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Find a TenderAwardedContract details notice
Published 29 Jul 2025, 15:01 BST

Official UK procurement notice

Supply and Delivery of Seasonal Bedding Plants for Lisburn and Castlereagh City Council

Official notice

Authority: Lisburn & Castlereagh City Council (Local council)

3 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03) Delivery: Northern Ireland (UKN)
Published estimate£288,000envelope for 3 lots · £288,000 inc. VAT · 1 value update
Submissions closed 26 Aug 2025awarded 28 Oct 2025
Awarded to Pentland Plants Ltd3 awards
Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought3 lots · detail below

Published requirement description

Tenderers are invited to tender for the supply and delivery of a range of seasonal bedding plants as listed in the provided tender documentation. This tender will be awarded in 3 lots. Tenderers are invited to tender for all or any lots.

CPV: Agricultural and horticultural products · Forestry and logging products · Tree-nursery products

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£288,000 together) · same evaluation weights on every lot
Lot #1Finished Summer BeddingAwardedRenewal 2 yrsPublished value£144,000

Supply of Finished Summer Bedding to Lisburn and Castlereagh City Council

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2030 with extensionsValue: £144,000 exc. VAT · £144,000 inc. VAT
Delivery: Northern Ireland
Extensions: the Contract shall be in force for a period of 2 year from the Award Date (“the initial period”) following which the Council shall have the option to renew the Contract after the initial period for a further 3 periods of 1 year each.
03100000 Agricultural and horticultural products03400000 Forestry and logging products03450000 Tree-nursery products
Lot #2Finished Winter BeddingAwardedRenewal 2 yrsPublished value£72,000

Supply of Finished Winter Bedding to Lisburn and Castlereagh City Council

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2030 with extensionsValue: £72,000 exc. VAT · £72,000 inc. VAT
Delivery: Northern Ireland
Extensions: the Contract shall be in force for a period of 2 year from the Award Date (“the initial period”) following which the Council shall have the option to renew the Contract after the initial period for a further 3 periods of 1 year each.
03100000 Agricultural and horticultural products03400000 Forestry and logging products03450000 Tree-nursery products
Lot #3Young Plug PlantsAwardedRenewal 2 yrsPublished value£72,000

Supply of Young Plug Plants to Lisburn and Castlereagh City Council

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2030 with extensionsValue: £72,000 exc. VAT · £72,000 inc. VAT
Delivery: Northern Ireland
Extensions: the Contract shall be in force for a period of 2 year from the Award Date (“the initial period”) following which the Council shall have the option to renew the Contract after the initial period for a further 3 periods of 1 year each.
03100000 Agricultural and horticultural products03400000 Forestry and logging products03450000 Tree-nursery products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Working Practices: 30%
  • Provision of Contingency Plans: 30%
  • Cost: 40%
Published award criteria (3)
  • Working Practices
  • Provision of Contingency Plans
  • Cost
Lot distribution rule: Tenderers are invited to tender for all or any lots
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Jul 2025, 15:01 BST
Last source update
29 Jan 2026, 21:10 GMT
Award evaluation window
Submission end – 8 Sept 2025
Authority reference
T25/26-005
FTS notice number
2025/S 000-043939
Latest notice
Contract details notice (UK7)
Classification (CPV)
Agricultural and horticultural productsForestry and logging productsTree-nursery products
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05683c Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
26 Aug 2025, 23:59 BST
Clarification deadline
19 Aug 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

29 Jul 2025 → 29 Jan 2026 · 9 dates
  1. Planning notice published
    29 Jul 2025, 15:01 BST
  2. Tender notice published
    29 Jul 2025, 15:10 BST
  3. Clarification questions by
    19 Aug 2025, 23:59 BST
  4. Submission deadline
    26 Aug 2025, 23:59 BST
  5. Award decision expected by
    8 Sept 2025, 23:59 BST
  6. Contract starts381 days ago
    1 Oct 2025, 00:00 BST
  7. Assessment summaries sent354 days ago
    28 Oct 2025
  8. Standstill ends344 days ago
    6 Nov 2025, 23:59 GMT
  9. Latest notice published260 days ago
    29 Jan 2026, 21:10 GMT

Notice history

10 events · 4 releases on Find a Tender · since 29 Jul 2025
  1. Preliminary market engagement notice published
    29 Jul 2025, 15:01 BST
    UK2
  2. Tender notice published
    29 Jul 2025, 15:10 BST
    UK4
  3. Published value updated
    29 Jul 2025, 15:10 BST
  4. Status changed to active
    29 Jul 2025, 15:10 BST
  5. Procurement method changed
    29 Jul 2025, 15:10 BST
  6. Deadline published: 26 Aug 2025, 23:59 BST
    29 Jul 2025, 15:10 BST
  7. Contract award notice published
    28 Oct 2025, 17:02 GMT
    UK6
  8. Status changed to complete
    28 Oct 2025, 17:02 GMT
  9. Contract signature expected
    12 Nov 2025, 23:59 GMT
    scheduled
  10. Contract details notice published
    29 Jan 2026, 21:10 GMT
    UK7
Routine re-releases (4)
  • 2025-07: 1 release · 29 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value (inc. VAT) £325,0002 awards inc. VAT; no net value published
Bids received 22 from SMEs
Contracts signed 2latest 1 Dec 2025
Awarded toValueDateStatus
Lot 1 · Finished Summer Bedding1 award
Pentland Plants LtdSMELOT 1 Finished Summer Bedding12 Nov 2025 – 11 Nov 2027 · up to 11 Nov 2030Extensions: +1+1+1£200,000 inc. VAT28 Oct 2025Awarded
Lot 2 · Finished Winter Bedding1 award
Pentland Plants LtdSME12 Nov 2025 – 11 Nov 2027 · up to 11 Nov 2030Extensions: +1+1+1£125,000 inc. VAT27 Oct 2025Awarded
Lot 3 · Young Plug Plants1 award
supplier not published—28 Oct 2025Awarded

Contracts

  • LOT 1 Finished Summer Bedding · Pentland Plants LtdSME

    Signed
    1 Dec 2025
    Value
    £200,000 inc. VAT
    Period
    1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2030 with extensions
    Status
    active
    Extensions
    2 years +1 +1+1

    No agreed KPIs: Under 5million threshold

  • LOT 2 Finished Winter Bedding · Pentland Plants LtdSME

    Signed
    1 Dec 2025
    Value
    £125,000 inc. VAT
    Period
    1 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2030 with extensions
    Status
    active
    Extensions
    2 Years +1+1+1

    No agreed KPIs: Under 5m threshold

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Finished Summer Bedding1final-stage tenders10—
2 · Finished Winter Bedding1final-stage tenders10—

Contracting authority & participating public bodies

Lisburn & Castlereagh City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PHHT-5875-NTNM Lagan Valley Island, Lisburn, Northern Ireland, BT27 4RLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PENTLAND PLANTS LIMITEDAwarded supplierGB-COH: SC259669GB-PPON: PXYL-9792-YDYD 6 Pentland Nurseries, Loanhead, Scotland, EH20 9QGContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure