Official UK procurement notice
Supply and Dist of Wholesale (Amb,Chilled,Fro), Snacks Conf & Soft Drinks Fresh Produce (F&V, Dairy) to Gloucestershire College
Authority: Gloucestershire College (Pelican) (Education)
Sectors: Food, beverages, tobacco and related products (15) Delivery: UK
Published estimate£780,184envelope for 3 lots · £872,996 inc. VAT
Submissions closed 13 Oct 2025awarded 9 Dec 2025
Awarded to Bidfood +2 more3 awards
Contract term 3 yrsends 12 Jan 2029 · up to 12 Jan 2030 with extensions · starts 12 Jan 2026
What is being bought3 lots · detail below
Published requirement descriptionSupply and Distribution of Wholesale (Ambient, Chilled, Frozen), Snacks, Confectionary & Soft Drinks and Fresh Produce (Fruit & Vegetables and Dairy) to Gloucestershire College
- No preliminary market engagement: Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
CPV: Cocoa; chocolate and sugar confectionery · Dairy products · Food, beverages, tobacco and related products · Fruit, vegetables and related products · Miscellaneous food products and dried goods · Non-alcoholic beverages · Rusks and biscuits; preserved pastry goods and cakes · Sugar and related products
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£780,184 together) · same conditions of participation on every lot · evaluation weights differ by lotLot #1Ambient, Chilled, FrozenAwardedRenewalPublished value£168,052
Ambient, Chilled, Frozen products
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As included in tender docs
- Technical & professional ability
As included in tender docs
Lot #2Snacks, Confectionary, Soft DrinksAwardedRenewalPublished value£447,624
Snacks, Confectionary, Soft Drinks products
15820000 Rusks and biscuits; preserved pastry goods and cakes15830000 Sugar and related products15840000 Cocoa; chocolate and sugar confectionery15890000 Miscellaneous food products and dried goods15980000 Non-alcoholic beverages
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As included in tender docs
- Technical & professional ability
As included in tender docs
Lot #3Fresh Produce (Fruit & Vegetables and Dairy)AwardedRenewalPublished value£164,508
Fresh Produce (Fruit & Vegetables and Dairy) products
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As included in tender docs
- Technical & professional ability
As included in tender docs
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Ambient, Chilled, Frozen | 20% | 70% | 10% | |
| 2 · Snacks, Confectionary, Soft Drinks | 20% | 70% | 10% | |
| 3 · Fresh Produce (Fruit & Vegetables and Dairy) | 30% | 60% | 10% |
Conditions of participation · identical on every lot2
- Economic & financial standing
As included in tender docs
- Technical & professional ability
As included in tender docs
What this means for your bid
- Price carries 60–70 points depending on the lot; most lots put it at 70 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Sept 2025, 16:28 BST
- Last source update
- 17 Feb 2026, 09:52 GMT
- Award evaluation window
- Submission end – 17 Nov 2025
- Authority reference
GLOUC01- FTS notice number
2025/S 000-055946- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0598dfFind a Tender- Contract terms summary
via Avendra eBilling
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 13 Oct 2025, 10:00 BST
- Clarification deadline
- 5 Oct 2025, 16:30 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
11 Sept 2025 → 17 Feb 2026 · 8 dates- Tender notice published11 Sept 2025, 16:28 BST
- Clarification questions by377 days ago5 Oct 2025, 16:30 BST
- Submission deadline369 days ago13 Oct 2025, 10:00 BST
- Award decision expected by333 days ago17 Nov 2025, 23:59 GMT
- Assessment summaries sent312 days ago9 Dec 2025
- Standstill ends302 days ago18 Dec 2025, 23:59 GMT
- Contract starts278 days ago12 Jan 2026
- Latest notice published242 days ago17 Feb 2026, 09:52 GMT
Notice history
5 events · 3 releases on Find a Tender · since 11 Sept 2025- Tender notice published11 Sept 2025, 16:28 BSTUK4
- Contract award notice published9 Dec 2025, 11:30 GMTUK6
- Status changed to complete9 Dec 2025, 11:30 GMT
- Contract signature expected19 Dec 2025, 23:59 GMTscheduled
- Contract details notice published17 Feb 2026, 09:52 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value £780,1843 awards exc. VAT
Bids received 169 from SMEs
Contracts signed 3latest 19 Dec 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ambient, Chilled, Frozen1 award | |||
| BidfoodLot 1 Ambient Chilled Frozen12 Jan 2026 – 12 Jan 2029 · up to 12 Jan 2030Extensions: Optional 12 month extension with agreement from client and supplier · Options: Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client. | £168,052 | 9 Dec 2025 | Awarded |
| Lot 2 · Snacks, Confectionary, Soft Drinks1 award | |||
| SNACKLINE DIRECT LTDSMELot 2 Snacks Confectionary Soft Drinks12 Jan 2026 – 12 Jan 2029 · up to 12 Jan 2030Extensions: Optional 12 month extension with agreement from client and supplier · Options: Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client. | £447,624 | 9 Dec 2025 | Awarded |
| Lot 3 · Fresh Produce (Fruit & Vegetables and Dairy)1 award | |||
| Arthur DavidLot 3 Fresh Produce (Fruit & Vegetables and Dairy)12 Jan 2026 – 12 Jan 2029 · up to 12 Jan 2030Extensions: Optional 12 month extension with agreement from client and supplier · Options: Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client. | £164,508 | 9 Dec 2025 | Awarded |
Contracts
Lot 1 Ambient Chilled Frozen · Bidfood
- Signed
- 19 Dec 2025
- Value
- £168,052
- Period
- 12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029 with extensions
- Status
- active
- Extensions
- Optional 12 month extension with agreement from client and supplier
- Options
- Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
Lot 2 Snacks Confectionary Soft Drinks · SNACKLINE DIRECT LTDSME
- Signed
- 19 Dec 2025
- Value
- £447,624
- Period
- 12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029 with extensions
- Status
- active
- Extensions
- Optional 12 month extension with agreement from client and supplier
- Options
- Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
Lot 3 Fresh Produce (Fruit & Vegetables and Dairy) · Arthur David
- Signed
- 19 Dec 2025
- Value
- £164,508
- Period
- 12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029 with extensions
- Status
- active
- Extensions
- Optional 12 month extension with agreement from client and supplier
- Options
- Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ambient, Chilled, Frozen | 3final-stage tenders · 4 at stage one | 1 | 0 | — |
| 2 · Snacks, Confectionary, Soft Drinks | 7final-stage tenders | 4 | 0 | — |
| 3 · Fresh Produce (Fruit & Vegetables and Dairy) | 6final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- Arthur DavidAwarded supplier
- BidfoodAwarded supplier
- Snackline Direct LtdAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications GLOUC01 tender documents.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender