Find a TenderAwardedContract details notice

Published 23 Jan 2026, 15:40 GMT

Official UK procurement notice

Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance

Authority: Dorset & Wiltshire Fire and Rescue Authority (Police & fire)

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44)Construction & Civil Engineering (45)

+1 more

Repair & Maintenance (50)

Delivery listed: Ireland (IE053)South West (UKK)

Published estimate£120,000envelope for 2 lots · £150,000 inc. VAT

Submissions closed 20 Feb 2026awarded 30 Mar 2026

Awarded to Whitehead Building Services2 awards

Contract term 3 yrsends 31 Mar 2029 · up to 1 Apr 2030 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Lot 1 - Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance - Dorset

Lot 2 - Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance - Wiltshire

CPV: Central-heating boilers · Central-heating equipment · Central-heating radiators and boilers and parts · Heating equipment · Heating works · Repair and maintenance services of central heating · Water heaters and heating for buildings; plumbing equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£120,000 together)

Lot #1Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance – DorsetAwardedRenewal 3 yrsPublished value£70,400

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 1 Apr 2030 with extensionsValue: £70,400 exc. VAT · £88,000 inc. VAT

Delivery listed: Ireland (IE053)

Extensions: 1 Optional 12 month extension

39715000 Water heaters and heating for buildings; plumbing equipment 39715200 Heating equipment 39715210 Central-heating equipment 44620000 Central-heating radiators and boilers and parts 44621220 Central-heating boilers 45232141 Heating works

Lot #2Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance - WiltshireAwardedRenewal 3 yrsPublished value£49,600

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 1 Apr 2030 with extensionsValue: £49,600 exc. VAT · £62,000 inc. VAT

Delivery listed: Ireland (IE053)

Extensions: 1 Optional 12 month extension

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Jan 2026, 15:40 GMT
Last source update: 10 Jul 2026, 15:47 BST
Award evaluation window: Submission end – 17 Mar 2026
Authority reference: DWFRS 2025/030
FTS notice number: 2026/S 000-006309
Latest notice: Contract details notice (UK7)
Classification (CPV): Central-heating boilersCentral-heating equipmentCentral-heating radiators and boilers and partsHeating equipmentHeating worksRepair and maintenance services of central heatingWater heaters and heating for buildings; plumbing equipment
Delivery area in notice: Ireland (IE053)South West (UKK)
Official registry OCID: ocds-h6vhtk-060d9f Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 20 Feb 2026, 12:00 GMT
Clarification deadline: 20 Feb 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd ↗

Please find linked below a user guide that includes how to find tenders and access documents. You may need to add the DWFRS portal into your account first, the guidance for this is Step 3 on page 4.

bluelightcommercial.police.uk/media/2284/sell2blue… ↗

Timeline

23 Jan 2026 → 10 Jul 2026 · 8 dates

Tender notice published266 days ago
23 Jan 2026, 15:40 GMT
Clarification questions by238 days ago
20 Feb 2026, 12:00 GMT
Submission deadline238 days ago
20 Feb 2026, 12:00 GMT
Award decision expected by213 days ago
17 Mar 2026, 23:59 GMT
Assessment summaries sent201 days ago
30 Mar 2026, 00:00 BST
Contract starts199 days ago
1 Apr 2026, 00:00 BST
Standstill ends189 days ago
10 Apr 2026, 23:59 BST
Latest notice published98 days ago
10 Jul 2026, 15:47 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Jan 2026

Tender notice published
23 Jan 2026, 15:40 GMT
UK4
Contract award notice published
30 Mar 2026, 10:59 BST
UK6
Status changed to complete
30 Mar 2026, 10:59 BST
Contract signature expected
15 Apr 2026, 23:59 BST
scheduled
Contract details notice published
10 Jul 2026, 15:47 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £181,2371 award exc. VAT · 1 published inc. VAT only, not summed

Bids received 1212 from SMEs

Contracts signed 2latest 16 Jun 2026

Awarded to	Value	Date	Status
Lot 1 · Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance – Dorset1 award
Whitehead Building ServicesSMEGas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance Lot 1 Dorset15 Apr 2026 – 14 Apr 2029 · up to 14 Apr 2030Extensions: The Contract Term shall be for a period of 3 years with the option to extend for an additional 12 months	£181,237	30 Mar 2026	Awarded
Lot 2 · Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance - Wiltshire1 award
Whitehead Building ServicesSMEGas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance Lot 2 Wiltshire15 Apr 2026 – 14 Apr 2029 · up to 14 Apr 2030Extensions: The Contract Term shall be for a period of 3 years with the option to extend for an additional 12 months	£246,031 inc. VAT	30 Mar 2026	Awarded

Contracts

Lot 1 - Gas and Oil Heating & Hot Water Systems Legislative Preventative and Optional Reactive Maintenance Dorset · Whitehead Building ServicesSME
Signed
16 Jun 2026
Value
£181,237
Period
1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2030 with extensions
Status
active
Extensions
The Contract Term shall be for a period of 3 years with the option to extend for an additional 12 months.
No agreed KPIs: The contract value is not above the relevant threshold and more than £5 million including VAT
Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance Lot 2 Wiltshire · Whitehead Building ServicesSME
Signed
16 Jun 2026
Value
£205,026
Period
1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2030 with extensions
Status
active
Extensions
The Contract Term shall be for a period of 3 years with the option to extend for an additional 12 months
No agreed KPIs: The contract value is not above the relevant threshold and more than £5 million including VAT,

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance – Dorset	6final-stage tenders	6	0	—
2 · Gas and Oil Heating & Hot Water Systems - Legislative Preventative and Optional Reactive Maintenance - Wiltshire	6final-stage tenders	6	0	—

Contracting authority & participating public bodies

Dorset & Wiltshire Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PBHD-1355-WLCT Service Headquarters, Five Rivers Health & Wellbeing Centre, Hulse Road, Salisbury, South West, SP1 3NRContact email

Bidders & participating suppliers

1 commercial party on the notice

WHITEHEAD BUILDING SERVICES LIMITEDAwarded supplierGB-COH: 01394970GB-PPON: PGNR-3296-MGPJ Lanyon House, Newport, Wales, NP20 2DWContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Jul 2026, 15:47 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Jul 2026, 15:47 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Mar 2026, 10:59 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Mar 2026, 10:59 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Jan 2026, 15:40 GMT