Find a TenderAwarded
Published 3 Jul 2024, 16:21 BST

Official UK procurement notice

Lobbying Register System · UK public procurement notice

Official notice

Authority: Scottish Parliamentary Corporate Body

GoodsCompetitive procedure with negotiationSME suitable
Published estimate£2,000,000exc. VAT · 1 value update
Submissions closed 14 Mar 2025awarded 26 Sept 2025
Awarded to Fortesium Ltd.

What is being bought

Published requirement description

The Scottish Parliamentary Corporate Body (SPCB) wishes to procure and invest in a new fit for purpose Lobbying Register system to replace the current system and require a Contractor to provide, host, maintain and support a cloud-based online system.

  • Recurrence: In advance of the expiry of the Contract.

CPV: Database software package · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1The Scottish Parliamentary Corporate Body (SPCB) require a Contractor to provide,…AwardedRenewalPublished value£2,000,000

The Scottish Parliamentary Corporate Body (SPCB) require a Contractor to provide, host, maintain and support an online Lobbying Register System.

Delivery: Scotland · The Scottish Parliament Building, Holyrood, Edinburgh
Extensions: The SPCB may award up to 8 years optional extension, at the sole discretion of the SPCB.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 95Price: 30Environmental: 5
Published sub-criteria (12)
  • Desirable system requirements: 15
  • Mandatory system requirements: 20
  • Training and onboarding: 10
  • Integration: 8
  • Support and maintenance: 8
  • Contract management: 8
  • Continuous improvement: 8
  • Business continuity: 8
  • Community benefits: 5
  • Fair work practices: 5
  • price: 30
  • Sustainability and environment: 5
Published award criteria (12)
  • Desirable system requirements: 15
  • Mandatory system requirements: 20
  • Training and onboarding: 10
  • Integration: 8
  • Support and maintenance: 8
  • Contract management: 8
  • Continuous improvement: 8
  • Business continuity: 8
  • Community benefits: 5
  • Fair work practices: 5
  • Sustainability and environment: 5
  • Price: 30
Conditions of participation3
  • Suitability

    In relation to the SPD:

    4A.1: not required

    4A.2: not required

  • Economic & financial standing

    SPD question 4B.1 to 4B.4: not required

    SPD question 4B.6: The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. We recommend bidders review its financial performance on Creditsafe to understand their score rating which will be used by the SPCB to review the financial standing of bidders and that they read the information about how that data is collected and used prior to submitting a SPD.

    Information and the opportunity to run a free report can be found at www.creditsafe.com/gb/en.html ↗

    The SPCB requires bidders to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract.

    If a bidder has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their SPD or the SPD may be rejected. If no evidence is provided or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the SPD will be rejected and will not be evaluated further.

    If a bidder is not listed on Cr…

    Minimum: It is a requirement of this contract that suppliers hold or can commit to obtain prior to the contract commencement, the types of insurance indicated below: Employer's (Compulsory) Liability Insurance = in accordance with any legal obligation for the time being in force. Public L…
  • Technical & professional ability

    SPD question 4C.1.2: Bidders are required to provide 2 examples that demonstrate that they have the relevant experience to deliver the requirement as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.

    The SPCB reserve the right to exclude any submission that scores below 50% for question 4C.1.2 and not consider this submission further.

    Further information can be found in the SPD.

    Scores will be allocated to each weighted question according to the following matrix:

    0 Unacceptable - Nil or inadequate response. Fails to demonstrate previous experience relevant to this criterion.

    1 Poor - Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience.

    2 Acceptable - Response is relevant and acceptable. The response demonstrates broad previous experience but lack detail in some aspects.

    3 Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of relevant experience.

    4 Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough relevant experience.

    SPD question 4C.2 to 4C.12: Not required

    SPD question 4D.2 will be scored on a pass/fail basis: The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or…

    Minimum: It is mandatory that suppliers hold a suitable third party Cyber Security accreditation e.g. Cyber Essentials, Cyber Essentials Plus, ISO 27001:2013, IASME Gold or are able to provide evidence of equivalency.
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · In advance of the expiry of the Contract.
First published
3 Jul 2024, 16:21 BST
Last source update
8 May 2026, 15:54 BST
Authority reference
SPCB-0471
FTS notice number
2026/S 000-042666
Classification (CPV)
Database software packageSoftware package and information systems
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-047a58 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:831400)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
14 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Jan 2025 → 8 May 2026 · 4 dates
  1. Next notice expected
    1 Jan 2025
  2. Submission deadline
    14 Mar 2025, 12:00 GMT
  3. Invitations to tender expected
    1 Apr 2025, 00:00 BST
  4. Notice published167 days ago
    8 May 2026, 15:54 BST

Notice history

5 events · 3 releases on Find a Tender · since 12 Feb 2025
  1. Published value published: £2,000,000
    12 Feb 2025, 15:21 GMT
  2. Status changed to active
    12 Feb 2025, 15:21 GMT
  3. Procurement method changed
    12 Feb 2025, 15:21 GMT
  4. Deadline published: 14 Mar 2025, 12:00 GMT
    12 Feb 2025, 15:21 GMT
  5. Status changed to complete
    8 May 2026, 15:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £785,0001 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 26 Sept 2025
Awarded toValueDateStatus
Fortesium Ltd.SME£785,000 †—Awarded

Contracts

  • Contract 042666-2026-SPCB-0471-1 · Fortesium Ltd.SME

    Signed
    26 Sept 2025
    Value
    £785,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

Scottish Parliamentary Corporate Body

Contracting authorityLegislative bodyDevolved Parliament The Scottish Parliament, Procurement Services, Edinburgh, Scotland, EH99 1SPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court HouseMediation body Edinburgh
  • The Scottish Parliamentary Corporate BodyReview body EdinburghContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Fortesium Ltd.Awarded supplier Carnegie Building, Library Hill, 121 Donegall Road, Belfast, UK, BT12 5JL

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.