London Borough of Hounslow Parking Early Engagement Expression Of Interest

THIS IS NOT A CALL FOR COMPETITION

We have a number of parking contracts that expire in 2025/26 financial year, including:

• the main enforcement contract
• cashless parking
• back-office software contract
• sundry support contracts (e.g. printing, posting, scanning)

There may be the option to include other contracts including environmental enforcement and some back office processing services.

Suitable suppliers are invited to a virtual informal market engagement via Teams. The supplier event will take place in January/February 2025. Suppliers will be allocated individual sessions. The exact schedule will be confirmed at a later date, depending upon the number of suppliers that wish to attend. Please specify three dates and time options between insert dates that are suitable for you, and we will endeavour to support this, although we cannot guarantee you will be allocated the date/time chosen.

Please contact procurement via the portal by 12noon on 24/01/2025, if you are interested in attending. Note: We are happy to receive dates from next week.

Agenda

Suppliers will be allocated a presentation slot, with the length confirmed in advance dependent on the service or services to be covered.

Suppliers should focus on:

• achieving best value
• delivering innovation and continuous improvement for the Council
• proposals for delivering a Net Zero Carbon (NZC) service
• providing a case study which demonstrates the ability to achieve the above in a comparable setting

Q and A session with pre-released questions as set out below.

1. Please talk us through the latest technology you have used to reduce workforce costs and how savings can be achieved over the duration of the contract. What % savings do you think could be achieved year on year based on improved productivity and innovation?
2. Please advise what you would consider to be the optimum contract term for you to be able to invest in this contract and for LBH to achieve continual value for money, broken down into initial term/extensions/break clauses opportunities? Noting that the use of the CCS TTAS lot 6 framework constrains this to a maximum of 7 years and the Council wishes to ensure equipment is refreshed during this period if an extension is granted.
3. Please talk us through your companies Net Zero Carbon Emissions policy and how you implement this operationally on contracts, to include examples of all/majority electric fleet and other carbon savings.
4. Please comment on which additional services you feel would 'fit' this contract and why this will achieve best value for the Council? Please discuss all services referenced in the first paragraph of this e-mail and detail your experience on these.
5. Please advise us of anything else you think would be beneficial in the drafting of this specification and contract.

Note as this is an informal event there is scope to deviate from these and further questions may be asked based upon responses provided.

Please complete the attached booking with your preferred date and time, and return via the portal messaging.