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Published 10 Mar 2025, 16:25 GMT

Official UK procurement notice

Lochfield Park HA Environmental Maintenance Framework 2025

Official notice

Authority: Lochfield Park Housing Association Ltd (Housing)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: Scotland (UKM82)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 9 Apr 2025awarded 19 May 2025
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a maintenance framework contract running concurrently with multiple providers for: grass cutting in communal areas, gardens and backcourts; shrub pruning; litter/ leaf collection; sharps removal; weed control; hedge cutting; sweeping & cleaning hard standings/ parking bays; cleaning external bin stores; and wheelie bin collection management; to access and external common areas. Also common close stair & window cleaning (refer property list at schedule 3); one off/ ad-hoc domestic bulk item clearance, uplift/ disposal and clearing void properties. All as indicated within the red boundaries and/ or highlighted in the ‘key to maintenance works’ at Schedule 1, which is the contract area.

Duties include: Reporting in/out at the Employer’s offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.

CPV: Accommodation, building and window cleaning services · Environmental services · Grounds maintenance services · Household-refuse disposal services

How this framework works

From the published notice
Places
up to 4 suppliers · 6 bids received (1.5 per place) · 4 appointed (full)

Lots and requirements (3)Procurement structure

3 lots · no lot values published
Lot #1Lochfield Park HA Environmental Maintenance 2025AwardedRenewal

The tender evaluation will comprise the SPD pass or fail, your quality score for the TQQ; and the rates/ prices on the Schedule 2 summary pricing spreadsheet.

The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and rates considered/ evaluated

The criteria for scoring will be to reach a total percentage score as follows-

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting for a) environmental, b) cleaning, c) waste management and d) additional rates stated at the schedule 2 summary worksheet.

Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates.

The candidates will be scored relative to each other (best answer scoring highest), based on the Employer’s individual aspirations/ requirements and the information provided by the candidate(s).

Price/ Quality percentage scores will be evaluated for each of the: a) environmental, b) cleaning, c) waste management and d) additional/ ad-hoc works sub-Lots, to determine the total score and initial price/ quality criteria for inclusion on one or more of the sub-Lots.

Delivery: Scotland · Easterhouse G34
Extensions: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2029Variant bids: not allowed
77314000 Grounds maintenance services
Lot #2CleaningRenewal

Refer Lot 1

Delivery: Scotland · Easterhouse G34
Extensions: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2029Variant bids: not allowed
90911000 Accommodation, building and window cleaning services
Lot #3WasteRenewal

Refer Lot1

Delivery: Scotland · Easterhouse G34
Extensions: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2029Variant bids: not allowed
90513100 Household-refuse disposal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • TQQ Quality: 70%
  • price: 30%
Published award criteria (2)
  • TQQ Quality: 70
  • Price: 30
Conditions of participation1
  • Suitability

    refer procurement documents

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Lochfield Park HA Environmental Maintenance Framework 2025” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Mar 2025, 16:25 GMT
Last source update
12 Jun 2025, 09:00 BST
Award evaluation window
9 Apr 2025 – …
Authority reference
6407
FTS notice number
2025/S 000-031730
Classification (CPV)
Accommodation, building and window cleaning servicesEnvironmental servicesGrounds maintenance servicesHousehold-refuse disposal services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-04eb34 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

refer Specification of Works

Publisher note: Refer Instructions to Contractors at page 5 of the Specification of Works (SC Ref:801502)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
9 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 Apr 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

9 Apr 2025 → 12 Jun 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 Apr 2025, 12:00 BST
  2. Bids opened
    9 Apr 2025, 12:00 BST
  3. Notice published
    12 Jun 2025, 09:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Jun 2025, 09:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 66 from SMEs
Contracts signed 1latest 19 May 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lochfield Park HA Environmental Maintenance 2025

    Signed
    19 May 2025
    Value
    £85,360
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lochfield Park HA Environmental Maintenance 20256bids · 6 electronic · 6 from abroad6——

Contracting authority & participating public bodies

Lochfield Park Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 37 Drumlanrig Avenue, Glasgow, Scotland, G34 0JFContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body GlasgowContact email, phone

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria