Official UK procurement notice
Fire Alarm and Emergency Lighting Maintenance for Housing Boroughwide
Authority: London Borough of Wandsworth (Local council)
Sectors: Repair & Maintenance (50) Delivery: London (UKI34)
Final published estimate£2,047,717initial estimate £7,496,075 · 1 value update
Submissions closed 13 Oct 2025awarded 26 Jan 2026
Awarded to Fire Systems Ltd, Smith and Byford4 awards
Contract term 5 yrsends 1 Apr 2031 · up to 1 Apr 2033 with extensions · starts 2 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionTender for the provision of:
- Lot 1 - Inspection, Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems
- Lot 2 - Emergency Lighting Services in Residential Housing Blocks.
- The authority expects to re-tender this requirement around 2 Feb 2026, 23:59 GMT.
- No preliminary market engagement: .
CPV: Repair and maintenance services of electrical building installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,047,717 together) · win at most 1 of them · same evaluation weights on every lotLot #1Fire Alarms and Smoke Ventilation SystemsAwardedRenewalPublished value£833,238
Lot 1 - Inspection, Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems
Lot #2Emergency Lighting ServicesAwardedRenewalPublished value£1,214,479
Lot 2 - Emergency Lighting Services in Residential Housing Blocks
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (3)
- Non-price: 20%
- Price: 70%
- Social Value: 10%
Published award criteria (3)
- Non-price
- Social Value
- Price
Lot distribution rule: Only 1 lot awarded per tenderer (Lot 2 decided first).
What this means for your bid
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Feb 2026
- First published
- 15 Sept 2025, 15:55 BST
- Last source update
- 13 May 2026, 19:50 BST
- Award evaluation window
- Submission end – 2 Feb 2026
- Authority reference
3390- FTS notice number
2025/S 000-056656- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059a81Find a Tender- Contract terms summary
Described in tender documents.
Review and risk notes
- Risks
Described in tender documents.
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 13 Oct 2025, 12:00 BST
- Clarification deadline
- 13 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
- Please register for Atamis here: lb-wandsworth.my.site.com/ProSpend__eSourcing_… ↗ 2. Access the opportunity here: lb-wandsworth.my.salesforce-sites.com ↗
Timeline
15 Sept 2025 → 13 May 2026 · 8 dates- Tender notice published396 days ago15 Sept 2025, 15:55 BST
- Clarification questions by368 days ago13 Oct 2025, 12:00 BST
- Submission deadline368 days ago13 Oct 2025, 12:00 BST
- Assessment summaries sent263 days ago26 Jan 2026
- Award decision expected by255 days ago2 Feb 2026, 23:59 GMT
- Standstill ends253 days ago4 Feb 2026, 23:59 GMT
- Contract starts197 days ago2 Apr 2026, 00:00 BST
- Latest notice published156 days ago13 May 2026, 19:50 BST
Notice history
7 events · 4 releases on Find a Tender · since 15 Sept 2025- Tender notice published15 Sept 2025, 15:55 BSTUK4
- Tender notice published1 Oct 2025, 16:14 BSTUK4
- Published value updated to £2,047,7171 Oct 2025, 16:14 BSTwas £7,496,075
- Contract award notice published26 Jan 2026, 16:54 GMTUK6
- Status changed to complete26 Jan 2026, 16:54 GMT
- Contract signature expected1 Mar 2026, 23:59 GMTscheduled
- Contract details notice published13 May 2026, 19:50 BSTUK7
Published amendments (1)
Contact details (email address): amended. Total value: amended. Lot values: amended.
Routine re-releases (4)
- 2025-09: 1 release · 15 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 4some still in standstill
Awarded value £4,650,0002 awards exc. VAT
Bids received 1313 from SMEs
Contracts signed 2latest 15 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fire Alarms and Smoke Ventilation Systems2 awards | |||
| Fire Systems LtdSMELot 1 - Inspection, Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems for Wandsworth Borough Council Housing2 Apr 2026 – 1 Apr 2031 · up to 1 Apr 2033Extensions: Up to an aggregate of a further two (2) years at the absolute discretion of the Council | £2,400,000 | 26 Jan 2026standstill to 4 Feb 2026 | Standstill |
| Fire Systems LtdSME | — | — | Awarded |
| Lot 2 · Emergency Lighting Services2 awards | |||
| Smith and ByfordLot 2 - Emergency Lighting Services in Residential Housing Blocks for Wandsworth Borough Council Housing2 Apr 2026 – 1 Apr 2031 · up to 1 Apr 2033Extensions: Up to an aggregate of a further two (2) years at the absolute discretion of the Council | £2,250,000 | 26 Jan 2026standstill to 4 Feb 2026 | Standstill |
| Smith and Byford | — | — | Awarded |
Contracts
Lot 1: Inspection, Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems for Wandsworth Borough Council Housing · Fire Systems LtdSME
- Signed
- 15 Mar 2026
- Value
- £2,400,000
- Period
- 2 Apr 2026 – 1 Apr 2031 · up to 1 Apr 2033 with extensions
- Status
- active
- Extensions
- Up to an aggregate of a further two (2) years at the absolute discretion of the Council
No agreed KPIs: There is no KPI reporting requirement as under £5 million under PA2023.
Lot 2 - Emergency Lighting Services in Residential Housing Blocks for Wandsworth Borough Council Housing · Smith and Byford
- Signed
- 15 Mar 2026
- Value
- £2,250,000
- Period
- 2 Apr 2026 – 1 Apr 2031 · up to 1 Apr 2033 with extensions
- Status
- active
- Extensions
- Up to an aggregate of a further two (2) years at the absolute discretion of the Council
No agreed KPIs: There is no KPI reporting requirement as under £5 million under PA2023.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Alarms and Smoke Ventilation Systems | 7final-stage tenders | 7 | 0 | — |
| 2 · Emergency Lighting Services | 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Fire Systems LimitedAwarded supplier
- Smith and Byford LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender