TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 16 Jul 2025, 14:48 BST

Official UK procurement notice

P-0408 Asbestos Surveying and associated services

Official notice

Authority: Northern Ireland Housing Executive (Central government)

3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Architecture & Engineering (71) Delivery: Northern Ireland (UKN)
Published estimate£10,536,394envelope for 3 lots · £12,643,673 inc. VAT
Submissions closed 7 Aug 2025awarded 21 Nov 2025
Awarded to G & L Consultancy Limited +2 more3 awards
Contract term 4 yrsends 30 Sept 2029 · up to 30 Sept 2031 with extensions · starts 1 Oct 2025

What is being bought3 lots · detail below

Published requirement description

The objective of the procurement is to successfully procure suitably qualified competent professional services teams to provide asbestos surveys and analytical support which will

ensure the NIHE meets its landlord obligations to manage asbestos. The Housing Executive wishes to procure suitably qualified and competent persons to provide asbestos surveys and provide analytical services to Housing Executive's properties across the whole of Northern Ireland. The properties are a combination of the following: -

  • Domestic Properties
  • Internal and external common parts (including landings, hallways, lift shafts, plant rooms, stores, roof voids , land, refuse chambers);
  • Managed leasehold Properties;
  • Commercial Properties;
  • Hostel accommodation
  • Community lets
  • Private/ other social landlord Properties
  • Garages
  • Business premises, stores and offices, including the Employers Direct Labour Organisation's depots.
  • The authority expects to re-tender this requirement around 29 Jun 2029, 23:59 BST.

CPV: Building-fabric consultancy services · Consultative engineering and construction services · Laboratory services · Technical analysis or consultancy services · Technical testing, analysis and consultancy services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£10,536,394 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1BelfastAwardedRenewal 4 yrsSMEPublished value£3,575,701

Lot 1 - Belfast Region - full details are contained in the Procurement documents

Contract period: 1 Oct 2025 – 30 Sept 2029 (4 yrs) · up to 30 Sept 2031 with extensionsValue: £3,575,701 exc. VAT · £4,290,842 inc. VAT
Eligibility: SME eligible
Extensions: The Contract is non-exclusive, i.e. the Contracting Authority may procure the Service(s) / Works via other procurement routes throughout the term of this Contract, with no guarantee as to any volume whatsoever. · The Contracting Authority has the option, at its sole discretion, to extend the contract by such period(s) as the Contracting Authority sees fit provided that the cumulative period of such extension(s) shall not exceed 2 (two) years from the date of the expiry of the initial 4 (four) year period.
71310000 Consultative engineering and construction services71315100 Building-fabric consultancy services71600000 Technical testing, analysis and consultancy services71621000 Technical analysis or consultancy services71900000 Laboratory services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the Procurement documents

  • Technical & professional ability

    As detailed in the Procurement documents

Lot #2North RegionAwardedRenewal 4 yrsSMEPublished value£3,484,242

Lot 2 - North Region - full details are contained in the Procurement documents

Contract period: 1 Oct 2025 – 30 Sept 2029 (4 yrs) · up to 30 Sept 2031 with extensionsValue: £3,484,242 exc. VAT · £4,181,090 inc. VAT
Eligibility: SME eligible
Extensions: The Contract is non-exclusive, i.e. the Contracting Authority may procure the Service(s) / Works via other procurement routes throughout the term of this Contract, with no guarantee as to any volume whatsoever. · The Contracting Authority has the option, at its sole discretion, to extend the contract by such period(s) as the Contracting Authority sees fit provided that the cumulative period of such extension(s) shall not exceed 2 (two) years from the date of the expiry of the initial 4 (four) year period.
71310000 Consultative engineering and construction services71315100 Building-fabric consultancy services71600000 Technical testing, analysis and consultancy services71621000 Technical analysis or consultancy services71900000 Laboratory services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the Procurement documents

  • Technical & professional ability

    As detailed in the Procurement documents

Lot #3South RegionAwardedRenewal 4 yrsSMEPublished value£3,476,452

Lot 3 - South Region - full details are contained in the Procurement documents

Contract period: 1 Oct 2025 – 30 Sept 2029 (4 yrs) · up to 30 Sept 2031 with extensionsValue: £3,476,452 exc. VAT · £4,171,742 inc. VAT
Eligibility: SME eligible
Extensions: The Contract is non-exclusive, i.e. the Contracting Authority may procure the Service(s) / Works via other procurement routes throughout the term of this Contract, with no guarantee as to any volume whatsoever. · The Contracting Authority has the option, at its sole discretion, to extend the contract by such period(s) as the Contracting Authority sees fit provided that the cumulative period of such extension(s) shall not exceed 2 (two) years from the date of the expiry of the initial 4 (four) year period.
71310000 Consultative engineering and construction services71315100 Building-fabric consultancy services71600000 Technical testing, analysis and consultancy services71621000 Technical analysis or consultancy services71900000 Laboratory services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the Procurement documents

  • Technical & professional ability

    As detailed in the Procurement documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Price
  • Quality
Lot distribution rule: As detailed in the Procurement documents
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As detailed in the Procurement documents

  • Technical & professional ability

    As detailed in the Procurement documents

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 29 Jun 2029
First published
16 Jul 2025, 14:48 BST
Last source update
5 Dec 2025, 14:15 GMT
Award evaluation window
Submission end – 30 Sept 2025
Authority reference
P-0408
FTS notice number
2025/S 000-040560
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building-fabric consultancy servicesConsultative engineering and construction servicesLaboratory servicesTechnical analysis or consultancy servicesTechnical testing, analysis and consultancy services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-055527 Find a Tender
Contract terms summary

As detailed in the Procurement documents.

Review and risk notes
Risks

The impact of the following potential risks are unknown at the time of tender:-

  1. Volume of work being higher as a result of NIHE operating model being approved providing NIHE with borrowing powers to permit greater program of work to be delivered.
  2. Risk of the mix of work changing from that anticipated at pre-tender stage that may result in higher spend

3.Risk of volume of work and contract being higher as a result of needing to back up and support service in a neighbouring Lot for any of the following reasons:

  • following a Major Incident/Emergency,
  • if there is no contractor Providing the Service in a Lot,
  • if the Client requires additional resources to address a failure in the performance of a contractor appointed to Provide the Service in another Lot,
  • if another contractor has not complied with an instruction, or
  • if a Contract Lot has not been awarded from the initial tender.
  1. Risk that an alternative contractor to the one appointed as the back up and support contractor will be required to provide back up and support due to the following reasons:

-there is no back up and support contractor appointed either as a result of the lot not being awarded, or the lot being awarded to the same contractor

-the appointed back up and support contractor cannot provide the back up and support services due to issues with capacity.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
7 Aug 2025, 15:00 BST
Clarification deadline
29 Jul 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

27 Jun 2025 → 5 Dec 2025 · 8 dates
  1. Tender notice published
    27 Jun 2025, 13:31 BST
  2. Clarification questions by
    29 Jul 2025, 15:00 BST
  3. Submission deadline
    7 Aug 2025, 15:00 BST
  4. Award decision expected by381 days ago
    30 Sept 2025, 23:59 BST
  5. Contract starts381 days ago
    1 Oct 2025, 00:00 BST
  6. Assessment summaries sent330 days ago
    21 Nov 2025
  7. Standstill ends317 days ago
    3 Dec 2025, 23:59 GMT
  8. Latest notice published315 days ago
    5 Dec 2025, 14:15 GMT

Notice history

6 events · 3 releases on Find a Tender · since 27 Jun 2025
  1. Tender notice published
    27 Jun 2025, 13:31 BST
    UK4
  2. Tender notice published
    16 Jul 2025, 14:48 BST
    UK4
  3. Contract award notice published
    21 Nov 2025, 14:11 GMT
    UK6
  4. Status changed to complete
    21 Nov 2025, 14:11 GMT
  5. Contract details notice published
    5 Dec 2025, 14:15 GMT
    UK7
  6. Contract signature expected
    10 Jan 2026, 23:59 GMT
    scheduled
Published amendments (1)

Changes to Tender dateas follows:- * to seek clarifications date changed to to 27th July 2025 ** tender submission date changed to 1500HRS 07TH AUGUST 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £10,860,8203 awards exc. VAT
Bids received 1212 from SMEs
Contracts signed 3latest 5 Dec 2025
Awarded toValueDateStatus
Lot 1 · Belfast1 award
G & L Consultancy LimitedSMEP-0408 Asbestos Surveying & Associated Services - Lot 1 Belfast Region1 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2032Extensions: Professional services in relation to Asbestos Surveying & Associated services for an initial period of FOUR years with an option to extend for a period of two further periods of 12 months. · Options: In accordance with the Contract Conditions and Tender Notice.£3,502,73721 Nov 2025Awarded
Lot 2 · North Region1 award
HBE HOLDINGS LIMITEDSMEP-0408 Asbestos Surveying and Associated Services - Lot 2 North1 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2032Extensions: Professional services in relation to Asbestos Surveying & Associated services for an initial period of FOUR years with an option to extend for a period of two further periods of 12 months. · Options: In accordance with the Contract Conditions and Tender Notice.£3,772,14121 Nov 2025Awarded
Lot 3 · South Region1 award
NOT ONE IOTA LTDSMEP-0408 Asbestos Surveying & Associated Services - Lot 3 South Region1 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2032Extensions: Professional services in relation to Asbestos Surveying & Associated services for an initial period of FOUR years with an option to extend for a period of two further periods of 12 months. · Options: In accordance with the Contract Conditions and Tender Notice.£3,585,94221 Nov 2025Awarded

Contracts

  • Lot 1 - Belfast. Lot 1 - Belfast · G & L Consultancy LimitedSME

    Signed
    5 Dec 2025
    Value
    £3,502,737
    Period
    1 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2032 with extensions
    Status
    active
    Extensions
    Professional services in relation to Asbestos Surveying & Associated services for an initial period of FOUR years with an option to extend for a period of two further periods of 12 months.
    Options
    The right to additional purchases while the contract is valid. In accordance with the Contract Conditions and Tender Notice.
    4 agreed KPIs: Quality of Work · Time Predictability - Job Completion · Time Predictability - Defects …
    • Quality of Work, Measuring - Inspections Passed
    • Time Predictability - Job Completion, Measuring - Job Completion - Times
    • Time Predictability - Defects, Measuring - Defect Resolution
    • Social Value, Measuring - Delivery of Agreed Social Value Commitments

  • P-0408 Asbestos Surveying and Associated Services - Lot 2 North- · HBE HOLDINGS LIMITEDSME

    Signed
    5 Dec 2025
    Value
    £3,772,141
    Period
    1 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2032 with extensions
    Status
    active
    Extensions
    Professional services in relation to Asbestos Surveying & Associated services for an initial period of FOUR years with an option to extend for a period of two further periods of 12 months.
    Options
    The right to additional purchases while the contract is valid. In accordance with the Contract Conditions and Tender Notice.
    4 agreed KPIs: Quality of Work · Time Predictability - Job Completion · Time Predictability - Defects …
    • Quality of Work, Measuring - Inspections Passed
    • Time Predictability - Job Completion, Measuring - Job Completion - Times
    • Time Predictability - Defects, Measuring - Job Completion - Times
    • Social Value, Measuring - Delivery of Agreed Social Value Commitments

  • P-0408 Asbestos Surveying & Associated Services - Lot 3 South Region · NOT ONE IOTA LTDSME

    Signed
    5 Dec 2025
    Value
    £3,585,942
    Period
    1 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2032 with extensions
    Status
    active
    Extensions
    Professional services in relation to Asbestos Surveying & Associated services for an initial period of FOUR years with an option to extend for a period of two further periods of 12 months.
    Options
    The right to additional purchases while the contract is valid. In accordance with the Contract Conditions and Tender Notice.
    4 agreed KPIs: Quality of Work · Time Predictability - Job Completion · Time Predictability - Defects …
    • Quality of Work, Measuring - Inspections Passed
    • Time Predictability - Job Completion, Measuring - Job Completion - Times
    • Time Predictability - Defects, Measuring - Defect Resolution
    • Social Value, Measuring - Delivery of Agreed Social Value Commitments

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Belfast4final-stage tenders40—
2 · North Region4final-stage tenders40—
3 · South Region4final-stage tenders40—

Contracting authority & participating public bodies

Northern Ireland Housing Executive

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PTYV-8666-PQQY Housing Centre, 2 Adelaide Street, Belfast, Northern Ireland, BT2 8PBContact email

Bidders & participating suppliers

3 commercial parties on the notice
  • G & L CONSULTANCY LIMITEDAwarded supplierGB-COH: 03687929GB-PPON: PPHP-9364-QMYW Unit 5a Castle Road, Chelston Business Park, Wellington, South West, TA21 9JQContact email
  • HBE HOLDINGS LIMITEDAwarded supplierGB-COH: NI655631GB-PPON: PTVW-8322-CCCR Craigmore House 19 Millvale Road, Newry, Northern Ireland, BT35 7NHContact email
  • NOT ONE IOTA LTDAwarded supplierGB-COH: NI619197GB-PPON: PQJX-3634-YZJD 31 Lisnagrilly Hall, Portadown, Northern Ireland, BT63 5WRContact email

Official documents & specifications (8)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender