Official UK procurement notice
Lobbying Register System · UK public procurement notice
Authority: Scottish Parliamentary Corporate Body
What is being bought
Published requirement descriptionThe Scottish Parliamentary Corporate Body (SPCB) wishes to procure and invest in a new fit for purpose Lobbying Register system to replace the current system and require a Contractor to provide, host, maintain and support a cloud-based online system.
- Recurrence: In advance of the expiry of the Contract.
CPV: Database software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The Scottish Parliamentary Corporate Body (SPCB) require a Contractor to provide,…AwardedRenewalPublished value£2,000,000
The Scottish Parliamentary Corporate Body (SPCB) require a Contractor to provide, host, maintain and support an online Lobbying Register System.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (12)
- Desirable system requirements: 15
- Mandatory system requirements: 20
- Training and onboarding: 10
- Integration: 8
- Support and maintenance: 8
- Contract management: 8
- Continuous improvement: 8
- Business continuity: 8
- Community benefits: 5
- Fair work practices: 5
- price: 30
- Sustainability and environment: 5
Published award criteria (12)
- Desirable system requirements: 15
- Mandatory system requirements: 20
- Training and onboarding: 10
- Integration: 8
- Support and maintenance: 8
- Contract management: 8
- Continuous improvement: 8
- Business continuity: 8
- Community benefits: 5
- Fair work practices: 5
- Sustainability and environment: 5
- Price: 30
- Suitability
In relation to the SPD:
4A.1: not required
4A.2: not required
- Economic & financial standing
SPD question 4B.1 to 4B.4: not required
SPD question 4B.6: The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. We recommend bidders review its financial performance on Creditsafe to understand their score rating which will be used by the SPCB to review the financial standing of bidders and that they read the information about how that data is collected and used prior to submitting a SPD.
Information and the opportunity to run a free report can be found at www.creditsafe.com/gb/en.html ↗
The SPCB requires bidders to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract.
If a bidder has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their SPD or the SPD may be rejected. If no evidence is provided or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the SPD will be rejected and will not be evaluated further.
If a bidder is not listed on Cr…
Minimum: It is a requirement of this contract that suppliers hold or can commit to obtain prior to the contract commencement, the types of insurance indicated below: Employer's (Compulsory) Liability Insurance = in accordance with any legal obligation for the time being in force. Public L… - Technical & professional ability
SPD question 4C.1.2: Bidders are required to provide 2 examples that demonstrate that they have the relevant experience to deliver the requirement as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.
The SPCB reserve the right to exclude any submission that scores below 50% for question 4C.1.2 and not consider this submission further.
Further information can be found in the SPD.
Scores will be allocated to each weighted question according to the following matrix:
0 Unacceptable - Nil or inadequate response. Fails to demonstrate previous experience relevant to this criterion.
1 Poor - Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience.
2 Acceptable - Response is relevant and acceptable. The response demonstrates broad previous experience but lack detail in some aspects.
3 Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of relevant experience.
4 Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough relevant experience.
SPD question 4C.2 to 4C.12: Not required
SPD question 4D.2 will be scored on a pass/fail basis: The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or…
Minimum: It is mandatory that suppliers hold a suitable third party Cyber Security accreditation e.g. Cyber Essentials, Cyber Essentials Plus, ISO 27001:2013, IASME Gold or are able to provide evidence of equivalency.
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · In advance of the expiry of the Contract.
- First published
- 3 Jul 2024, 16:21 BST
- Last source update
- 8 May 2026, 15:54 BST
- Authority reference
SPCB-0471- FTS notice number
2026/S 000-042666- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047a58Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:831400)
How it was run
Official notice- Submission deadline
- 14 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
1 Jan 2025 → 8 May 2026 · 4 dates- Next notice expected1 Jan 2025
- Submission deadline14 Mar 2025, 12:00 GMT
- Invitations to tender expected1 Apr 2025, 00:00 BST
- Notice published167 days ago8 May 2026, 15:54 BST
Notice history
5 events · 3 releases on Find a Tender · since 12 Feb 2025- Published value published: £2,000,00012 Feb 2025, 15:21 GMT
- Status changed to active12 Feb 2025, 15:21 GMT
- Procurement method changed12 Feb 2025, 15:21 GMT
- Deadline published: 14 Mar 2025, 12:00 GMT12 Feb 2025, 15:21 GMT
- Status changed to complete8 May 2026, 15:54 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fortesium Ltd.SME | £785,000 † | — | Awarded |
Contracts
Contract 042666-2026-SPCB-0471-1 · Fortesium Ltd.SME
- Signed
- 26 Sept 2025
- Value
- £785,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court HouseMediation body
- The Scottish Parliamentary Corporate BodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Fortesium Ltd.Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.