenshire B | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityBody governed by public lawHealth
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- A4W Innovation C.I.C.Awarded supplier
- Arts Care Gofal CelfAwarded supplier
- PeopleSpeakUpAwarded supplier
- Span ArtsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria