Procurement Intelligence

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Published 6 Jun 2023, 17:24 BST

Official UK procurement notice

Measured Term Contract for Cyclical and Response Maintenance and Minor Project Works - Mechanical and Electrical (ME)

Official notice

Authority: English Heritage Trust

15 lotsServicesRestricted procedureSME suitable

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: UK

Published estimate£15,050,000envelope for 15 lots

Submissions closed 11 Jul 2023awarded 29 Jan 2024

Awarded to Geoffrey Robinson Limited +4 more10 awards

Contract term 5 yrsends 31 Mar 2029 · extension options published · starts 1 Apr 2024

What is being bought15 lots · detail below

Published requirement description

Mechanical and electrical cyclical and response maintenance and minor project works for various properties in England looked after by English Heritage

CPV: Buildings of particular historical or architectural interest · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations

Lots and requirements (15)Procurement structure

15 lots · all with a published value (£15,050,000 together) · same evaluation weights on every lot

Lot #1South Cambria and LancashireAwarded 5 yrsPublished value£1,710,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within South Cambria and Lancashire

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #2YorkshireAwarded 5 yrsPublished value£2,010,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Yorkshire

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #3Bedfordshire, Hertfordshire and NorthamptonshireAwarded 5 yrsPublished value£685,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Bedfordshire, Hertfordshire and Northamptonshire

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #4Norfolk and SuffolkCancelled 5 yrsPublished value£255,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Norfolk and Suffolk

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #5Cambridgeshire and EssexCancelled 5 yrsPublished value£440,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Cambridgeshire and Essex

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #6London NorthCancelled 5 yrsPublished value£1,530,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within the North of London

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #7London SouthCancelled 5 yrsPublished value£545,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within the South of London

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #8Kent and East SussexCancelled 5 yrsPublished value£1,350,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Kent and East Sussex

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #9Hampshire, Surrey and West SussexAwarded 5 yrsPublished value£555,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Hampshire, Surrey and West Sussex

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #10Isle of WightAwarded 5 yrsPublished value£795,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites on the Isle of Wight

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #11Cheshire, Leicestershire, Shropshire, Staffordshire and WarwickshireAwarded 5 yrsPublished value£1,340,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Cheshire, Leicestershire, Shropshire, Staffordshire and Warwickshire

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #12Gloucestershire, Herefordshire, Oxfordshire, North Somerset and West WiltshireAwarded 5 yrsPublished value£385,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Gloucestershire, Herefordshire, Oxfordshire, North Somerset and West Wiltshire

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #13Dorset, South Somerset and East WiltshireAwarded 5 yrsPublished value£505,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Dorset, South Somerset and West Wiltshire

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #14Cornwall and DevonAwarded 5 yrsPublished value£925,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Cornwall and Devon

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

Lot #15Northumberland and North CumbriaAwarded 5 yrsPublished value£2,020,000

Mechanical and electrical cyclical and response maintenance and minor project works

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)

Delivery: UK · Various English Heritage sites within Northumberland and North Cambria

Extensions: The contracting authority reserves the right to extend the contract for up to a further 24 months at its discretion.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

45212350 Buildings of particular historical or architectural interest 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 15 lots

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40%
Price: 60%

Lot distribution rule: Although Lots 1, 2 and 3 are referred to individually for operational purposes in some of the documentation, it is the Contracting Authority's intention to award Lots 1, 2 and 3 as a combined award to a single provider.

Conditions of participation1

Suitability
As stated in the procurement documents

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 6 Jun 2023, 17:24 BST
Last source update: 25 Jun 2024, 17:08 BST
Authority reference: P/REF EH 00001955
FTS notice number: 2024/S 000-019484
Classification (CPV): Buildings of particular historical or architectural interestRepair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installations
Delivery area: UK
Official registry OCID: ocds-h6vhtk-03d429 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As stated in the procurement documents

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 11 Jul 2023, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/english-heritage/asp… ↗

Timeline

11 Jul 2023 → 25 Jun 2024 · 5 dates

Submission deadline
11 Jul 2023, 12:00 BST
Invitations to tender expected
4 Aug 2023, 00:00 BST
Bids must remain valid until
31 Jan 2024, 23:59 GMT
Contract starts
1 Apr 2024, 00:00 BST
Notice published
25 Jun 2024, 17:08 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
25 Jun 2024, 17:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 15

Awarded value £8,156,00015 contracts exc. VAT

Bids received 3835 from SMEs

Contracts signed 15latest 29 Jan 2024

Awarded to	Value	Date	Status
Lot 1 · South Cambria and Lancashire1 award
Parr Facilities Management LimitedSME	—	—	Awarded
Lot 2 · Yorkshire1 award
Selmec (Lincoln) LTDSME	—	—	Awarded
Lot 3 · Bedfordshire, Hertfordshire and Northamptonshire1 award
Selmec (Lincoln) LTDSME	—	—	Awarded
Lot 9 · Hampshire, Surrey and West Sussex1 award
Sykes and Son LimitedSME	—	—	Awarded
Lot 10 · Isle of Wight1 award
Sykes and Son LimitedSME	—	—	Awarded
Lot 11 · Cheshire, Leicestershire, Shropshire, Staffordshire and Warwickshire1 award
Parr Facilities Management LimitedSME	—	—	Awarded
Lot 12 · Gloucestershire, Herefordshire, Oxfordshire, North Somerset and West Wiltshire1 award
Whitehead Building ServicesSME	—	—	Awarded
Lot 13 · Dorset, South Somerset and East Wiltshire1 award
Whitehead Building ServicesSME	—	—	Awarded
Lot 14 · Cornwall and Devon1 award
Whitehead Building ServicesSME	—	—	Awarded
Lot 15 · Northumberland and North Cumbria1 award
Geoffrey Robinson LimitedSME	—	—	Awarded

5 further award records carry no date or value.

Contracts

Cheshire, Leicestershire, Shropshire, Staffordshire and Warwickshire · Parr Facilities Management LimitedSME
Signed
29 Jan 2024
Value
£371,000
Period
… – 31 Mar 2029
Status
active
Northumberland and North Cumbria · Geoffrey Robinson LimitedSME
Signed
28 Jan 2024
Value
£1,290,000
Period
… – 31 Mar 2029
Status
active
South Cambria and Lancashire · Parr Facilities Management LimitedSME
Signed
24 Jan 2024
Value
£434,000
Period
… – 31 Mar 2029
Status
active
Hampshire, Surrey and West Sussex · Sykes and Son LimitedSME
Signed
22 Jan 2024
Value
£300,000
Period
… – 31 Mar 2029
Status
active
Isle of Wight · Sykes and Son LimitedSME
Signed
22 Jan 2024
Value
£465,000
Period
… – 31 Mar 2029
Status
active
London South
Signed
22 Jan 2024
Value
£592,000
Period
… – 31 Mar 2029
Status
active
Kent and East Sussex
Signed
22 Jan 2024
Value
£1,015,000
Period
… – 31 Mar 2029
Status
active
London North
Signed
20 Jan 2024
Value
£1,287,000
Period
… – 31 Mar 2029
Status
active
Gloucestershire, Herefordshire, Oxfordshire, North Somerset and West Wiltshire · Whitehead Building ServicesSME
Signed
18 Jan 2024
Value
£195,000
Period
… – 31 Mar 2029
Status
active
Dorset, South Somerset and East Wiltshire · Whitehead Building ServicesSME
Signed
18 Jan 2024
Value
£270,000
Period
… – 31 Mar 2029
Status
active
Cornwall and Devon · Whitehead Building ServicesSME
Signed
18 Jan 2024
Value
£370,000
Period
… – 31 Mar 2029
Status
active
Yorkshire · Selmec (Lincoln) LTDSME
Signed
17 Jan 2024
Value
£521,000
Period
… – 31 Mar 2029
Status
active
Bedfordshire, Hertfordshire and Northamptonshire · Selmec (Lincoln) LTDSME
Signed
17 Jan 2024
Value
£391,000
Period
… – 31 Mar 2029
Status
active
Norfolk and Suffolk
Signed
17 Jan 2024
Value
£331,000
Period
… – 31 Mar 2029
Status
active
Cambridgeshire and Essex
Signed
17 Jan 2024
Value
£324,000
Period
… – 31 Mar 2029
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · South Cambria and Lancashire	3bids · 3 electronic	3	—	—
2 · Yorkshire	3bids · 3 electronic	3	—	—
3 · Bedfordshire, Hertfordshire and Northamptonshire	3bids · 3 electronic	3	—	—
4 · Norfolk and Suffolk	2bids · 2 electronic	2	—	—
5 · Cambridgeshire and Essex	3bids · 3 electronic	3	—	—
6 · London North	2bids · 2 electronic	2	—	—
7 · London South	3bids · 3 electronic	2	—	—
8 · Kent and East Sussex	3bids · 2 electronic	2	—	—
9 · Hampshire, Surrey and West Sussex	3bids · 3 electronic	2	—	—
10 · Isle of Wight	2bids · 2 electronic	2	—	—
11 · Cheshire, Leicestershire, Shropshire, Staffordshire and Warwickshire	2bids · 2 electronic	2	—	—
12 · Gloucestershire, Herefordshire, Oxfordshire, North Somerset and West Wiltshire	3bids · 3 electronic	3	—	—
13 · Dorset, South Somerset and East Wiltshire	3bids · 3 electronic	3	—	—
14 · Cornwall and Devon	2bids · 2 electronic	2	—	—
15 · Northumberland and North Cumbria	1bids · 1 electronic	1	—	—

Contracting authority & participating public bodies

English Heritage Trust

Contracting authorityBody governed by public lawRecreation, culture and religion The Engine House, Fire Fly Avenue, Swindon, UK, SN2 2EHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

English HeritageReview body Swindon

Bidders & participating suppliers

6 commercial parties on the notice

DBR ( London ) LtdAwarded supplier 6th Floor Suite 619, 83 Victoria Street, London, England, UK, SW1H 0HW
Geoffrey Robinson LtdAwarded supplier Macklin Avenue, Cowpen Industrial Estate, Billingham, Cleveland, UK, TS23 4ET
Parr Facilities Management LtdAwarded supplier Unit 1 Tamar Commercial Centre, Chater Street, Belfast, Co. Antrim, Northern Ireland, UK, BT4 1BL
Selmec ( Lincoln) LtdAwarded supplier Unit 10 Gateway Court, Dankerwood Road South Hykeham, Lincoln, Lincolnshire, UK, LN6 9UL
Sykes & Son LtdAwarded supplier Sykes House, 7D Wakefield Street, London, UK, WC1N 1PG
Whitehead Building Services LtdAwarded supplier Lanyon House, Mission Court, Newport, Gwent, UK, NP20 2DW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria