Official UK procurement notice
ID 5801143 - DoJ - NIPS Supply, Delivery and Repair of Electrical Items for NIPS Stores and Prisoner Tuckshop 2025
Authority: Northern Ireland Prison Service (Central government)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
CPV: Electrical domestic appliances
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£2,000,000 together) · a supplier may bid for at most 5 of them · evaluation weights differ by lotLot #1White GoodsAwardedRenewalPublished value£750,000
Lot #2section ATV, Radio, HiFi, DVD and Personal Items section BTuck Shop ItemsAwardedRenewalPublished value£850,000
Lot #3Microwaves, Kettles, Toasters, Irons, BatteriesAwardedRenewalPublished value£200,000
Lot #4Heaters, Fans, LampsAwardedRenewalPublished value£100,000
Lot #5YJA ItemsAwardedRenewalPublished value£100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · White Goods | 30% | 70% | |
| 2 · section ATV, Radio, HiFi, DVD and Personal Items section BTuck Shop Items | 30% | 70% | |
| 3 · Microwaves, Kettles, Toasters, Irons, Batteries | 30% | 70% | |
| 4 · Heaters, Fans, Lamps | 30% | 70% | |
| 5 · YJA Items | 30% | 70% |
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Feb 2025, 10:02 GMT
- Last source update
- 6 May 2025, 12:36 BST
- Award evaluation window
- 19 Mar 2025 – …
- FTS notice number
2025/S 000-019068- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04df08Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended), and incorporated a standstill period at the point information on the awards of the contracts was communicated to tenderers. Those notifications provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award decision before the. contracts were entered into.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). The contract value listed is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractor's performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 19 Mar 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 19 Mar 2025, 15:30 GMT
Timeline
19 Mar 2025 → 17 Jun 2025 · 4 dates- Submission deadline19 Mar 2025, 15:00 GMT
- Bids opened19 Mar 2025, 15:30 GMT
- Notice published6 May 2025, 12:36 BST
- Bids must remain valid until17 Jun 2025, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 6 May 2025- Status changed to complete6 May 2025, 12:36 BST
- Buyer details updated6 May 2025, 12:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · White Goods1 award | |||
| Information withheld for security reasons | £750,000 † | — | Awarded |
| Lot 2 · section ATV, Radio, HiFi, DVD and Personal Items section BTuck Shop Items1 award | |||
| Information withheld for security reasonsLot 2 – section A)TV, Radio, HiFi, DVD and Personal Items section B)Tuck Shop Items | £850,000 † | — | Awarded |
| Lot 3 · Microwaves, Kettles, Toasters, Irons, Batteries1 award | |||
| Information withheld for security reasons | £200,000 † | — | Awarded |
| Lot 4 · Heaters, Fans, Lamps1 award | |||
| Information withheld for security reasons | £100,000 † | — | Awarded |
| Lot 5 · YJA Items1 award | |||
| Information withheld for security reasons | £100,000 † | — | Awarded |
Contracts
Lot 1 – White Goods · Information withheld for security reasons
- Signed
- 29 Apr 2025
- Value
- £750,000
- Status
- active
Lot 2 – section A)TV, Radio, HiFi, DVD and Personal Items section B)Tuck Shop Items · Information withheld for security reasons
- Signed
- 29 Apr 2025
- Value
- £850,000
- Status
- active
Lot 3 – Microwaves, Kettles, Toasters, Irons, Batteries · Information withheld for security reasons
- Signed
- 29 Apr 2025
- Value
- £200,000
- Status
- active
Lot 4 – Heaters, Fans, Lamps · Information withheld for security reasons
- Signed
- 29 Apr 2025
- Value
- £100,000
- Status
- active
Lot 5 - YJA Items · Information withheld for security reasons
- Signed
- 29 Apr 2025
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · White Goods | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 2 · section ATV, Radio, HiFi, DVD and Personal Items section BTuck Shop Items | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 3 · Microwaves, Kettles, Toasters, Irons, Batteries | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 4 · Heaters, Fans, Lamps | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 5 · YJA Items | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Northern Ireland Prison ServiceContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.